Border Roads Organisation Oil & Grease Tender Budgam Jammu & Kashmir 2026 IS 13656 IS 7623
Bid Publish Date
01-Sep-2026, 9:44 pm
Bid End Date
15-Sep-2026, 12:00 pm
EMD
₹1,85,000
Location
Progress
Tender Overview
Border Roads Organisation invites bids for the supply of automotive lubricants and related items in Budgam, Jammu & Kashmir. The scope covers a range of products including Internal Combustion Engine Crankcase Oils, Multipurpose Industrial Grease, Antiwear Hydraulic Oil, Gear Lubricants, Antifreeze Coolant, various DEF fluids and OEM lubricants. The estimated value is not disclosed; however, the tender mandates an EMD of ₹185,000. Bids must demonstrate conformity to multiple IS standards and supply packing/marking requirements. The contract allows quantity variation up to 50% of bid quantity and procurement is for goods only. A strong emphasis on documentation, test reports, and OEM authorizations differentiates compliant bids.
- Organization: Border Roads Organisation
- Location: Budgam, Jammu & Kashmir
- Product category: Lubricants and related automotive fluids
- EMD: ₹185,000
- Delivery/variation terms: up to 50% quantity change; supply of goods only
- Compliance: IS standards conformity and on-demand test reports
- Unique aspect: OEM authorizations and extensive test documentation required
Technical Specifications & Requirements
- Product scope includes: Engine Oils (SAE viscosity grades), Multipurpose Industrial Grease (EP), Gear Lubricants, Antiwear Hydraulic Oil, Antifreeze Coolant, and DEF fluids such as AdBlue
- Standards referenced: IS 13656 (Engine Oils), IS 7623 (Grease), IS 11656 (Hydraulic Oils), IS 1118 (EP Gear Oils), IS 5759 (Coolants)
- Compliance: on-demand test reports and conformity certificates; deliver packing and marking as specified
- Packing: defined by packing size and clarified unit for each item
- Documentation: mandatory submission of all relevant test reports and documents at bid or supply time
- Standards: govern via IS standards & certification requirements with manufacturer/international equivalents
- OEM: dedicated OEM authorizations and service/support channel required
Terms, Conditions & Eligibility
- EMD: ₹185,000; payment terms to be per tender rules
- Turnover: bidder and OEM turnover criteria to be demonstrated via audited statements or CA certificates for the last 3 financial years
- Delivery: delivery period aligned with option clause, allowing quantity variation up to 50%; delivery schedule linked to last delivery order date
- Scope: Only supply of Goods; no services embedded
- Documentation: bidders must attach GST, PAN, experience certificates, financial statements, and OEM authorizations; test reports to be furnished on demand
- Support: dedicated toll-free/service support contact required
- Compliance: failure to upload mandatory certificates revokes bid eligibility
Key Specifications
-
IS 13656 - Engine Oils designated category with SAE viscosity grades
-
IS 7623 - Multipurpose Industrial Grease grade and performance
-
IS 11656 - Anti-wear Hydraulic Oil viscosity grade requirements
-
IS 1118 - EP gear oil types and performance
-
IS 5759 - Antifreeze coolant type and specification
-
Packing size and unit for each product
-
Conformity to IS standards with test reports on demand
Terms & Conditions
-
EMD ₹185,000 to accompany bid; payment terms per T&C
-
Quantity variation up to 50% during contract; delivery linked to last order date
-
Evidence of 3-year turnover for bidder and OEM; audited or CA certificates required
Important Clauses
Payment Terms
Payment terms to be as per tender; ensure EMD submission and post-supply payment as defined
Delivery Schedule
Delivery period adjustable with option clause; minimum 30 days for any extended delivery
