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Gujarat Industries And Mines Department Consulting Services Tender Gandhinagar Gujarat 2026 CS/Company Secretary Milestone Deliverables

Bid Publish Date

27-Mar-2026, 6:19 pm

Bid End Date

24-Apr-2026, 7:00 pm

Location

GANDHINAGAR , GUJARAT
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Progress

Issue27-Mar-2026, 6:19 pm
Technical24-04-2026 10:30:58
Financial
AwardCompleted
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Quantity

5

Bid Type

Two Packet Bid

Categories 5

PRESSURE VESSEL FIRE BREATHING APPARATUS POLYMERASE CHAIN REACTION PCR COMPANY SECRETARY DIAMONDS

Tender Overview

  • The opportunity is issued by the Gujarat Industries And Mines Department, seeking consulting services for milestone-based deliverables related to corporate secretarial activities: per eform filing under Companies Act 2013, annual return MGT-8, XBRL filing of annual accounts, AGM extension handling, and obtaining 2-year digital signatures. Location: Gandhinagar, Gujarat. Scope covers hybrid execution as specified in the scope of work, with an emphasis on timely filing, regulatory compliance, and credentialed CS support. No BOQ quantity is listed, indicating a service-focused engagement rather than material procurement. The tender requires adherence to certificate upload and service support prerequisites, with quantity/duration flexibility up to 25% as per option clause.

Technical Specifications & Requirements

  • Service category: Company Secretary (CS) consulting for milestone/deliverable-based tasks.
  • Deliverables include: pre-certification forms (per eform), MGT-8 annual return certification, XBRL filing of annual accounts, AGM extension services if any, and digital signature procurement for 2 years.
  • Execution model: Hybrid (as per scope) with dedicated support channels and response commitments. No itemized BOQ; emphasis on regulatory compliance, accuracy in forms, and timely filings.
  • Key administrative expectations: upload of required certificates/documents; dedicated/ toll-free service support from bidder/OEM.
  • Financial/contract flexibility: quantity/duration may adjust up to 25% at contract issue and post-award adjustments up to 25%.

Terms, Conditions & Eligibility

  • EMD and security: Successful bidder may submit Demand Draft (DD) in favor of Gujarat Rural Industries Marketing Corporation Limited, payable at Gandhinagar; DD copy uploaded in place of PBG within 15 days post-award.
  • Certificates: Bidders must upload all certificates/documents sought in bid document, ATC, and corrigenda.
  • Service support: Dedicated toll-free number must be available for support.
  • Documentation: Submit GST, PAN, experience certificates, financial statements, and OEM authorizations as applicable.
  • Payment/penalty: Standard post-award procedures apply; no explicit dates provided in the data, but delivery timelines and penalties are typically governed by GeM/GTC norms.

Key Specifications

  • CS consulting services for per eform under Companies Act 2013

  • MGT-8 Annual Return certification

  • XBRL filing of annual accounts

  • AGM extension handling (if any)

  • Digital signature procurement for 2 years

Terms & Conditions

  • 25% quantity/duration flexibility at bid issue and post-award

  • DD/electronic PBG alternative payment security accepted

  • Mandatory certificate uploads; toll-free support required

Important Clauses

Payment Terms

DD in favor of Gujarat Rural Industries Marketing Corporation Limited; DD payable at Gandhinagar; scanned DD copy upload allowed; hard copy delivery within 15 days of award.

Delivery Schedule

Hybrid engagement with milestone deliverables; no fixed BOQ; deliverables aligned to eForm filing, MGT-8, XBRL, AGM extension, and Digital Signature procurement.

Penalties/Liquidated Damages

Penalties terms to be governed by GeM GTC; potential LD for delay in regulatory filings or non-compliance with forms submission.

