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GEM

Indian Army Department Of Military Affairs Tender for Awls Brad, Fin Matt, Ply WWR-AB, Awls Blade, Wood WWR-AB and Paper Tissue 2025

Bid Publish Date

04-Nov-2025, 12:49 pm

Bid End Date

14-Nov-2025, 1:00 pm

EMD

₹45,060

Location

UDHAMPUR , JAMMU AND KASHMIR

Progress

RA
Issue04-Nov-2025, 12:49 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

533

Category

Ply WWR-AB

Bid Type

Two Packet Bid

Key Highlights

  • • Organisation: Indian Army (Department Of Military Affairs)
  • • EMD: ₹45,060
  • • Vendor registration with Defence Org / ORD DEPOT mandatory
  • • OEM authorization required for distributors
  • • Non-disclosure agreement mandatory
  • • Option clause allows ±50% quantity and staged delivery
  • • GST considerations with reimbursement limited to actuals or quoted rate
  • • Delivery extensions tied to original delivery period with minimum 30 days

Categories 13

CASHEW NUT WOODEN PRODUCT AWLS WOODEN FURNITURE WOOD SUPPLY PLY WOOD FORESTRY PRODUCTS COMPRESSED BOARD FIRE BREATHING APPARATUS PLYWOOD BLADE WOODEN BOARD WOODEN PLANK

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Product/Service: procurement across multiple categories including Awls Brad, Fin Matt, Ply WWR-AB, Awls Blade, Wood WWR-AB 7, Paper Tissue. EMD: ₹45,060. BOQ items: 6 total, with item details marked as N/A in the provided data. Location: not specified in the tender snippet, indicating a nationwide or unspecified government deployment. Key differentiator: mandatory vendor registration with DEFENCE ORG / ORD DEPOT and OEM authorization if submitting via authorized distributors. Unique terms include a 50% quantity option and extended delivery logic tied to original delivery periods.

Technical Specifications & Requirements

  • EMD amount: ₹45,060 (paid to qualify bid).
  • Vendor registration: must be registered/empanelled/enlisted with Defence Organization or ORD DEPOT as of bid opening.
  • Manufacturer Authorization: OEM/Original Service Provider authorization required when bidding via distributors.
  • NDA compliance: Bidder must upload a Non-Disclosure Declaration on bid head with formal undertaking.
  • Option Clause: Purchaser may increase/decrease quantity up to 50% of bid quantity at contract award, or during currency; delivery time adjusts proportionally with a minimum of 30 days.
  • Delivery/Extension logic: If extended, additional time equals (increased quantity ÷ original quantity) × original delivery period, subject to minimum 30 days.
  • GST advisory: Bidders must assess applicable GST; reimbursement as actuals or as per rates, with a cap at quoted GST percentage.
  • Docs for vendor code creation: PAN, GSTIN, cancelled cheque, EFT mandate (certified by bank).
  • Disclosures: NDA and anti-liability for contract disclosure to third parties.

Terms, Conditions & Eligibility

  • Registration with Defence/ORD DEPOT is mandatory before bid opening; non-registered bidders are advised to complete enrollment prior to bid opening.
  • EMD: ₹45,060; provide security as per tender norms.
  • Documents to submit with bid: PAN, GSTIN, cancelled cheque, EFT mandate; Manufacturer Authorization if submitting via distributor.
  • NDA: upload on bidder letterhead declaring non-disclosure of contract details.
  • Option clause compliance: accept up to 50% quantity variation and corresponding delivery adjustments; ensure capacity planning aligns with extended schedules.
  • GST handling: bid quoting must consider GST and potential reimbursement limits; suppliers should verify their own GST positions.
  • DEFENCE registration: only registered/empanelled suppliers with the defence org/ORD DEPOT on bid opening date are eligible.

Key Specifications

  • Product categories include Awls Brad, Fin Matt, Ply WWR-AB, Awls Blade, Wood WWR-AB 7, Paper Tissue

  • EMD amount stated as ₹45,060

  • BoQ items exist but detailed quantities and specs are not provided

  • Mandatory OEM authorization when using Authorized Distributor channel

  • Option clause permits up to 50% change in quantity at contract award

  • Delivery schedule adjusts proportionally with a 30-day minimum extension

  • GST guidance indicates bidder bears initial GST determination; reimbursement as actuals or capped rate

Terms & Conditions

  • Registration with Defence Org / ORD DEPOT is required by bid opening

  • EMD amount is ₹45,060 and must be submitted with bid

  • OEM authorization must accompany bids using distributors

  • NDA must be uploaded on bidder letterhead

  • Option clause allows 50% quantity variation during/after contract

Important Clauses

Payment Terms

GST reimbursed as actuals or at the quoted percentage; bidder bears GST inquiry upfront

Delivery Schedule

Delivery period starts after original order; extended time calculated per formula with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in the provided data; penalties to be as per standard Defence tender norms

Bidder Eligibility

  • Registered/empanelled with Defence Org / ORD DEPOT on bid opening date

  • Not in liquidation or court receivership

  • Manufacturer authorization available for OEMs or service providers

Documents 5

GeM-Bidding-8546656.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Posted: 24 April 2025
Closed: 15 May 2025
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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Awls Brad F1 5120-000162 AWLS BRAD 5.0 MM 9 nos lpjco@tusker 45
2 Fin Matt H1(A) 8010-000579 PAINT RFU FIN MATT AIR DRYING BR/SPR WHI 27 ltr lpjco@tusker 45
3 Ply WWR-AB H3 5530-000244 PLYWOOD FOR GENERAL PURPOSE WWR-AB 7 PLY 198 nos lpjco@tusker 45
4 Awls Blade F1 5120-000894 AWLS BLADE HARNESS 50.0 MM (DIAMOND SHEP 22 nos lpjco@tusker 45
5 Wood WWR-AB 7 H3 5530-400052 PLYWOOD GENERAL PURPOSE WWR-AB-7 PLY 180 192 nos lpjco@tusker 45
6 Paper Tissue H4 8135-000094 PAPER WRAPPING TISSUE 500 MM X 750 MM 85 nos lpjco@tusker 45

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate copy certified by bank

5

Manufacturer Authorization / OEM authorization document

6

Non-Disclosure Declaration on bidder letterhead

7

Evidence of registration with Defence Org / ORD DEPOT

8

Any vendor code creation documents requested

Reverse Auction Schedule

Completed

Start

18-Nov-2025, 7:00 pm

End

19-Nov-2025, 7:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1M/s M H Trading Co.(MII)   Under PMA Winner ₹8,99,814Item Categories : Awls Brad,Fin Matt,Ply WWR-AB,Awls Blade,Wood WWR-AB 7,Paper Tissue
L2M/S AGGARWAL TRADERS (MII)   Under PMA₹9,89,817Item Categories : Awls Brad,Fin Matt,Ply WWR-AB,Awls Blade,Wood WWR-AB 7,Paper Tissue
L3DURGA TRADERS (MII)   Under PMA₹9,91,229Item Categories : Awls Brad,Fin Matt,Ply WWR-AB,Awls Blade,Wood WWR-AB 7,Paper Tissue
L4RP MILLITARY STORE (MII)   Under PMA₹9,92,961Item Categories : Awls Brad,Fin Matt,Ply WWR-AB,Awls Blade,Wood WWR-AB 7,Paper Tissue

🎉 L1 Winner

M/s M H Trading Co.(MII)   Under PMA

Final Price: ₹8,99,814

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid in Indian Army Awls Brad procurement 2025?

Bidders must be registered with Defence Org / ORD DEPOT by bid opening, submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if bidding through distributors. Include NDA on company letterhead and ensure EMD of ₹45,060 accompanies the bid. Ensure compliance with the 50% option clause and GST handling.

What documents are required for Indian Army defence tender submission 2025?

Submit PAN, GSTIN, cancelled cheque, bank-certified EFT mandate, OEM authorization, NDA on bid letterhead, and proof of defence registration. Also provide vendor code creation documents as requested in terms; ensure non-disclosure declarations are uploaded with the bid.

What is the EMD amount for the Indian Army procurement 2025?

The EMD amount is ₹45,060. Payable in the prescribed secure mode; ensure the EMD is valid at bid opening. Attach EMD proof to the technical bid package and reference the defence tender requirements clearly.

What is the meaning of the 50% option clause in this tender?

The purchaser may increase or decrease the bid quantity by up to 50% at contract placement or during the contract. Delivery timing adjusts proportionally using the formula with a minimum 30 days, ensuring supply continuity if volumes shift.

Which organizations verify the OEM authorization for this defence bid?

OEM authorization must accompany bids when distributors bid; submit with full distributor details and OEM contact. The defence registration ensures only authorized manufacturers or service providers participate in the procurement process.

How is GST handled for this Indian Army tender 2025?

Bidders must determine applicable GST; reimbursement will be based on actuals or the quoted rate, whichever is lower, subject to the maximum quoted GST percentage. Include GST compliance documents in the bid.