Penalties/Liquidated Damages
LD provisions will apply for non-compliance with delivery or quality standards per buyer terms
Bidder Eligibility
-
Last 3 years' average annual turnover meeting bid document requirements
-
OEM turnover criteria met by the primary product OEM
-
Dedicated service/support contact must be available
Tender Data
Bid Details
Quantity
20988
Category
Engine Oil 10w-40
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
180
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656 (Q3) , Multipurpose Industrial Grease (V2) Conforming to IS 7623 (Q3) , Antiwear Hydraulic Oil, Extra Heavy Duty Type (V3) Conforming to IS 11656 (Q2) , Gear Lubricants, Multipurpose (?Extreme? Pressure?Gear?Oil?) (V3) Conforming to IS 1118 (Q3) , Antifreeze Coolant (V2) Conforming to IS 5759 (Q3) , Engine Oil 10w-40 , Engine Oil Maxmile ultra V-4 , Hydraulic Oil DTE Exl-32 , Scania 35 oblizue 65 Coolant , Compressor Oil OC 25H , Compressor Oil OC 10H , Hydraulic oil SS-100 , Hyd Oil Tutela Car G1 oblique ATF Dexron , SU-KB 30 oblique HY Lub KB-30 , DEF Tata Genune , DEF Gulf , DEF Maxmile , DEF AUS-32 Adblue , Eco Max DEF , Bharat Benz Genuine DEF AD Blue
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Budgam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Budgam | Budgam | - | - | 420 | 60 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 13
GeM-Bidding-9819138.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
CATALOG-Specification-6
CATALOG Specification
CATALOG-Specification-7
CATALOG Specification
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
15 Items Sign in to view GEM price trends Sign in for GEM prices
Engine Oil 10w-40
Engine Oil 10w-40
Engine Oil Maxmile ultra V-4
Engine Oil Maxmile ultra V-4
Hydraulic Oil DTE Exl-32
Hydraulic Oil DTE Exl-32
Scania 35 oblizue 65 Coolant
Scania 35 oblizue 65 Coolant
Compressor Oil OC 25H
Compressor Oil OC 25H
Compressor Oil OC 10H
Compressor Oil OC 10H
Hydraulic oil SS-100
Hydraulic oil SS-100
Hyd Oil Tutela Car G1 oblique ATF Dexron
Hyd Oil Tutela Car G1 oblique ATF Dexron
SU-KB 30 oblique HY Lub KB-30
SU-KB 30 oblique HY Lub KB-30
DEF Tata Genune
DEF Tata Genune
DEF Gulf
DEF Gulf
DEF Maxmile
DEF Maxmile
DEF AUS-32 Adblue
DEF AUS-32 Adblue
Eco Max DEF
Eco Max DEF
Bharat Benz Genuine DEF AD Blue
Bharat Benz Genuine DEF AD Blue
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Engine Oil 10w-40 | Engine Oil 10w-40 | 420 | ltrs | [email protected] | 60 | |
| 2 | Engine Oil Maxmile ultra V-4 | Engine Oil Maxmile ultra V-4 | 200 | ltrs | [email protected] | 60 | |
| 3 | Hydraulic Oil DTE Exl-32 | Hydraulic Oil DTE Exl-32 | 420 | ltrs | [email protected] | 60 | |
| 4 | Scania 35 oblizue 65 Coolant | Scania 35 oblizue 65 Coolant | 420 | ltrs | [email protected] | 60 | |
| 5 | Compressor Oil OC 25H | Compressor Oil OC 25H | 200 | ltrs | [email protected] | 60 | |
| 6 | Compressor Oil OC 10H | Compressor Oil OC 10H | 200 | ltrs | [email protected] | 60 | |
| 7 | Hydraulic oil SS-100 | Hydraulic oil SS-100 | 210 | ltrs | [email protected] | 60 | |
| 8 | Hyd Oil Tutela Car G1 oblique ATF Dexron | Hyd Oil Tutela Car G1 oblique ATF Dexron | 210 | ltrs | [email protected] | 60 | |
| 9 | SU-KB 30 oblique HY Lub KB-30 | SU-KB 30 oblique HY Lub KB-30 | 1,260 | ltrs | [email protected] | 60 | |
| 10 | DEF Tata Genune | DEF Tata Genune | 2,800 | ltrs | [email protected] | 60 | |
| 11 | DEF Gulf | DEF Gulf | 2,500 | ltrs | [email protected] | 60 | |
| 12 | DEF Maxmile | DEF Maxmile | 1,400 | ltrs | [email protected] | 60 | |
| 13 | DEF AUS-32 Adblue | DEF AUS-32 Adblue | 1,100 | ltrs | [email protected] | 60 | |
| 14 | Eco Max DEF | Eco Max DEF | 100 | ltrs | [email protected] | 60 | |
