Central Coalfields Limited Musical Instruments Tender 2026 India - 26 Item Oracle Kit Including Bagpipe Sets and Ceremonial Gear ISO Standards
Progress
Quantity
409
Category
Bagpipe Complete Set with Box
Bid Type
Two Packet Bid
Categories
31
Tender Overview
Central Coalfields Limited invites bids for a comprehensive bundle of musical instruments and ceremonial gear, including Side Drums, Tenor Drums, Bass Drums, Bagpipe sets, practice chanters and ribbons, ceremonial attire, and logo-bearing banners. Estimated value around ₹4,99,999.00 with a broad 26-item BOQ, targeting qualified suppliers of musical instruments and related accessories. Location/venue not specified; Scope centers on supply of goods, with pre/post inspection at designated site by HOD(CSR) or authorized representative. The tender emphasizes dealership-like acceptance of general gear and requires Manufacturer Authorization for OEMs and data-sheet alignment with technical parameters. A notable clause allows quantity variation up to ±25% during contract execution, influencing delivery planning and pricing. GST implications are bidder-driven; data sheets and GST compliance are mandatory for bid validation.
Technical Specifications & Requirements
- Product categories include: Side Drum 14 inch, Tenor Drum 18 inch, Bass Drum 26 inch, ceremonial leader and practice sticks, bagpipe set with box, bagpipe reeds generic plastic, practice chanter and reed plastic, drum stands, designer apparel (coat with zari, waist belt, zari dress cords), ceremonial sashes, shawls, banners with logo, bagpipe covers and ribbons, and related accessories**.
- Data Sheet upload is mandatory; data sheet must match offered specifications to avoid rejection; OEM authorization required for distributors; GSTIN and PAN must be correct and GST handling is bidder’s responsibility. No explicit model numbers or ISI/ISO references are listed.
- Inspection: Post-receipt inspection at the consignee site by HOD(CSR) or authorized representative; pre-dispatch inspection not mandated. Data alignment and brand requirements are critical for acceptance.
Terms & Eligibility
- EMD: not explicitly stated; bid scope is “Only supply of Goods” with data-sheet alignment mandatory.
- Documents required: PAN Card, GSTIN, Cancelled cheque, EFT mandate; data sheet; Manufacturer Authorization if applicable; GST-invoice details aligned to consignee.
- Delivery terms: option clause allows ±25% quantity variation; delivery period adjustments tied to original delivery timeline with minimum 30 days extension; extended periods depend on quantity changes.
- Payment terms: GST applicability to be borne by bidder; GST reimbursement as per actuals or applicable rates (whichever is lower) with cap at quoted GST rate; invoice to be raised in consignee name with their GSTIN.
- Inspection: post-receipt inspection by the designated authority; pre-dispatch inspection available only if ATC specifies.
- Brand/dealership clause: general dealership certificate for musical instruments may substitute item-specific specs in ATC.
- Data integrity risk: mismatch between data sheet and offered product parameters may lead to bid rejection.
Key Specifications
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- Product categories: Side Drum 14 inch, Tenor Drum 18 inch, Bass Drum 26 inch, ceremonial leader sticks, practice sticks, bagpipe set with box, bagpipe reeds (Plastic), practice chanter, practice chanter reed (Plastic), Bass Drum Stand, designer apparel and accessories (Zari decorations, belts, anklets, beret caps, shawls), banners with logo, bagpipe covers, ribbons, and related ceremonial items.
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- Data Sheet: must be uploaded; data sheet must align with offered specifications; mismatches risk rejection.
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- OEM/Manufacturer Authorization: required for Authorized Distributors; provide name, designation, address, email, phone.
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- Delivery terms: option clause allows ±25% quantity change; delivery period adjustments computed as (increased quantity / original quantity) × original delivery period with min 30 days.
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- Payment: GST handling is bidder's responsibility; GST reimbursement as per actuals or applicable rates, whichever is lower; invoice in consignee name with GSTIN.
Terms & Conditions
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Key Term 1: Quantity variation up to ±25% during contract execution.
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Key Term 2: Data Sheet alignment with offered products is mandatory for bid validation.
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Key Term 3: GST compliance and consignee GSTIN required for invoicing and payment.
Important Clauses
Payment Terms
GST burden on bidder; reimbursement as per actuals or applicable rates (whichever is lower); invoice raised in consignee name with their GSTIN.
Delivery Schedule
Option to increase quantity up to 25% during contract; extended delivery time calculated by (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated; penalties may apply as per option clause and delivery delays, per ATC.
Bidder Eligibility
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Supplier must provide PAN and GSTIN.
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Authorized distributor must submit Manufacturer Authorization/OEM endorsement.
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Data Sheet must match offered products; post-acceptance inspection may be conducted.
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Side Drum 14 inch , Tenor Drum 18 inch , Bass Drum 26 inch , Ceremonial Leader Stick , Practice Leader Stick , Practice Side Drum Stick , Bagpipe Complete Set with Box , Bagpipe Reeds English Plastic , Practice Chanter , Practice Chanter Reed Plastic , Bass Drum Stand , Coat with Zari Decoration , Pant or Skirt Designer , Zari Dress Cord , Zari Appulet with Button , Kamarband , Waist Leather Belt , Anklet , Beret Cap , Shawl , Banner with Logo , Shawl Brooch , Bagpipe Cover , Bagpipe Ribbon , Zari Belt , Ceremonial Sash
Authority Records
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Documents 5
GeM-Bidding-8828594.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
26 Items Sign in to view GEM price trends Sign in for GEM prices
Side Drum 14 inch
Side drum, diameter 14 inch, lightweight shell, fitted with hightension drumheads, adjustable snare wires, metal rims, complete with carrying sling and tuning key.
Tenor Drum 18 inch
Tenor drum, 18inch diameter, wooden shell, reinforced rims, soft mallets included, highquality tension rods for tuning stability.
Bass Drum 26 inch
Large bass drum, diameter 26 inch, deep shell, heavyduty rims, includes drum strap and mallets suitable for parade bands.
Ceremonial Leader Stick
Ceremonial maceleader stick, metal shaft with decorative head, suitable for parade commands, polished finish.
Practice Leader Stick
Lightweight practice version of leader stick, wooden or fiber material, designed for training and rehearsals.
Practice Side Drum Stick
Pair of wooden drumsticks, standard size, balanced weight, suitable for side drum training practice.
Bagpipe Complete Set with Box
Full Highland bagpipe set, includes drones, chanter, blowpipe, synthetic or traditional bag, reeds installed, tuning cords, and protective carrying box.
Bagpipe Reeds English Plastic
Plastic Englishstyle drone or chanter reeds, moistureresistant, compatible with standard bagpipe sets.
Practice Chanter
Practice chanter for bagpipe learners, durable plastic or wood, fitted reed, engraved finger holes, suitable for beginners and intermediate players.
Practice Chanter Reed Plastic
Plastic practice chanter reeds, stable pitch, durable, compatible with standard practice chanters.
Bass Drum Stand
Adjustable metal stand for bass drum, stable tripod base, height adjustment system, rubber grips for drum protection.
Coat with Zari Decoration
Full ceremonial coat with gold or silver zari embroidery, reinforced stitching, lined interior, shoulder flaps, and uniformgrade buttons.
Pant or Skirt Designer
Uniform pant or skirt, tailored fit, matching fabric to ceremonial coat, with proper lining and reinforced seams.
Zari Dress Cord
Decorative ceremonial cord made with braided metallic zari thread, with tassels suitable for uniform adornment.
Zari Appulet with Button
Shoulder appulet made with zari embroidery, complete with mounting button, paradegrade design.
Kamarband
Traditional waist sash kamarband, woven or fabricbased, adjustable size, suitable for ceremonial wear.
Waist Leather Belt
Heavyduty genuine or synthetic leather belt, polished brass or silver buckle, standard uniform size.
Anklet
Traditional ceremonial anklet, metallic or fabricbased, polished finish, rustresistant.
Beret Cap
Uniform beret made of wool or synthetic fabric, reinforced rim, badge holder, colour as per unit specification.
Shawl
Ceremonial shawl, woven fabric, decorative border, colourfast and wrinkleresistant.
Banner with Logo
Ceremonial banner, embroidered or printed logo, mounted cloth, hemmed edges, suitable for parade display.
Shawl Brooch
Metallic brooch for shawl fastening, polished finish, corrosionresistant clasp.
Bagpipe Cover
Protective cloth cover for bagpipe, velvet or felt material, embroidered edging, elastic grip.
Bagpipe Ribbon
Decorative ribbon for bagpipe drones, durable colourfast fabric, dualtone or singletone design.
Zari Belt
Ceremonial belt with zari embroidery, adjustable fastening, reinforced edges.
