Border Roads Organisation Lubricants & Oils Procurement Tender 2026 India ISO VG 46 68 HLP 46 100 - Multigrade Oils
Bid Publish Date
20-Oct-2026, 10:13 am
Bid End Date
03-Nov-2026, 11:00 am
EMD
₹1,25,000
Location
Progress
Key Highlights
- • Vendor must demonstrate govt/PSU supply experience for lubricants and related fluids
- • EMD amount explicitly stated as ₹125000 with DD or SBI-based transfer accepted
- • 50% quantity option and 50% contract value extension allowed under the option clause
- • Post-dispatch or pre-dispatch inspection possible through HQ 763 BRTF nominated agency
- • OEM authorization and vendor code creation documents required for bid submission
- • NDA/Non-disclosure declaration is mandatory with bid submission
- • Broad product scope covering SAE 10W-30 to 85W-140, ISO VG 46/68, DEF AUS 32 across multiple vehicles
- • No explicit delivery timelines provided; responsive bidders should plan for typical govt tender lead times
Tender Overview
Border Roads Organisation invites bids for a broad catalog of lubricants and related fluids including Multigrade Diesel Engine Oil SAE 10W-30, Multigrade Diesel Engine Oil SAE 15W-40, Automotive Gear Oils (SAE 80W-90, 85W-90, 85W-140), Hydraulic Oils (HLP 46, ISO VG 46, HLP 68, ISO VG 68, Hydrax 100), Engine Radiator Coolant Cool Guard, Multipurpose Wheel Bearing Grease, and DEF AUS 32 formulations for various BRON fleet vehicles such as Wheel Loaders and Tata/Mahindra/BS6 haulers. Estimated value not disclosed; EMD set at ₹125,000. Location is India; procurement targets supply to the Department of Defence under BRON. The tender emphasizes a broad catalog rather than a single product line, with a focus on prequalification through govt supply experience and OEM authorization. A 50% quantity option and 50% contract value option are included in the clause, plus standard inspection and payment terms. Unique aspect includes bundled automotive lubricants with DEF and heavy-duty gear oils, plus pre-dispatch or post-receipt inspection options. This tender requires vendor code creation documents and NDA filing.
Technical Specifications & Requirements
- Product scope comprises 18 items across engine oils, gear oils, hydraulic oils, coolant, wheel bearing grease, DEF AUS 32 across multiple vehicle models (Wheel Loader 9020, Mahindra Blazo X BS6 Dumper, Tata Signa 1923K Tipper, Ashok Leyland 1920 AVTR, Tata & Mahindra vehicles).
- EMD: ₹125,000.
- Bid evaluation hinges on past government/PSU supply experience for at least 2 years prior to bid opening; primary product value must meet criteria in bunch bids.
- Inspection options include pre-dispatch and post-receipt inspections; nominated agency by HQ 763 BRTF may conduct.
- Payment/EC requirements include EMD via DD or SBI transfer, EFT mandate, and vendor code creation documents.
- Start/expiry timelines are not specified; bidders should prepare for delivery upon contract award with option to extend per clause.
Terms, Conditions & Eligibility
- EMD/Payment Terms: EMD amount is ₹125,000; EMD can be via Demand Draft or SBI transfer; EFT mandate to be provided.
- Experience: minimum 2 years of regularly manufacturing/supplying the same/similar category products to Central/State Govt/PSU with contract copies.
- Delivery/Option Clause: Purchaser may increase/decrease quantity up to 50%; delivery period extended as per calculation; minimum extension 30 days.
- Inspection: Pre-dispatch or Post Receipt inspections by nominated agencies; NDA required; non-disclosure is mandatory.
- Documents: PAN, GSTIN, Cancelled Cheque, EFT mandate; vendor code creation documents; OEM authorization if applicable.
- PBG/Performance: Details not specified; responsiveness to option clause expected.
- Warranty/Penalties: Not detailed in provided terms; bidders should seek clarifications during bid response.
