West Bengal Police Laptop & Printer Tender Kolkata 2026 - OEM Windows 11 Pro Pre-loaded, ISI/ISO Standards Notified
Bid Publish Date
14-Oct-2026, 6:35 pm
Bid End Date
02-Nov-2026, 1:00 pm
Value
₹44,52,000
Location
Progress
Tender Overview
Organization: West Bengal Police (Home And Hill Affairs Department), located in KOLKATA, WEST BENGAL - 700001. Procurement covers Entry and Mid Level Laptop - Notebook (Q2) and Computer Printer (V2). Estimated value: ₹44.52 Lakh. Scope includes hardware with OEM-backed service terms, on-site warranty, and in-state presence. Unique requirements: OEM must have >10 years in India, Windows 11 Pro 64-bit pre-loaded, OEM warranty on letterhead, and WB-specific demonstration at consignee location. The option clause allows quantity variation up to ±25% with prorated delivery time. Emphasizes formal OEM declarations and robust post-sale support.
Technical Specifications & Requirements
- OEM presence in India for >10 years with certificate of incorporation.
- 24-hour resolution time for service complaints.
- Warranty certificate on OEM letterhead with URL for validation.
- Technical compliance on OEM letterhead aligned with datasheet or OEM India site.
- Software/firmware/drivers available on OEM site; provide OEM declaration and URL.
- Laptop pre-loaded with Microsoft Windows 11 Professional - 64-bit; must supply OEM declaration of genuine OS.
- Post-supply OS genuineness confirmation with system serial numbers.
- Bidder must maintain a Functional Office in West Bengal.
- All items require on-site warranty from installation; warranty declaration on OEM letterhead.
- Demonstration at consignee location prior to technical evaluation; non-compliant items may be rejected.
Terms, Conditions & Eligibility
- EMD details not specified in data; ensure readiness for typical government EMD submissions.
- Delivery & Installation: Demonstration prior to evaluation; extension via option clause applies to quantity up to 25% with calculation rules.
- Payment terms not specified; follow standard WB Police procurement practices.
- Warranty/Support: On-site warranty from date of installation; OEM letterhead declaration mandatory.
- No online pre-bid participation; pre-bid meeting communication restricted.
- Compliance with OS, drivers, and warranty validation essential for bid acceptance.
- Ensure OEM-authorized documents, serial-based activation verification, and WB office eligibility.
Key Specifications
-
- Product category: Entry and Mid Level Laptop - Notebook (Q2); Computer Printer (V2)
-
- OS: Microsoft Windows 11 Professional - 64-bit pre-loaded; OEM declaration required
-
- Warranty: On-site warranty from date of installation; OEM letterhead warranty declaration
-
- Demonstration: Physical demonstration at consignee location before technical evaluation
-
- Service: 24-hour resolution time for reported complaints
-
- Eligibility: OEM present in India for >10 years; provide incorporation certificate
Terms & Conditions
-
EMD: amount not disclosed; bidders to prepare per standard government EMD norms
-
Delivery: quantity variation up to 25%; delivery period calculated as specified in option clause
-
Demonstration: required pre-evaluation demonstration at consignee location
-
Warranty: on-site, with OEM declaration and system serial-based OS genuineness
-
OS/Driver availability: ensure drivers & firmware on OEM site with declarations
-
WB presence: bidder must have functional office in West Bengal
Important Clauses
Payment Terms
Payment terms follow standard government practice; no explicit percentages stated in provided data
Delivery Schedule
Delivery quantity may vary up to 25% at contract; extended delivery period calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
No explicit LD details provided; standard WB Police procurement penalties may apply for delays
Bidder Eligibility
-
OEM presence in India for more than 10 years with incorporation certificate
-
Functional office in West Bengal
-
Demonstration readiness at consignee location prior to technical evaluation
-
OS genuineness confirmed via system serial numbers post-installation
Tender Data
Bid Details
Quantity
112
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
22
OEM Avg. Turnover
150
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , Computer Printer (V2) (Q2)
Advisory Bank
ICICI
ePBG Percentage
3%
ePBG Duration (Months)
38
Pre-Bid & Qualification
Pre-Bid Date
28-10-2026 13:00:00
Pre-Bid Venue
DG's Conference Hall, Bhawani Bhawan, Kolkata, 27
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700027
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Joy Biswas | 700027,31 Belvedere Road, Bhabani Bhawan, Alipore, Kolkata | Kolkata | West Bengal | 700027 | 56 | 25 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-10035963.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates (similar laptop/printer supply)
Financial statements (as per bidder’s status)
EMD/Security deposit documentation (as applicable)
Technical bid documents demonstrating hardware specs
OEM authorization certificates (authorizations for WB region)
Warranty certificates on OEM letterhead with URL
OS installation declarations (Windows 11 Pro 64-bit) and genuineness confirmation
Demonstration readiness documents for pre-Evaluation
Proof of functional office in West Bengal
Frequently Asked Questions
Key insights about WEST BENGAL tender market
What documents are required for the West Bengal Police laptop tender in Kolkata?
Bidders must submit GST registration, PAN, experience certificates for similar laptop/printer supply, financial statements, EMD documents, technical bid, OEM authorizations, warranty certificates on OEM letterhead, OS declarations for Windows 11 Pro, and demonstration readiness for the consignee location.
How is the 25% quantity variation managed in this WB tender?
The purchaser may increase or decrease quantity up to 25% at contract; delivery time adjusts based on the formula (additional quantity/original quantity) × original delivery period, with a minimum 30 days, and may extend to the original delivery period.
What are the OS requirements for laptops in this West Bengal procurement?
Laptops must come pre-loaded with Microsoft Windows 11 Professional - 64-bit; provide an OEM declaration of genuine OS and post-installation OS genuineness verification using system serial numbers.
What qualifies as OEM eligibility for this laptop and printer tender?
OEM must have presence in India for more than 10 years and provide incorporation certificate; must have a functional office in West Bengal and offer on-site warranty from installation.
What is the demonstration requirement for bidders in this tender?
All bidders must arrange a physical demonstration of quoted items at the consignee location on the fixed date; non-compliance or non-suitability may render the bid non-responsive.
What warranty and post-sale support are required by this WB tender?
On-site warranty starts from installation; warranty declaration must be on OEM letterhead; provide OS genuineness confirmation with serial numbers after installation.
Are online pre-bid submissions allowed for this West Bengal police procurement?
No online pre-bid participation is entertained; bidders must attend pre-bid meeting and proceed with physical demonstrations as required.
What qualifies as technical compliance for this laptop/printer tender?
Submit technical compliance on OEM letterhead detailing offered specifications; validation will be against product datasheet or OEM India site; ensure drivers, firmware, and software are available on the OEM site with declarations.