Indian Army Department of Military Affairs Office Supplies Tender 2026 - Paper, Tapes, Binders, Ink Pads & Cartridges Procurement
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a broad array of office supplies and stationery, including PAPER A4, HP cartridges (166A, 137, 77, 110), LEDGER BOOK 350 PAGES, tapes (2 inch brown, 2 inch, 1 inch), BINDER CLIPS (19/25/32mm), V5/V7 pens, FEVICOL, INK PAD and ink, INK FOR INK PAD, PHOTO PAPER, and Vocab items like CORRECTION PEN, BOND PAPER, BUTTER PAPER, and BINDER CLIPS. The scope appears as a consolidated procurement of commonly used stationery and consumables for Army offices, with 22 BOQ items listed but detailed quantities not disclosed. The vendor must adhere to supplier data sheet verification and GST compliance. Additional delivery and quantity variance up to 25% is contemplated under option clauses, with extended timelines governed by a defined formula. This tender requires pre-delivery/ post-delivery inspection and GST invoicing aligned with GeM portal procedures. This is a government procurement opportunity targeting reliable suppliers of office essentials to meet routine Army needs in a compliant, auditable manner.
Technical Specifications & Requirements
- Product categories: OFFICE STATIONERY, PAPER, TAPE, BINDERS, PENS, INK PAD, INK, PHOTO PAPER, FEВICOL, BOND/BUTTER PAPER, BINDER CLIPS, LEDGER BOOKS, CORRECTION PEN, V5/V7 PENS, HP CARTRIDGES (166A, 137, 77, 110).
- Documentation: Data Sheet for each offered item; GSTIN, PAN, Cancelled Cheque, EFT Mandate; OEM authorization if required; GST invoice and GST portal payment screenshot.
- Inspection: Post Receipt Inspection at consignee site; optional Pre-dispatch inspection per ATC; nominated inspection agencies include Board of Officers.
- Data accuracy: Tender demands product data sheet consistency with supplied parameters; mismatch may lead to rejection. No explicit technical standards cited.
- Delivery: Quantity adjustments up to 25% during contract at contractor rates; delivery period to be calculated with extended period formula; minimum 30 days added when increasing quantity.
- Eligibility: 1+ year residual market life for offered products; no obsolescence declarations; bidder financial standing to be affirmed; bid submission requires vendor code creation and banking documents.
Terms & Eligibility
- EMD: Not explicitly specified in data; bidders must adhere to standard industry practice and vendor terms for security deposits where applicable.
- GST: GST applicability to be assessed by bidders; reimbursement as actuals or applicable rate, whichever is lower.
- Payment: GST-related invoicing through GeM portal; payment timelines aligned with government procurement norms; advance sample approvals post-award may be required.
- Delivery: Option clause allows quantity variation up to 25%; delivery timing calculated from last delivery order date; extended time formula applies with a minimum 30 days.
- Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Data Sheet uploads; OEM authorizations if needed; post-bid vendor code creation requirements.
- Inspection: Post receipt inspection at consignee site mandated; pre-dispatch inspection optional if ATC requires it.
- Warranty/Support: Not explicitly specified; sample approvals required after award.
Key Specifications
-
- Product/service names and categories: OFFICE STATIONERY, PAPER A4, HP CARTRIDGES (166A, 137, 77, 110), LEDGER BOOK 350 PAGES, TAPE varieties, BINDER CLIPS, PENS (V5/V7), FEВICOL, INK PAD/INK, PHOTO PAPER, BOND/BUTTER PAPER, BINDER CLIPS 19/25/32mm, CORRECTION PEN, INK FOR INK PAD, INK PAD ACCESSORIES, BINDER CLIPS.
- Quantities: Not disclosed in BOQ; 22 items listed; option for quantity variation up to 25% of bid quantity.
- EMD/Estimated value: Not specified in data; EMD details not provided.
- Standards: No explicit technical standards listed; compliance with GST and Data Sheet verification required.
- Delivery/Installation: Delivery extension rules via option clause; post-receipt inspection at consignee site; pre-dispatch inspection possible per ATC.
- Experience: Suppliers must ensure at least 1 year residual market life for offered products; no end-of-life products.
- Certifications: GST, PAN, EFT mandate, and OEM authorization as applicable.
Terms & Conditions
-
EMD not specified; bidders must comply with standard security deposit requirements where applicable.
-
Quantity variation up to 25% during contract; delivery extensions computed as (extra quantity/original quantity) × original delivery period, minimum 30 days.
-
GST applicability and invoicing via GeM portal; reimbursement as actuals or applicable rate (whichever lower).
Important Clauses
Payment Terms
GST invoicing through GeM portal; reimbursement of GST as actuals or at applicable rate (lower of the two).
Delivery Schedule
Option to increase quantity by up to 25% during contract; extended delivery period based on formula; minimum 30 days for extended time.
Penalties/Liquidated Damages
Not explicitly stated; contract may adopt standard government LD terms; data sheet mismatch can lead to bid rejection.