Bidder Eligibility

  • Demonstrated experience in Company Secretary consulting for Companies Act 2013 filings

  • GST registration and PAN validity

  • Financial stability evidence and prior related engagements

  • ISO/ISo-certified service support (preferred) or equivalent

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Hiring of Consultants - Milestone/Deliverable Based - Pre certification fees including preparing certifying and Filing of forms for per eform under Companies Act 2013; Company Secretary (CS); No; Hybrid(As specified in scope of work) , Hiring of Consultants - Milestone/Deliverable Based - Annual Return Certification MGT8; Company Secretary (CS); No; Hybrid(As specified in scope of work) , Hiring of Consultants - Milestone/Deliverable Based - XBRL Filling of Annual Accounts; Company Secretary (CS); No; Hybrid(As specified in scope of work) , Hiring of Consultants - Milestone/Deliverable Based - AGM Extension fees if any; Company Secretary (CS); No; Hybrid(As specified in scope of work) , Hiring of Consultants - Milestone/Deliverable Based - Obtaining Digital Signature for 2 years; Company Secretary (CS); No; Hybrid(As specified in scope of work)

Authority Records

INDUSTRIES AND MINES DEPARTMENT

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Documents 5

GeM-Bidding-9170454.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

Payment Terms & Condition

PAYMENT

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for CS consulting in Companies Act 2013 filings

4

Financial statements / Turnover evidence

5

EMD submission proof (or DD as allowed)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if applicable)

8

Certificate/upload proof as per ATC and Corrigendum

Corrigendum Updates

1 Update
#1

Update

17-Apr-2026

Extended Deadline

24-Apr-2026, 7:00 pm

Opening Date

24-Apr-2026, 7:30 pm

Technical Results

S.No Seller Date Status
1
CHETAN PATEL & ASSOCIATES   Under PMA
24-04-2026 10:30:58
2
K.A.SHUKLA & ASSOCIATES   Under PMA
10-04-2026 12:32:18
3
PITRODA NAYAN & CO.   Under PMA
23-04-2026 18:41:36
4
RRBP & company   Under PMA
24-04-2026 15:59:55

Financial Results

Rank Seller Price Item
L1
RRBP & company( MSE Social Category:General )    Under PMA
Item Categories : Hiring of Consultants - Milestone/Deliverable Based - Pre certification fees including preparing ce
L2
K.A.SHUKLA & ASSOCIATES   Under PMA
Item Categories : Hiring of Consultants - Milestone/Deliverable Based - Pre certification fees including preparing ce
L3
CHETAN PATEL & ASSOCIATES( MSE Social Category:General )    Under PMA
Item Categories : Hiring of Consultants - Milestone/Deliverable Based - Pre certification fees including preparing ce

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for CS consulting tender in Gandhinagar Gujarat 2026?

Bidders must register on the GeM portal, upload all requested certificates, GST and PAN, experience proofs, and provide DD as EMD or PBG as per bid terms. The tender requires milestone-based CS services including MGT-8, XBRL filing, AGM extension, and digital signatures for 2 years.

What documents are required for CS consulting bid in Gujarat?

Required documents include GST certificate, PAN card, CS-related experience certificates, financial statements, EMD proof (DD allowed), technical bid, OEM authorizations if any, and compliance certificates as per ATC and corrigenda.

What are the payment terms and security for this tender?

Payment security can be provided as an Account Payee DD in favor of Gujarat Rural Industries Marketing Corporation Limited, payable at Gandhinagar, with scanned copy uploaded and hard copy delivered within 15 days post-award; PBG may also be used per GeM GTC.

What is the scope of deliverables for this CS tender?

Scope includes per eform filing under Companies Act 2013, MGT-8 annual return certification, XBRL filing of annual accounts, AGM extension if applicable, and digital signature procurement valid for 2 years, offered under hybrid execution.

What certificates must be uploaded to avoid rejection in this bid?

Upload all certificates/documents sought in the bid, ATC, and corrigendum; ensure eligibility criteria, GST, PAN, CS qualifications, and experience proofs are complete to avoid rejection.

What are the eligibility criteria for CS consulting tender in Gandhinagar?

Eligibility includes demonstrated CS consulting experience on Companies Act 2013 filings, valid GST and PAN, financial stability evidence, and preferably ISO-certified support; ensure OEM authorizations where applicable.

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