Indian Army Shimla Procurement Tender for Sports & Office Supplies 2026 - 25% Quantity Flexibility Delivery Terms

Tender Overview

The procurement is issued by the Indian Army for a broad set of items to be supplied to Shimla, Himachal Pradesh (171001). The scope references 15 items across sports equipment, furnishings, and everyday goods, with an emphasis on vendor registration readiness and vendor code creation. Bidders should prepare for potential quantity fluctuations up to 25% of the bid and final contract quantities, at contracted rates. The clause signals requirement for standard documentary compliance and seamless bid execution under the buyer's option framework. This tender emphasizes robust administration and timely delivery, with a focus on national security logistics readiness.

Technical Specifications & Requirements

• No itemized technical specs are published in the BOQ; 15 items exist but concrete quantities, units, or SKUs are not disclosed.
• The buyer specifies an option-to-order clause allowing ±25% quantity variation and a delivery window tied to the original delivery order, with minimum extension calculation of 30 days.
• Administrative prerequisites include a vendor code creation process and mandatory documentation: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank. These imply a focus on financial due diligence and electronic payment readiness.
• The absence of product standards suggests bidders should anticipate alignment with internal Army procurement standards upon award.

Terms & Eligibility

• EMD/ security deposit not explicitly stated; bidders must comply with option-based delivery terms and supply at contracted rates.
• Documentation to accompany bids includes PAN, GSTIN, Cancelled Cheque, and an EFT Mandate; bidders should ensure these documents are current and bank-certified.
• The tender places emphasis on vendor code creation, with formal submission of the specified documents to participate.
• No dates, location changes, or warranty terms are provided; bidders should seek clarification on delivery schedules and post-award support.