Key Specifications
-
Product categories: engine oils SAE 10W-30, SAE 15W-40; gear oils SAE 80W-90, 85W-90, 85W-140; hydraulic oils HLP 46/68, ISO VG 46/68, Hydrax 100; coolant Cool Guard; wheel bearing grease; DEF AUS 32
-
Vehicles: Wheel Loader 9020, Mahindra Blazo X BS6 Dumper, Tata Signa 1923K Tipper, Ashok Leyland 1920 AVTR, Tata/Mahindra other vehicles
-
EMD: ₹125,000; payment via DD or SBI account; EFT mandate required
-
Inspection: pre-dispatch or post-receipt at consignee site; Nominated Inspection Agency by HQ 763 BRTF
-
Delivery/option: quantity up to +50%; extended delivery period using specified calculation
Terms & Conditions
-
EMD ₹125000 to be paid via DD or SBI transfer; EFT mandate required
-
Experience: 2 years govt/PSU supply in lubricants; vendor code and OEM authorizations needed
-
Option clause allows ±50% quantity and contract value adjustments with delivery time recalculation
Important Clauses
Payment Terms
EMD of ₹125000; payment by DD or SBI transfer; EFT mandate to be certified by bank
Delivery Schedule
Option to increase/decrease quantity up to 50%; delivery period adjusted accordingly with minimum 30 days extension
Penalties/Liquidated Damages
Not explicitly stated; bidders should seek clarification; contract terms reserve inspection and acceptance conditions
Bidder Eligibility
-
2 years govt/PSU lubricant supply experience
-
Financial stability evidenced by GST, PAN, and bank EFT mandate
-
OEM authorization or authorized distributor for product range
Tender Data
Bid Details
Quantity
17910
Category
Multipurpose Wheel Bearing Grease
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Multigrade Diesel Engine Oil SAE 10W 30 , Multigrade Diesel Engine Oil SAE 15W 40 , Automotive Gear Oil SAE 80W 90 , Heavy Duty Gear Oil SAE 85W 140 , Automotive Gear Oil SAE 85W 90 , Hydraulic Oil HLP 46, ISO VG 46 , Hydraulic Oil HLP 68, ISO VG 68 , SU 30 SAE 30 Monograde Engine Oil , Hydraulic Oil ISO VG 100 Hydrax 100 Type , Engine Radiator Coolant Cool Guard , Multipurpose Wheel Bearing Grease , DEF AUS 32 L and T Wheel Loader 9020 , DEF AUS 32 BEML Wheel Loader , DEF AUS 32 Mahindra Blazo X BS6 Dumper , DEF AUS 32 Tata Signa 1923K Tipper , DEF AUS 32 Ashok Leyland 1920 AVTR , DEF AUS 32 Tata Vehicles , DEF AUS 32 Mahindra Scorpio
Advisory Bank
State Bank of India
ePBG Percentage
4%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Tawang
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Tawang | Tawang | - | - | 960 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-10043808.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
18 Items Sign in to view GEM price trends Sign in for GEM prices
Multigrade Diesel Engine Oil SAE 10W 30
SAE 10W30 multigrade diesel engine oil meeting API CI4 or higher or equivalent OEM specification.
Multigrade Diesel Engine Oil SAE 15W 40
SAE 15W40 heavy duty diesel engine oil meeting API CI4 or higher or equivalent OEM specification.
Automotive Gear Oil SAE 80W 90
SAE 80W90 EP automotive gear oil meeting API GL5 or equivalent.
Heavy Duty Gear Oil SAE 85W 140
SAE 85W140 heavy duty EP gear oil meeting API GL5 or equivalent.
Automotive Gear Oil SAE 85W 90
SAE 85W90 automotive gear oil meeting API GL5 or equivalent.
Hydraulic Oil HLP 46, ISO VG 46
ISO VG 46 antiwear hydraulic oil conforming to HLP or ISO HM specification or equivalent.
Hydraulic Oil HLP 68, ISO VG 68
ISO VG 68 antiwear hydraulic oil conforming to HLP or ISO HM specification or equivalent.
SU 30 SAE 30 Monograde Engine Oil
SAE 30 monograde lubricating oil suitable for applicable diesel engines and equipment.
Hydraulic Oil ISO VG 100 Hydrax 100 Type
ISO VG 100 antiwear hydraulic oil suitable for heavy duty hydraulic systems.
Engine Radiator Coolant Cool Guard
High performance engine coolant providing antifreeze, antiboil and corrosion protection.
Multipurpose Wheel Bearing Grease
Multipurpose wheel bearing grease with good water resistance, stability and wear protection.
DEF AUS 32 L and T Wheel Loader 9020
AUS 32 conforming to ISO 22241 or IS 17042 for L and T Wheel Loader 9020.
DEF AUS 32 BEML Wheel Loader
AUS 32 conforming to ISO 22241 or IS 17042 for BEML Wheel Loader.
DEF AUS 32 Mahindra Blazo X BS6 Dumper
AUS 32 conforming to ISO 22241 or IS 17042 for Mahindra Blazo X BS6.
DEF AUS 32 Tata Signa 1923K Tipper
AUS 32 conforming to ISO 22241 or IS 17042 for applicable Tata vehicles.
DEF AUS 32 Ashok Leyland 1920 AVTR
AUS 32 conforming to ISO 22241 or IS 17042 for Ashok Leyland 1920 AVTR.
DEF AUS 32 Tata Vehicles
AUS 32 conforming to ISO 22241 or IS 17042 for Tata SCR equipped vehicles.
DEF AUS 32 Mahindra Scorpio
AUS 32 conforming to ISO 22241 or IS 17042 for applicable Mahindra Scorpio vehicles.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Multigrade Diesel Engine Oil SAE 10W 30 | SAE 10W30 multigrade diesel engine oil meeting API CI4 or higher or equivalent OEM specification. | 960 | ltrs | oc-535sstc | 30 | |
| 2 | Multigrade Diesel Engine Oil SAE 15W 40 | SAE 15W40 heavy duty diesel engine oil meeting API CI4 or higher or equivalent OEM specification. | 940 | ltrs | oc-535sstc | 30 | |
| 3 | Automotive Gear Oil SAE 80W 90 | SAE 80W90 EP automotive gear oil meeting API GL5 or equivalent. | 1,050 | ltrs | oc-535sstc | 30 | |
| 4 | Heavy Duty Gear Oil SAE 85W 140 | SAE 85W140 heavy duty EP gear oil meeting API GL5 or equivalent. | 840 | ltrs | oc-535sstc | 30 | |
| 5 | Automotive Gear Oil SAE 85W 90 | SAE 85W90 automotive gear oil meeting API GL5 or equivalent. | 50 | ltrs | oc-535sstc | 30 | |
| 6 | Hydraulic Oil HLP 46, ISO VG 46 | ISO VG 46 antiwear hydraulic oil conforming to HLP or ISO HM specification or equivalent. | 1,430 | ltrs | oc-535sstc | 30 | |
| 7 | Hydraulic Oil HLP 68, ISO VG 68 | ISO VG 68 antiwear hydraulic oil conforming to HLP or ISO HM specification or equivalent. | 820 | ltrs | oc-535sstc | 30 | |
| 8 | SU 30 SAE 30 Monograde Engine Oil | SAE 30 monograde lubricating oil suitable for applicable diesel engines and equipment. | 840 | ltrs | oc-535sstc | 30 | |
| 9 | Hydraulic Oil ISO VG 100 Hydrax 100 Type | ISO VG 100 antiwear hydraulic oil suitable for heavy duty hydraulic systems. | 420 | ltrs | oc-535sstc | 30 | |
| 10 | Engine Radiator Coolant Cool Guard | High performance engine coolant providing antifreeze, antiboil and corrosion protection. | 1,050 | ltrs | oc-535sstc | 30 | |
| 11 | Multipurpose Wheel Bearing Grease | Multipurpose wheel bearing grease with good water resistance, stability and wear protection. | 2,300 | kgs | oc-535sstc | 30 | |
| 12 | DEF AUS 32 L and T Wheel Loader 9020 | AUS 32 conforming to ISO 22241 or IS 17042 for L and T Wheel Loader 9020. | 700 | ltrs | oc-535sstc | 30 | |
| 13 | DEF AUS 32 BEML Wheel Loader | AUS 32 conforming to ISO 22241 or IS 17042 for BEML Wheel Loader. | 310 | ltrs | oc-535sstc | 30 | |
| 14 | DEF AUS 32 Mahindra Blazo X BS6 Dumper | AUS 32 conforming to ISO 22241 or IS 17042 for Mahindra Blazo X BS6. | 500 | ltrs | oc-535sstc | 30 | |
| 15 | DEF AUS 32 Tata Signa 1923K Tipper | AUS 32 conforming to ISO 22241 or IS 17042 for applicable Tata vehicles. | 2,020 | ltrs | oc-535sstc | 30 | |