| 15 | Bharat Benz Genuine DEF AD Blue | Bharat Benz Genuine DEF AD Blue | 100 | ltrs | [email protected] | 60 |
Categories
20
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Required Documents
GST certificate
PAN card
Experience certificates
Audited financial statements or CA certificate showing turnover
EMD submission document (₹185,000)
Technical bid documents demonstrating conformity to IS 13656, IS 7623, IS 11656, IS 1118, IS 5759
OEM authorizations or dealership certificates
On-demand test reports/certificates proving conformity
Technical Specifications
7 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Type of Internal combustion engine lubricating oils | Petrol Engine Oil |
| Generic | Designated Category / International Equivalent for Engine Oils as per clause 3.1 of IS 13656 | EPL 7 / API SN |
| Generic | Engine Oil Viscosity Classification (SAE Viscosity Grade) | SAE 5W-40 |
| Generic | Pack Size (In Liters) | Open Supply (In Liters) |
| Generic | Unit | Liters |
| Generic | Requirements | As per Clause 4 of IS 13656 |
| Certification and Testing | Conformity to Indian Standard | As per IS 13656 |
| Certification and Testing | Agreed to furnish all the test reports and certificates to buyer/consignee on demand to prove conformity to specifications | Yes |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for lubricants tender in Budgam Jammu & Kashmir 2026?
Submit bid with EMD ₹185,000, attach GST, PAN, turnover certificates for last 3 years, OEM authorizations, and IS conformity test reports. Ensure IS 13656, IS 7623, IS 11656, IS 1118, IS 5759 compliance and packing details. Follow the option clause on quantity changes and provide on-demand certificates.
What documents are required for Border Roads Organisation lubricant tender in JK?
Provide GST certificate, PAN, audited financials or CA certificate, experience certificates, EMD document of ₹185,000, OEM authorization, and technical bid with IS conformity test reports. Ensure service support contact and complete documentation for on-demand verification.
What standards must be met for engine oils in this tender in Budgam?
Engine oils must meet IS 13656 designation with appropriate SAE viscosity grade. Provide conformity certificates and on-demand test reports proving IS standard compliance. Include packing size and unit as specified for each oil category.
When is delivery and quantity variation allowed for the BR0 tender in JK?
The contract allows up to 50% variation in quantity during procurement and extended delivery; delivery period starts after the last delivery order date. Minimum extension time calculation applies with a 30-day floor.
What is the EMD amount and how is it submitted for BR0 lubricant tender?
The EMD is ₹185,000. Submit via the prescribed online portal or bank demand draft as per tender rules. EMD must accompany the bid; non-submission leads to rejection.
What OEM documentation is required for bidder eligibility in this JK tender?
Provide OEM authorization or dealership certificates proving OEM linkage for the offered lubricants. OEM turnover may be required for bunch bids; ensure the primary product OEM meets turnover thresholds.
What are the essential packing and labeling requirements for bid items?
Packing size and marking must be specified for each product; ensure accurate labeling, quantity per pack, and compliance with IS-related packaging guidelines, with documents ready for on-demand verification.
How to demonstrate 3-year turnover for bidder and OEM in this tender?
Upload audited Balance Sheets for the last three financial years or CA/Cost Accountant certificate indicating turnover. If the bidder is <3 years old, use completed years post-incorporation for turnover calculation.