Kerala Local Self Government Department Malappuram Laptop Tender 2026 ISI ISO Standards EMD 0
Bid Publish Date
13-Oct-2026, 12:38 pm
Bid End Date
23-Oct-2026, 1:00 pm
Location
Progress
Tender Overview
Local Self Government Department Kerala invites bids for Entry and Mid Level Laptop - Notebook (Q2) procurement in Malappuram, Kerala 673314. Bid scope includes multiple laptops, with flexible quantity up to 25% more as per option clause. Bidders must maintain a 5-star Gem portal rating, provide GST registration, Kerala trade license, and comply with warranty and product standards. The tender emphasizes OEM authorization, ongoing production status, and prior GeM contract experience. The procurement prioritizes brands with proven reliability and robust post-sales support, and requires clear Make/Model/Delivered Specs in the BOQ compliance. This call for bids requires compliance with local regulations and the ability to deliver within extended delivery periods if options are exercised.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop - Notebook
- Category notes: 25% quantity variation permitted during contract and delivery timing linked to last original delivery order date
- Key validation points: GST registration, Kerala local trade license, 5-star Gem rating, ongoing production status, and OEM authorization
- Standards and certifications: ISO certification from OEM and bidder; ensure model numbers and specs are clearly documented in BOQ compliance
- Experience & documentation: minimum GeM portal activity of 3 years; copies of Gem contract orders supporting brand, model, and delivered specs
- Warranty and service: clear warranty terms and post-sale support commitments required
Terms, Conditions & Eligibility
- EMD details: not explicitly stated; ensure funds alignment with vendor terms
- Delivery and option clause: quantity may increase/decrease by up to 25%; extended delivery period calculated per clause
- Documentation: GST, Kerala license, 5-star GeM, OEM authorization, ISO certificates, prior GeM orders
- Qualification: bidders must show prior supply/install experience for similar items; current production status confirmed
- Evaluation: buyer reserves right to accept/reject based on market comparison; brand credibility and after-sales performance favored
Key Specifications
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- Product: Entry and Mid Level Laptop - Notebook (Q2)
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- Quantity variation: up to 25% as option clause
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- Delivery timing: linked to last date of original delivery order
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- Compliance: GST, Kerala local trade license, 5-star Gem rating
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- Certificates: ISO certification for OEM and bidder
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- Documentation: clear Make/Model/Delivered Specs in BOQ compliance
Terms & Conditions
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Key Term 1: Quantity adjustment up to 25% during contract and currency
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Key Term 2: Local regulatory compliance (GST, Kerala license) and Gem rating
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Key Term 3: OEM authorization and ISO certification required
Important Clauses
Payment Terms
Not explicitly stated; ensure alignment with standard government terms and purchase orders.
Delivery Schedule
Delivery period begins from last date of original delivery order; extended period applies when option quantity is exercised.
Penalties/Liquidated Damages
Not specified; bidders should seek clarity on LD terms in bid response.
Bidder Eligibility
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Registered office in Kerala with GST
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Kerala trade license validity
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3+ years GeM portal activity with verifiable contracts
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ISO certification for OEM and bidder
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
20
OEM Avg. Turnover
20
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Malappuram
Delivery Pincodes
679326
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Laila K | 679326,Glps pathiricode ,code 48319, pathiricode 679326, melattur, malappuram | Malappuram | Kerala | 679326 | 3 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10026531.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Kerala local trade license
OEM authorization letter
ISO certification documents (OEM and bidder)
GeM contract order copies (supporting brand/model/Delivered specs)
Evidence of 3+ years GeM portal activity
Warranty and post-sale service commitments
BOQ compliance detailing make, model number, and actual delivered specifications
Frequently Asked Questions
Key insights about KERALA tender market
How to bid in the laptop tender in Malappuram Kerala 2026
Bidders must register in GeM, provide GST and Kerala license, ISO certificates, OEM authorizations, and 3+ years GeM activity records. Include Make/Model and Delivered Specs in BOQ, along with prior contract copies. Ensure 25% quantity option clauses are reflected in the bid pricing and delivery schedule.
What documents are required for laptop procurement in Kerala GeM
Required documents include GST certificate, Kerala trade license, PAN, OEM authorization, ISO certifications, GeM contract order copies, proof of GeM activity for 3+ years, warranty terms, and supplier post-sales support commitments. All documents must be current and verifiable.
What are the technical specs for entry laptop tender in Malappuram
Specifications specify a general laptop category with model clarity in BOQ; keep Make/Model, warranty term, and post-sales support explicit. Ensure models are currently in production, not end-of-life, and backed by ISO certifications from OEM and bidder.
When is the delivery window for the Kerala laptop contract
Delivery timing ties to the last date of the original delivery order; if the option quantity is exercised, the extended period is calculated as (Increase/Original) × Original period with a minimum 30 days, subject to contract terms.
What are the payment terms for the Kerala laptop procurement
Payment terms are not explicitly stated; bidders should align with standard government purchase terms and PO schedules, ensuring compliance with warranty and delivery milestones and providing necessary invoicing documentation with BOQ-compliant details.
What are the eligibility criteria for GeM-based laptop bids in Kerala
Eligibility requires a Kerala registered office with GST, local trade license, 5-star Gem rating, ISO certifications for OEM and bidder, and evidence of at least 3 years GeM portal activity plus relevant GeM contract orders demonstrating prior supply/installation of similar laptops.
What brands or OEMs are favored in this laptop tender
Preference is given to brands with proven quality and strong market presence, reliable post-sale support, and positive customer feedback; OEM authorization must be current, and the bidder must demonstrate ongoing production and availability of the model quoted.