| 16 | DEF AUS 32 Ashok Leyland 1920 AVTR | AUS 32 conforming to ISO 22241 or IS 17042 for Ashok Leyland 1920 AVTR. | 1,000 | ltrs | oc-535sstc | 30 | |
| 17 | DEF AUS 32 Tata Vehicles | AUS 32 conforming to ISO 22241 or IS 17042 for Tata SCR equipped vehicles. | 120 | ltrs | oc-535sstc | 30 | |
| 18 | DEF AUS 32 Mahindra Scorpio | AUS 32 conforming to ISO 22241 or IS 17042 for applicable Mahindra Scorpio vehicles. | 60 | ltrs | oc-535sstc | 30 |
Categories
47
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Required Documents
PAN Card
GSTIN
Cancelled Cheque
EFT Mandate (certified by bank)
Vendor Code Creation documents
Experience certificates showing Govt/PSU supply history (2 years minimum)
OEM authorization (if bidding through reseller)
Non-Disclosure Declaration (bidder on letterhead)
Frequently Asked Questions
How to bid for BRON lubricant tender in India 2026?
Bidders must submit GSTIN, PAN, cancelled cheque, EFT mandate, and vendor code creation documents. Demonstrate 2 years of govt/PSU supply experience for lubricants; provide OEM authorization if bidding via reseller. EMD ₹125000 via DD or SBI transfer; NDA is mandatory. Delivery options include ±50% quantity and extended delivery per clause.
What documents are required for BRON lubricant procurement bid 2026?
Required documents include PAN, GSTIN, cancelled cheque, bank EFT mandate, vendor code papers, and OEM authorizations if applicable. Also include experience certificates proving govt/PSU supply history for at least 2 years, plus Non-Disclosure Declaration on bidder letterhead.
What are the technical scope items in BRON lubricants tender 2026?
Items include SAE 10W-30 and SAE 15W-40 multigrade diesel engine oils, SAE 80W-90/85W-90/85W-140 gear oils, hydraulic oils ISO VG 46/68 and HLP variants, Hydrax 100, Cool Guard coolant, wheel bearing grease, and DEF AUS 32 for specific vehicle models like Wheel Loader 9020 and Tata/Mahindra fleets.
What is the EMD amount for the BRON lubricant tender 2026?
The Earnest Money Deposit is ₹125000. It can be submitted as an Account Payee Demand Draft in favor of Commander HQ 763 BRTF or via SBI transfer with an EFT mandate. Ensure compliance with bank certification requirements for EFT.
When can bidders expect delivery extensions under the option clause?
Delivery extensions are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend up to the original delivery period while exercising the option clause.
What are the inspection options for BRON lubricant stores tender?
Inspection can be pre-dispatch at seller premises or post-receipt at consignee site. The nominated inspection agency may be HQ 763 BRTF's selection. Ensure NDA compliance; post-dispatch inspections may affect acceptance timing.
Which vehicle models are covered by the BRON DEF AUS 32 items?
DEF AUS 32 items cover Mahindra Blazo X BS6 Dumper, Tata Signa 1923K Tipper, Ashok Leyland 1920 AVTR, Tata and Mahindra vehicle lines listed in the tender. Ensure compatibility with DEF AUS 32 specification and OEM approvals for these models.
What standards or certifications are required for BRON lubricants submission?
While exact standards aren’t listed, bidders must provide govt/PSU supply proof, OEM authorizations if applicable, and NDA compliance. Expect ISI/ISO-type certifications to be referenced in detailed ATC; verify required certifications during bid clarifications.