ESIC Ludhiana Toner Cartridges Tender 2026 - IS 2-Year Shelf Life, 25% Quantity Option, 2-Year OEM Warranty
Progress
Tender Overview
Organization: Employees State Insurance Corporation (ESIC). Product/Service: Toner cartridges and printer consumables. Estimated value: ₹261,010.00. Location: Ludhiana, Punjab. Delivery site: ESIC Medical College and Hospital, Bharat Nagar Chowk, Ludhiana. Unique terms: 25% quantity option during contract; delivery period adjusts with extended orders; shelf life minimum 2 years; OEM warranty 2 years. This tender targets government procurement of generic cartridge types, with emphasis on compatibility across multiple printer brands and model numbers, while ensuring supply continuity and after-sales support through a nationwide service network.
Technical Specifications & Requirements
- Product Class of Cartridge and Type/Color needed for standard office printers.
- Printer/MF Machine Brand compatibility and OEM model numbers for both printers and cartridges.
- Minimum yield (pages) for replacement cartridges.
- Shelf life requirement: minimum 2 years usable shelf life at supply date.
- Warranty: 2 years from final acceptance or installation; OEM warranty certificates required at delivery.
- Delivery address: ESIC Ludhiana; installation & commissioning included if scope covers it.
- GST: bidder to verify applicable GST; reimbursement as per actuals or lower rate, within quoted GST percentage.
- ATC clause: quantity variation up to 25%, extended delivery period using a calculated formula.
- Service readiness: established Installation, Commissioning, Training, and after-sales support presence in India.
Terms, Conditions & Eligibility
- EMD: not explicitly specified in the data; bidders should verify at bid stage; ensure financial standing to avoid liquidation or receivership.
- Delivery timeline: delivery to ESIC Ludhiana; extended delivery time governed by option clause with minimum 30 days.
- Warranty/after-sales: 2-year warranty; provide OEM warranty certificates on delivery; service centers listed near consignee destinations.
- Financial & compliance: bidders must upload turnover/experience proof per ATC; GST/PAN certificates; past performance considered (50%).
Key Specifications
-
Product category: toner cartridges/consumables for printers
-
Minimum shelf life: 2 years from supply date
-
Warranty: 2 years from final acceptance/installation
-
Delivery address: ESIC Medical College and Hospital, Ludhiana
-
Option clause: +/- 25% quantity with extended delivery period
-
GST handling: actual rates with bidder-quoted GST percentage
Terms & Conditions
-
Delivery to ESIC Ludhiana with possible installation
-
2-year OEM warranty and service network in India
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25% quantity variation allowed with adjusted delivery time
Important Clauses
Payment Terms
GST as applicable; reimbursement at actuals or quoted rate; ensure clarity on tax treatment
Delivery Schedule
Delivery starts after order; extended period calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly specified in data; bidder should verify during final bid documentation
Bidder Eligibility
-
No liquidation, court receivership, or bankruptcy status
-
Adequate turnover and experience as per ATC
-
GST registration and PAN valid
Tender Data
Bid Details
Quantity
112
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
50 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ludhiana
Delivery Pincodes
141001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shriya Arora | 141001,ESIC Model Hospital Bharat Nagar | Ludhiana | Punjab | 141001 | 100 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9765441.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD documents (as applicable)
Technical bid documents
OEM authorizations (where required)
Service center details near consignee locations
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | Compatible |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP Lasdrjet Pro MFP M329dw, HP LaserJet Enterprise M407dn, HP LaserJet Enterprise MFP M431f, HP Laserjet Pro M305d, HP Laserjet Pro M305dn, HP LaserJet Pro M405d, HP LaserJet Pro M405dn, HP LaserJet Pro M405dw, HP LaserJet Pro M405n, HP Laserjet PRO MFP M329dn, HP LaserJet Pro MFP M429dw Printer, HP LaserJet Pro MFP M429fdn Printer, HP LaserJet Pro MFP M429fdw Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 77A Black LaserJet Toner Cartridge-CF277A |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid on the ESIC Ludhiana toner tender 2026 for printers
Bidders should submit GST registration, PAN, experience certificates, financial statements, and OEM authorizations. Ensure conformity with 2-year warranty, 2-year shelf life, and the 25% quantity option. Include evidence of after-sales support presence in India and delivery capability to Ludhiana.
What documents are required for ESIC cartridge tender in Ludhiana
Required documents include GST certificate, PAN, company financials, experience certificates for similar supply, OEM authorizations if applicable, and technical compliance documents showing printer compatibility, minimum yield, and shelf-life confirmations for cartridges.
What are the technical specifications for printer cartridges in this ESIC tender
Specifications cover cartridge class, color, compatible printer/machine brands, OEM model numbers, minimum yield (pages), and shelf-life of at least 2 years. Warranty is 2 years from acceptance, with OEM warranty certificates required at delivery.
When is the delivery deadline and option clause for ESIC Ludhiana tender
Delivery begins after order and remains flexible under the option clause, allowing up to 25% quantity variation. Extended delivery time is calculated as (additional quantity/original quantity) × original period, with a minimum of 30 days.
What are the eligibility criteria for bidders under ESIC toner contract
Bidder must avoid liquidation or bankruptcy, provide turnover/experience as per ATC, have GST/PAN, and demonstrate a capable after-sales network with service centers near consignee locations for Ludhiana.
What warranty and after-sales support are required for ESIC toner supply
A 2-year warranty from final acceptance, with OEM warranty certificates submitted at delivery. The bidder must show a well-established Installation, Commissioning, Training, and after-sales service group within India.
What is the estimated contract value and delivery location for ESIC cartridges
Estimated value is ₹261,010.00 with delivery to ESIC Medical College and Hospital, Ludhiana, Punjab; ensure alignment of cartridge type, minimum yield, and shelf-life across compatible printers per BOQ guidance.