GEM

Madhya Pradesh Tribal Welfare And SC Department CCTV & Networking Equipment Tender 2025

Bid Publish Date

05-Dec-2025, 12:04 pm

Bid End Date

19-Dec-2025, 12:00 pm

Location

GWALIOR , MADHYA PRADESH

Progress

Issue05-Dec-2025, 12:04 pm
AwardPending
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Quantity

1929

Category

Camera for CCTV System (V3)

Bid Type

Two Packet Bid

Key Highlights

  • • OEM must be Indian-registered for 10+ years; direct OEM representation only
  • • CMMI Level 5 or higher certification required for CCTV OEM
  • • ISO 9001:2015, ISO 14001:2015, ISO 27001:2013, ISO 45001:2018 compliance
  • • CE, FCC, RoHS, BIS certifications mandatory for all CCTV components
  • • Make In India compliance and local OEM service center mandatory
  • • MAF (Manufacturing Authorization) requirement for bidders
  • • All products to be from same OEM for seamless integration
  • • Delivery/extension terms: 25% quantity variation with defined time calculations
  • • Service capability in local city for swift support

Categories 11

NETWORKING RACK CABLE CAT CITY SURVEILLANCE NETWORKING EQUIPMENTS SURVEILLANCE EQUIPMENTS CAMERA NETWORKING WIFI CCTV SYSTEM VIDEO RECORDER

Tender Overview

The Madhya Pradesh Tribal Welfare And SC Department, headquartered in Gwalior, invites bids for CCTV System components including Cameras, Video Recorder/NVR, Layer 2 Access Switch, Networking Server Rack and Cat-6 UTP Ethernet Cable for indoor use. The scope includes equipment that integrates into a unified surveillance solution and requires OEM-backed products, with strict compliance to Make in India guidelines. A dynamic quantity clause permits up to 25% variation at contract award and during currency, at contracted rates. Mechanical delivery timelines reference the last date of the original delivery order, with minimum extension rules. The opportunity emphasizes local OEM service support, multi-ISO certifications, and end-to-end product compatibility for seamless operation.

Technical Specifications & Requirements

  • OEM registration in India for the last 10 years; representations via dealers/distributors not acceptable
  • CMMI Level 5 or above for the CCTV OEM
  • ISO Certifications: ISO 9001:2015, ISO 14001:2015, ISO 27001:2013, ISO 45001:2018
  • All CCTV components to originate from the same OEM for seamless integration
  • Make In India compliant procurement; adherence to government advisories
  • All offered cameras, NVR/DVR to be CE, FCC, RoHS and BIS certified; local service center availability
  • Local OEM service center mandatory for rapid service; proof documents required
  • Brand/service assurances aligned with documentation requirements
  • MAF (Manufacturing Authorization) is mandatory for bidders
  • OEM must provide service capability within the local city for expedited support

Terms, Conditions & Eligibility

  • Quantity flexibility: up to 25% increase/decrease during ordering and currency, with calculated extension rules
  • OEM must have in-country registration under Indian corporate law for at least a decade
  • Compliance with Make In India guidelines and applicable government orders
  • Local service center in bidding city or nearby for timely maintenance
  • Attested ISO certificates and OEM authorization documents to be attached with bid
  • All items to be sourced from a single OEM for interoperability
  • Mandatory documentation: GST, PAN, experience certificates, financials, and EMD as applicable

Key Specifications

  • Product names: CCTV Cameras, NVR/DVR, Layer 2 Access Switch, 19" Server Rack, Cat-6 UTP Ethernet Cable

  • Estimated value and quantities: not disclosed; bid invites for multiple items with OEM-sourced quantities

  • Standards: ISO 9001:2015, ISO 14001:2015, ISO 27001:2013, ISO 45001:2018; BIS, CE, FCC, RoHS

  • Qualifying certifications: CMMI Level 5 or above for OEM; MAF as mandatory

  • Warranty/AMC: not specified; expected per OEM terms in bid submission

Terms & Conditions

  • 25% quantity variation allowed during contract, with proportional delivery extension

  • OEM must be Indian-registered for 10+ years; direct OEM, not dealer/distributor

  • Must achieve multiple ISO certifications and CMMI Level 5; service center in local city

  • All components must be from the same OEM; Make In India compliance required

  • Certifications: CE, FCC, RoHS, BIS; MAF required; local service capability

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government terms and clarify in bid

Delivery Schedule

Delivery starts from last date of original delivery order; option extension rules apply with minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should request LD terms during bid clarification

Bidder Eligibility

  • Indian-registered OEM for at least 10 years

  • CMMI Level 5 or above certification holder

  • ISO 9001/14001/27001/45001 compliant; BIS/CE/FCC/RoHS certified components

  • Local city service center capability for timely maintenance

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar CCTV/NVR deployments

4

Financial statements (last 2-3 years)

5

EMD/Security deposit documentation (as applicable by tender)

6

OEM authorization/commercial authorization letters

7

ISO certificates: ISO 9001:2015, ISO 14001:2015, ISO 27001:2013, ISO 45001:2018

8

CMMI Level 5 certification copy

9

Make In India compliance documentation

10

CE, FCC, RoHS, BIS certificates for cameras/NVR/DVR

11

Local service center proof (address and contact details)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

What are the eligibility criteria for CCTV procurement tender in Gwalior MP 2025

Eligible bidders must prove Indian-registered OEM status for at least 10 years, possess CMMI Level 5 or higher, maintain ISO 9001/14001/27001/45001 certifications, and provide CE/FCC/RoHS/BIS certifications for all components. A local service center and Make In India compliance are also mandatory; attach OEM authorization and service proofs with bid.

How to bid on the MP CCTV system tender in Gwalior 2025

Prepare bid with OEM authorization from a single supplier, include ISO certificates, CMMI proof, local service center details, and MAF. Include all required documents: GST, PAN, financial statements, and experience certificates. Ensure 25% quantity variation clause is addressed and confirm delivery terms with last-date-origin delivery order references.

What documents are required for CCTV procurement bid in MP 2025

Submit GST certificate, PAN card, and experience certificates for similar deployments, financial statements for past years, EMD documentation, OEM authorization letters, ISO certificates (9001, 14001, 27001, 45001), CMMI Level 5 proof, Make In India compliance, and BIS/CE/FCC/RoHS certifications for all items.

What are the technical standards for CCTV components in this tender

Cameras and NVR/DVR must be ISO 9001:2015, ISO 14001:2015, ISO 27001:2013, ISO 45001:2018 compliant; CE, FCC, RoHS, BIS certified; OEM should provide unified components; service center availability in local city is required for timely maintenance.

When is the delivery deadline and extension policy for this MP tender

Delivery starts after the original delivery order date; option to increase quantity by 25% with proportional extension; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extension can cover to the original delivery period.

What is the make in India requirement for CCTV suppliers in MP

Bidders must propose Makes complying with Make In India guidelines; documentation should include relevant government advisories and orders; ensure OEM is capable of manufacturing in India and provide proof of Make In India compliance with bid submission.

What is the scope of OEM requirement for seamless integration in MP CCTV

All CCTV components (Camera, NVR/DVR, etc) must come from the same OEM to ensure seamless interoperability; documentation must confirm single OEM sourcing and provide OEM certificates and service capability for local city coverage.

What are the penalties or performance terms for this MP CCTV bid

Specific LD or penalties are not stated; bidders should seek clarification during bid submission; in practice, expect standard performance-based penalties and delivery-based LDs aligned with contract terms and delivery schedule.

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