Bidder Eligibility
-
1+ year residual market life for offered office stationery products
-
GST registration and PAN provided; financial capacity verified via financial statements
-
No ongoing liquidation or bankruptcy; undertaking to this effect required
Tender Data
Bid Details
Quantity
165
Category
PAPER A4
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
PAPER A4 , HP 166A CARTRIDGE , HP 137 CARTRIDGE , HP 77 CARTRIDGE , HP 110 CARTRIDGE , LEDGER BOOK 350 PAGES , TAPE 2 INCH BROWN , TAPE 2 INCH , TAPE 1 INCH , STICK FLAG , CORRECTION PEN , BOND PAPER , BUTTER PAPER , BINDER CLIP 19MM , BINDER CLIP 25MM , BINDER CLIP 32MM , V5 BLUE-RED-BLACK PEN , FEVICOL , INK PAD , INK FOR INK PAD , PHOTO PAPER , V7 BLUE PEN
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Dhemaji
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Dhemaji | Dhemaji | - | - | 50 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9938505.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
22 Items Sign in to view GEM price trends Sign in for GEM prices
PAPER A4
PAPER A4
HP 166A CARTRIDGE
HP 166A CARTRIDGE
HP 137 CARTRIDGE
HP 137 CARTRIDGE
HP 77 CARTRIDGE
HP 77 CARTRIDGE
HP 110 CARTRIDGE
HP 110 CARTRIDGE
LEDGER BOOK 350 PAGES
LEDGER BOOK 350 PAGES
TAPE 2 INCH BROWN
TAPE 2 INCH BROWN
TAPE 2 INCH
TAPE 2 INCH
TAPE 1 INCH
TAPE 1 INCH
STICK FLAG
STICK FLAG
CORRECTION PEN
CORRECTION PEN
BOND PAPER
BOND PAPER
BUTTER PAPER
BUTTER PAPER
BINDER CLIP 19MM
BINDER CLIP 19MM
BINDER CLIP 25MM
BINDER CLIP 25MM
BINDER CLIP 32MM
BINDER CLIP 32MM
V5 BLUE-RED-BLACK PEN
V5 BLUE-RED-BLACK PEN
FEVICOL
FEVICOL
INK PAD
INK PAD
INK FOR INK PAD
INK FOR INK PAD
PHOTO PAPER
PHOTO PAPER
V7 BLUE PEN
V7 BLUE PEN
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | PAPER A4 | PAPER A4 | 50 | nos | ravi@874 | 15 | |
| 2 | HP 166A CARTRIDGE | HP 166A CARTRIDGE | 4 | nos | ravi@874 | 15 | |
| 3 | HP 137 CARTRIDGE | HP 137 CARTRIDGE | 6 | nos | ravi@874 | 15 | |
| 4 | HP 77 CARTRIDGE | HP 77 CARTRIDGE | 3 | nos | ravi@874 | 15 | |
| 5 | HP 110 CARTRIDGE | HP 110 CARTRIDGE | 2 | nos | ravi@874 | 15 | |
| 6 | LEDGER BOOK 350 PAGES | LEDGER BOOK 350 PAGES | 2 | nos | ravi@874 | 15 | |
| 7 | TAPE 2 INCH BROWN | TAPE 2 INCH BROWN | 10 | nos | ravi@874 | 15 | |
| 8 | TAPE 2 INCH | TAPE 2 INCH | 10 | nos | ravi@874 | 15 | |
| 9 | TAPE 1 INCH | TAPE 1 INCH | 10 | nos | ravi@874 | 15 | |
| 10 | STICK FLAG | STICK FLAG | 8 | pkt | ravi@874 | 15 | |
| 11 | CORRECTION PEN | CORRECTION PEN | 4 | nos | ravi@874 | 15 | |
| 12 | BOND PAPER | BOND PAPER | 2 | pkt | ravi@874 | 15 | |
| 13 | BUTTER PAPER | BUTTER PAPER | 3 | nos | ravi@874 | 15 | |
| 14 | BINDER CLIP 19MM | BINDER CLIP 19MM | 2 | pkt | ravi@874 | 15 | |
| 15 | BINDER CLIP 25MM | BINDER CLIP 25MM | 2 | pkt | ravi@874 | 15 | |
| 16 | BINDER CLIP 32MM | BINDER CLIP 32MM | 2 | pkt | ravi@874 | 15 | |
| 17 | V5 BLUE-RED-BLACK PEN | V5 BLUE-RED-BLACK PEN | 20 | nos | ravi@874 | 15 | |
| 18 | FEVICOL | FEVICOL | 15 | nos | ravi@874 | 15 | |
| 19 | INK PAD | INK PAD | 2 | nos | ravi@874 | 15 | |
| 20 | INK FOR INK PAD | INK FOR INK PAD | 1 | nos | ravi@874 | 15 | |
| 21 | PHOTO PAPER | PHOTO PAPER | 3 | pkt | ravi@874 | 15 | |
| 22 | V7 BLUE PEN | V7 BLUE PEN | 4 | nos | ravi@874 | 15 |
Categories
11
Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD/security deposit documents
Technical data sheets for offered items
OEM authorizations (if applicable)
Cancelled cheque
EFT Mandate duly certified by bank
GST invoice and GST portal payment screenshot
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the office supplies tender in India Army 2026?
Bidders must prepare GSTIN, PAN, Cancelled Cheque, EFT Mandate, and Data Sheets for each item; comply with post-receipt inspection, and ensure 1+ year market life for items. Upload OEM authorizations if required and submit GST-compliant invoices via GeM portal.
What documents are required for Army stationery procurement in 2026?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, experience certificates, financial statements, data sheets, OEM authorization (if applicable), and GST invoice with portal payment screenshot. Ensure product data matches tender specifications.
What are the delivery terms for quantity variations in this tender?
The purchaser may increase quantity up to 25% at contracted rates; extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What standards or certifications are required for HP cartridges in this tender?
No explicit IS/IS0 standards are listed; bidders must provide Data Sheets and ensure items are not end-of-life; OEM approvals may be required for cartridge brands and model compatibility.
How does GST reimbursement work for this Army tender in 2026?
GST reimbursement is based on actual GST incurred or applicable rate, whichever is lower, and must be reflected in the GST invoice submitted through the GeM portal.
What inspections are mandated before acceptance of stores?
Post-receipt inspection at the consignee site is mandatory; pre-dispatch inspection is possible only if ATC selects it; inspection is conducted by a nominated Board of Officers or designated agency.