Ceremonial Sash
Full length ceremonial sash with zari or coloured embroidery, finished ends, uniformgrade material.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Side Drum 14 inch | Side drum, diameter 14 inch, lightweight shell, fitted with hightension drumheads, adjustable snare wires, metal rims, complete with carrying sling and tuning key. | 8 | pieces | kundan21nov | 30 | |
| 2 | Tenor Drum 18 inch | Tenor drum, 18inch diameter, wooden shell, reinforced rims, soft mallets included, highquality tension rods for tuning stability. | 3 | pieces | kundan21nov | 30 | |
| 3 | Bass Drum 26 inch | Large bass drum, diameter 26 inch, deep shell, heavyduty rims, includes drum strap and mallets suitable for parade bands. | 1 | pieces | kundan21nov | 30 | |
| 4 | Ceremonial Leader Stick | Ceremonial maceleader stick, metal shaft with decorative head, suitable for parade commands, polished finish. | 1 | pieces | kundan21nov | 30 | |
| 5 | Practice Leader Stick | Lightweight practice version of leader stick, wooden or fiber material, designed for training and rehearsals. | 1 | pieces | kundan21nov | 30 | |
| 6 | Practice Side Drum Stick | Pair of wooden drumsticks, standard size, balanced weight, suitable for side drum training practice. | 15 | pieces | kundan21nov | 30 | |
| 7 | Bagpipe Complete Set with Box | Full Highland bagpipe set, includes drones, chanter, blowpipe, synthetic or traditional bag, reeds installed, tuning cords, and protective carrying box. | 16 | pieces | kundan21nov | 30 | |
| 8 | Bagpipe Reeds English Plastic | Plastic Englishstyle drone or chanter reeds, moistureresistant, compatible with standard bagpipe sets. | 17 | pieces | kundan21nov | 30 | |
| 9 | Practice Chanter | Practice chanter for bagpipe learners, durable plastic or wood, fitted reed, engraved finger holes, suitable for beginners and intermediate players. | 17 | pieces | kundan21nov | 30 | |
| 10 | Practice Chanter Reed Plastic | Plastic practice chanter reeds, stable pitch, durable, compatible with standard practice chanters. | 17 | pieces | kundan21nov | 30 | |
| 11 | Bass Drum Stand | Adjustable metal stand for bass drum, stable tripod base, height adjustment system, rubber grips for drum protection. | 1 | pieces | kundan21nov | 30 | |
| 12 | Coat with Zari Decoration | Full ceremonial coat with gold or silver zari embroidery, reinforced stitching, lined interior, shoulder flaps, and uniformgrade buttons. | 29 | pieces | kundan21nov | 30 | |
| 13 | Pant or Skirt Designer | Uniform pant or skirt, tailored fit, matching fabric to ceremonial coat, with proper lining and reinforced seams. | 29 | pieces | kundan21nov | 30 | |
| 14 | Zari Dress Cord | Decorative ceremonial cord made with braided metallic zari thread, with tassels suitable for uniform adornment. | 29 | pieces | kundan21nov | 30 | |
| 15 | Zari Appulet with Button | Shoulder appulet made with zari embroidery, complete with mounting button, paradegrade design. | 29 | pieces | kundan21nov | 30 | |
| 16 | Kamarband | Traditional waist sash kamarband, woven or fabricbased, adjustable size, suitable for ceremonial wear. | 28 | set | kundan21nov | 30 | |
| 17 | Waist Leather Belt | Heavyduty genuine or synthetic leather belt, polished brass or silver buckle, standard uniform size. | 28 | pieces | kundan21nov | 30 | |
| 18 | Anklet | Traditional ceremonial anklet, metallic or fabricbased, polished finish, rustresistant. | 29 | pieces | kundan21nov | 30 | |
| 19 | Beret Cap | Uniform beret made of wool or synthetic fabric, reinforced rim, badge holder, colour as per unit specification. | 29 | pieces | kundan21nov | 30 | |
| 20 | Shawl | Ceremonial shawl, woven fabric, decorative border, colourfast and wrinkleresistant. | 16 | pieces | kundan21nov | 30 | |
| 21 | Banner with Logo | Ceremonial banner, embroidered or printed logo, mounted cloth, hemmed edges, suitable for parade display. | 16 | pieces | kundan21nov | 30 | |
| 22 | Shawl Brooch | Metallic brooch for shawl fastening, polished finish, corrosionresistant clasp. | 16 | pieces | kundan21nov | 30 | |
| 23 | Bagpipe Cover | Protective cloth cover for bagpipe, velvet or felt material, embroidered edging, elastic grip. | 16 | pieces | kundan21nov | 30 | |
| 24 | Bagpipe Ribbon | Decorative ribbon for bagpipe drones, durable colourfast fabric, dualtone or singletone design. | 16 | pieces | kundan21nov | 30 | |
| 25 | Zari Belt | Ceremonial belt with zari embroidery, adjustable fastening, reinforced edges. | 1 | pieces | kundan21nov | 30 | |
| 26 | Ceremonial Sash | Full length ceremonial sash with zari or coloured embroidery, finished ends, uniformgrade material. | 1 | pieces | kundan21nov | 30 |
Required Documents
- PAN Card copy
- GSTIN copy
- Cancelled Cheque
- EFT Mandate certified by Bank
- Data Sheet of offered product(s)
- Manufacturer Authorization/OEM endorsement for distributors
- GST-compliant invoice details to be provided to consignee
- Any additional documents specified in the ATC or terms
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ABID TRADERS Under PMA | - | 29-01-2026 10:51:37 | |
| 2 | R D BROTHERS MUSICAL & CO Under PMA | - | 29-01-2026 11:05:01 | |
| 3 | SUSHANT ENTERPRISES Under PMA | - | 29-01-2026 12:59:08 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ABID TRADERS Under PMA | Item Categories : Side Drum 14 inch,Tenor Drum 18 inch,Bass Drum 26 inch,Ceremonial Leader Stick,Practice Leader Stic | |
| L2 | R D BROTHERS MUSICAL & CO (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Side Drum 14 inch,Tenor Drum 18 inch,Bass Drum 26 inch,Ceremonial Leader Stick,Practice Leader Stic | |
| L3 | SUSHANT ENTERPRISES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Side Drum 14 inch,Tenor Drum 18 inch,Bass Drum 26 inch,Ceremonial Leader Stick,Practice Leader Stic |
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for Central Coalfields musical instruments tender in 2026?
Bidders should submit PAN, GSTIN, cancelled cheque, EFT mandate, data sheets, and OEM authorization where applicable. Ensure the data sheet precisely matches offered products, and provide consignee GSTIN on the invoice. The tender allows ±25% quantity variation; plan delivery accordingly and ensure data compliance to avoid rejection.
What documents are required for the musical instruments bid in India 2026?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, product data sheets, OEM authorization for distributors, and GST-compliant invoicing details. Ensure post-acceptance inspection readiness and that the dealership certificate matches the ATC if used in place of item-specific specs.
What are the technical specifications for drums and bagpipes in this tender?
The scope includes Side Drum 14 inch, Tenor Drum 18 inch, Bass Drum 26 inch, bagpipe set with box, plastic reeds, practice chanter/reed, and related accessories. Data sheets must confirm sizes, material quality, and compatibility with ceremonial uses; no explicit ISO/IS standards listed in data.
What is the delivery timeline and option clause for this supply contract?
Delivery terms include an option to increase quantity up to ±25% of bid quantity. Additional delivery time equals (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days extension, subject to original terms and extended delivery period constraints.
How is GST handled for invoices under this tender in India?
GST is the bidder’s responsibility; reimbursement will follow actuals or applicable rates, whichever is lower, capped at the quoted GST percentage. Invoices must be raised in the consignee’s name with the consignee GSTIN; ensure correct GSTIN alignment before submission.
What inspections are conducted before acceptance of stores in this tender?
Post-receipt inspection is conducted at the consignee site by HOD(CSR) or an authorized representative. Pre-dispatch inspection is not mandatory per ATC unless specifically selected; ensure documentation and data-sheet alignment to pass post-delivery checks.
What is required for Manufacturer Authorization in this bid?
If bidding as an authorized distributor, provide OEM authorization details including name, designation, address, email, and phone. This ensures compliance with supplier qualifications and enables acceptance of brand-specific musical instruments and accessories.
What are the key eligibility criteria for this Central Coalfields tender?
Eligibility includes valid PAN and GSTIN, ability to provide OEM authorization if applicable, data-sheet alignment with offered goods, and readiness for post-receipt inspection. Suppliers must comply with the option quantity clause and ensure GST invoicing to consignee.
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Documents 5
GeM-Bidding-8828594.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS