Rural Engineering Service Department Uttarakhand Event Management Tender Almora 2026 - International Seminar Execution 100-150 Participants
Bid Publish Date
24-Oct-2026, 1:20 pm
Bid End Date
03-Nov-2026, 2:00 pm
EMD
₹2,40,000
Location
Progress
Key Highlights
- • Dedicated toll-free service line required for ongoing support
- • In-state Uttarakhand office must be evidenced with documents
- • EMD amount fixed at ₹240,000
- • Quantity/duration adjustment allowed up to 25%
- • Lump-sum scope adjustments up to 25% with provider consent
- • No BOQ items; emphasis on end-to-end event management capabilities
- • ATC and Corrigendum compliance mandatory for bid acceptance
Tender Overview
Rural Engineering Service Department, Uttarakhand invites bids for event management services covering an international seminar/exhibition with a participant range of 100-150. The procurement location is ALMORA, UTTARAKHAND (PIN 244718). The contract notes an EMD of ₹240,000 and allows quantity/duration adjustments up to 25% via the contract, with a potential scope expansion up to 25% for lumpsum-based services with vendor consent. The opportunity targets professional event organizers capable of end‑to‑end execution, including venue handling, logistics, registration, and onsite management. The absence of BOQ items suggests a broad service scope requiring comprehensive proposal clarity and evidence of operational capacity.
Technical Specifications & Requirements
- No formal technical specifications provided; bidders should detail their ability to manage international seminars, capex/opex needs, and in‑state service presence.
- Required capabilities may include venue coordination, stage/AV setup, registration software, audiovisual engineering, translation/interpretation if applicable, and post‑event reporting.
- Service support must include a dedicated/toll‑free contact line for ongoing assistance, and the bidder should demonstrate an on‑site office in Uttarakhand with evidentiary documents.
- In the absence of explicit standards, emphasize compliance with local regulatory requirements, safety norms, and user experience metrics. Deliverables should align with the event’s scale and international engagement expectations.
Terms, Conditions & Eligibility
- EMD: ₹240,000 due as specified in tender terms.
- Quantity/Duration adjustment: up to 25% increase or decrease at the time of contract issuance and after; lumpsum scope may be adjusted by up to 25% with provider consent.
- Required documents include proof of dedicated service/support channels and a verifiable Uttarakhand office; noncompliance may lead to rejection. Vendors must upload all certificates and respond to ATC/Corrigendum.
- Ensure availability of an in-state service office and demonstrate ability for international seminar execution, including potential AV/IT support and registration management.
Key Specifications
-
Event management service for international seminar in Almora, Uttarakhand
-
Estimated participant range: 100-150
-
EMD: ₹240,000
-
25% quantity/duration flexibility; 25% scope increase with consent
-
Dedicated service support line required
-
In-state Uttarakhand office evidenced by documentary proof
Terms & Conditions
-
EMD of ₹240,000 must be submitted
-
In-state office required with documentary evidence
-
25% quantity/duration adjustment allowed
Important Clauses
Payment Terms
TBD: Not specified in provided data; bidders should seek clarification on milestone-based or lump-sum payment terms.
Delivery Schedule
Delivery/execution timeline not specified; bidders must propose a detailed event timeline including pre-event, event day, and post-event deliverables.
Penalties/Liquidated Damages
No LD details provided; bidders should confirm penalties for non-performance and service level agreements.
Bidder Eligibility
-
Demonstrated experience in managing international seminars/exhibitions
-
Evidence of in-state Uttarakhand office and service capability
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Compliance with EMD requirement ₹240,000 and certificate submissions
Tender Data
Bid Details
Quantity
120
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - International; Seminar; Complete Execution of Activity; 100-150; Service provider premise
Advisory Bank
State Bank of India
Delivery Details
Delivery Locations
1
Delivery Cities
Almora
Delivery Pincodes
263667
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajendra Kumar | 263667,Executive Engineer, Rural Works Department, Near Shiv Gandhinagar, Village & P.O. bhikiyasain, 263667 | Almora | Uttarakhand | 263667 | 120 | - | - |
Authority Records
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Documents 4
GeM-Bidding-10076513.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for similar international seminars
Financial statements (last 2-3 years)
EMD payment proof (₹240000)
Technical bid documents detailing event management capabilities
OEM authorizations or vendor qualifications (if applicable)
Proof of in-state Uttarakhand office location
Compliance certificates as per ATC/Corrigendum
Frequently Asked Questions
Key insights about UTTARAKHAND tender market
How to bid for Almora event management tender in Uttarakhand 2026?
Bidders must submit EMD ₹240,000, GST/PAN, experience certificates, financials, and technical bid detailing end‑to‑end event management capabilities. Provide documentary evidence of an in‑state Uttarakhand office and ensure compliance with ATC/Corrigendum terms. Include proposed timelines, milestones, and support arrangements for an international seminar with 100‑150 participants.
What documents are required for the Uttarakhand seminar procurement bid?
Required documents include **GST registration, PAN card, experience certificates for similar events, financial statements, EMD proof of ₹240,000, technical bid detailing capabilities, OEM authorizations if needed, and evidence of a local Uttarakhand office. Also upload ATC/Corrigendum compliance proofs and service support contact details.
What are the delivery/organization requirements for this Uttarakhand tender?
The tender requires end‑to‑end event management for an international seminar in Almora with 100‑150 attendees. Propose a detailed delivery plan including venue coordination, AV/staging, registration, translation if needed, security, and post‑event reporting. Confirm a dedicated toll‑free support line and local office presence.
What are the payment terms and EMD details for the Almora bid?
Bid documents must include EMD ₹240,000. Payment terms should be clarified in the contract, with milestones outlining pre-event readiness, on-site execution, and post‑event settlement. Ensure the terms align with lump-sum scope acceptance and potential quantity adjustments up to 25% as per contract.
What standards or certifications are required for this Uttarakhand event contract?
The tender emphasizes compliance with ATC/Corrigendum and in-state office presence; while no explicit ISO/ISI standards are stated, bidders should offer quality processes, safety compliance, and robust service support. Where applicable, include certifications for event management and AV services and provide proof of post‑event support.
How can I confirm the 25% adjustment clause for this tender?
Contract terms allow up to 25% adjustment in quantity or duration at issue, with post‑award flexibility also at 25% for lumpsum contracts with mutual consent. Prepare a flexible project plan and pricing that accommodates scope changes without compromising service quality.
What evidence is needed to prove Uttarakhand office presence for bids?
Submit documentary evidence such as a registered office address in Uttarakhand, local contact details, license or registration documents, and a point of contact for on‑site coordination. This supports compliance with the tender's in‑state service availability requirement.
What is the scope of international seminar services expected in this tender?
The scope includes end‑to‑end management for an international seminar in Almora, covering venue logistics, AV/staging, registration management, on‑site support, and post‑event reporting for 100‑150 participants. Propose a comprehensive plan with timelines, risk mitigation, and quality controls.