Metro Railway Kolkata Multifunction Printer Tender Kolkata West Bengal 2026 ISI/OEM Requirements
Metro Railway Kolkata
KOLKATA, WEST BENGAL
Posted:
2 April 2026
Closed:
7 April 2026
GEM
GEM
Hindustan Petroleum Corporation Ltd MFP Printers Tender Gujarat/Chennai - IS0 24734 Speed & Duplex, 2026
Bid Publish Date
02-Jun-2026, 10:23 am
Bid End Date
12-Jun-2026, 11:00 am
Location
EAST GODAVARI , ANDHRA PRADESH
Progress
Issue02-Jun-2026, 10:23 am
AwardPending
Quantity
2
Bid Type
Two Packet Bid
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for A4 and Legal Size Multifunction Printer (MFP) units. The procurement covers printers with auto duplexing, scanning and copying functionality, plus on-site warranty and potential extended warranty. The 24734-based speed metrics apply to both monochrome and color outputs, for laser/LED and inkjet models. Bidders should note the online EMD via RTGS details and the requirement to upload an Annexure 1 in ATC. Location details are not listed, but the scope targets HPCL procurement for office imaging equipment. This tender emphasizes exact compliance with ATC specifications and non-liquidation status for bidders. The award scope includes a detailed terms and payment path through bank transfers, with attachments to prove EMD payment, and the necessity to confirm bid reference and entity name in transfers.
Technical Specifications & Requirements
- Product category: A4 and Legal Size Multifunction Printer (MFP)
- Printing technology: Laser/LED or Inkjet as applicable
- Printing speeds: Minimum per ISO/IEC 24734 for A4 Monochrome (PPM) and Colour (PPM/IPM) by device type
- Duplexing & Copying: Auto duplex printing/copying (2-sided)
- Document handling: Original document feeder type; number of main paper trays
- Connectivity: Required network/USB connectivity; remote management suitability
- Warranty: On-site warranty in years; extended warranty details requested
- ATC & Annexure: Final specs per ATC; Annexure 1 compliance mandatory
- Delivery/Installation: Not explicitly specified; ensure compatibility with HPCL IT/env requirements
- EMD/PBG: EMD via RTGS/internet banking to HPCL; proof of payment required
Terms, Conditions & Eligibility
- EMD/Payment: EMD payment via RTGS online to SBIN account; provide proof and bid reference in transfer details
- Financial Standing: Bidders must not be in liquidation or bankruptcy; upload undertaking
- ATC Compliance: Must fill Annexure 1; non-submission may cause disqualification
- Documentation: GST, PAN, experience certificates, financial statements, technical bid, OEM authorizations as applicable
- Warranty: On-site warranty and optional extended warranty terms to be defined
- Delivery/Payment Terms: Delivery schedule and payment terms aligned with HPCL ANS; exact timelines to be confirmed in contract
- Other Clauses: All terms in ATC document are final; adherence mandatory
Key Specifications
-
Minimum print speed per ISO/IEC 24734 for A4 size monochrome (PPM) with laser/LED MFP
-
Minimum print speed per ISO/IEC 24734 for A4 size colour (PPM/IPM) with inkjet MFP
-
Auto duplexing printing/copying (2-sided) capability
-
Original document feeder type for scanning/copying
-
Number of main paper trays and connectivity options
-
On-site warranty years and any extended warranty terms
Terms & Conditions
-
Key EMD submission via RTGS online to HPCL bank account with bid reference
-
ATC compliance requires Annexure 1 to be uploaded, or bidder disqualification
-
On-site warranty and optional extended warranty terms must be stated
-
GST, PAN, experience, financial statements, and OEM authorizations required
-
Final specifications are per ATC document; no deviation accepted
Important Clauses
Payment Terms
EMD via RTGS/internet banking to HPCL; proof of payment and bid reference must be uploaded
Delivery Schedule
Delivery timeline to be defined in contract; ensure compliance with HPCL ICT/environmental prerequisites
Penalties/Liquidated Damages
Penalties/LD details to be defined in ATC; final terms per contract
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Provide undertaking confirming financial stability
-
Meet OEM/authorized dealer requirements and Annexure 1 compliance
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Authority Records
MINISTRY OF PETROLEUM AND NATURAL GAS
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Documents 4
GeM-Bidding-9404049.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Inkjet, Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | Yes, No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable, 1 to 4, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable, 1 to 4, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | No, Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
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Required Documents
1
GST certificate
2
PAN card
3
Experience certificates (similar MFP procurement projects)
4
Financial statements (last 3 years)
5
EMD submission proof (RTGS/online transfer receipt)
6
Technical bid documents
7
OEM authorization / dealership certificate
8
Annexure 1 filled and uploaded
9
Upload proof of EMD transfer with bid reference
10
Company profile and client references
Frequently Asked Questions
How to bid for HPCL MFP printers tender in 2026?
Bidders must complete ATC Annexure 1, submit GST, PAN, experiences, financials, and OEM authorizations. EMD via RTGS to HPCL SBIN account with bid reference; upload payment proof. Ensure IS 24734 speed compliance, auto duplex, and on-site warranty terms are met.
What documents are required for HPCL MFP procurement 2026?
Required documents include GST certificate, PAN, last 3 years financial statements, experience certificates for similar MFP projects, OEM authorization, technical bid, Annexure 1, and EMD transfer proof. Upload all as part of the bid submission.
What printing speeds are specified for MFPs in this tender?
Speeds must meet ISO/IEC 24734: A4 monochrome (PPM) for laser/LED and A4 colour (PPM/IPM) for inkjet. Exact speed thresholds are defined in ATC; ensure chosen model meets or exceeds these metrics.
What are the warranty requirements for HPCL MFPs tender 2026?
On-site warranty is required; extended warranty terms should be specified in the bid. Confirm duration in the proposal and ensure service coverage aligns with HPCL IT infrastructure and maintenance expectations.
How is EMD payment to be made for HPCL procurement?
EMD can be paid via RTGS/internet banking to Hindustan Petroleum Corporation Ltd, SBIN 10404415390, IFSC SBIN0009930. Upload scanned proof with bid and clearly reference the bid number and entity name in transaction details.
What is required in Annexure 1 for the HPCL ATC?
Annexure 1 must be completed and uploaded as part of the bid. The ATC document contains final specifications; non-submission may lead to disqualification during evaluation.
Which printing technologies qualify under the HPCL MFP tender 2026?
Qualifying technologies include laser/LED for monochrome and inkjet for colour MFPs, with auto duplexing and document feeder capabilities. Ensure device type aligns with HPCL’s specified category and speeds per ISO 24734.
What is the geographic scope for HPCL MFP procurement in 2026?
The tender is part of HPCL procurement but location details are not provided in the public data. Bidders should confirm site visits and installation requirements with HPCL purchaser and include local service capabilities in the bid.
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Documents 4
GeM-Bidding-9404049.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS