Maharashtra State Police Desktop Computer, A4 & MFP Tender Raigad Maharashtra 2026 - 100000 EMD, On‑Site Warranty
Bid Publish Date
06-Aug-2026, 6:33 pm
Bid End Date
24-Aug-2026, 7:00 pm
EMD
₹1,00,000
Location
Progress
Tender Overview
Maharashtra State Police invites bids for procurement of Entry and Mid Level Desktop Computers, A4 and Legal Size Multifunction Printers (MFP), and Scanners for the RAIGAD, MAHARASHTRA region. The tender includes supply, installation, testing, commissioning, and operator training with statutory clearances if any. Bids must cover EMD ₹100,000, and the scope may include quantity adjustments up to 25% under option terms. The estimated value is not disclosed, but the buyer reserves quantity variation and extended delivery windows with minimum 30 days. The procurement seeks compliant hardware meeting required performance and warranty terms. This opportunity is targeted at qualified vendors capable of turnkey delivery and post‑sales support in Maharashtra.
Technical Specifications & Requirements
- Product categories: Desktop Computers, A4 MFPs, Legal Size MFPs, Scanners
- Printing/Copying performance: Minimum speed per ISO/IEC 24734; separate metrics for A4 monochrome/color and for inkjet vs laser/LED (exact speeds not listed in data)
- Duplexing: Auto duplex printing/copying supported
- Document handling: Original document feeder type, number of main paper trays
- Connectivity: Required network and peripheral connectivity details to be specified in bid; on‑site warranty term documented
- Warranty: On‑site warranty in years; extended warranty over standard terms to be defined by OEM
- Certification/Compliance: Any ISO/IEC or vendor certifications referenced in the specification must be confirmed
- Scope of supply: Bid price to include supply, installation, testing, commissioning, operator training, and statutory clearances if applicable
Terms, Conditions & Eligibility
- EMD: ₹100,000
- Turnover: Average annual turnover over last 3 years as required by bid document (audited balance sheets or CA certificate acceptable)
- OEM turnover: OEM of offered product must meet average turnover criteria for the last 3 years
- Delivery terms: Delivery as per original order with option to extend up to 25% quantity; minimum extended period 30 days
- Import/After‑sales: If imported, OEM/authorized seller must have India operations for after‑sales support
- Documentation: GST, PAN, experience certificates, financial statements, EMD submission, OEM authorizations as applicable
- Payment terms: Not specified in data; standard procurement terms to be clarified in bid
- Warranty/Penalties: On‑site warranty and potential extended warranty terms; penalty clauses not detailed in data
Key Specifications
-
Desktop Computers and MFPs for RAIGAD, MAHARASHTRA
-
EMD ₹100,000; Supply, installation, testing, commissioning, and operator training
-
Auto duplexing; document feeder type; number of main paper trays
-
Minimum print speeds per ISO/IEC 24734 (A4) for monochrome/color; specify for laser/LED and inkjet where applicable
-
Connectivity options and warranty terms (on‑site and extended)
Terms & Conditions
-
EMD of ₹100,000 required with bid submission
-
Turnover criteria to be evidenced by audited statements or CA certificate
-
OEM turnover clause applies for bunch bids; highest‑value primary category prime
-
Delivery terms allow up to 25% quantity variation with minimum 30 days extension
-
Imported products require OEM/authorized seller with registered Indian after‑sales office
Important Clauses
Payment Terms
Not specified in data; standard government procurement terms to be clarified during bid; ensure alignment with delivery and acceptance
Delivery Schedule
Delivery to commence from the date of original delivery order; option to extend for additional quantity at contracted rates; minimum extension 30 days
Penalties/Liquidated Damages
Not specified in data; anticipated standard LDs for late delivery or non‑compliance to be confirmed in bid documents
Bidder Eligibility
-
Proven experience in supplying desktop computers, MFPs, and scanners to government bodies
-
Adequate turnover to meet OEM and bidder thresholds for the last 3 financial years
-
Authorized OEM/ISM compliant supplier with service capability in Maharashtra
Tender Data
Bid Details
Quantity
145
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
24
OEM Avg. Turnover
100
Past Performance
80 %
Warranty Period
5 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Scanner (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
60
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Raigad
Delivery Pincodes
402201
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dipika Deepak Patil | 402201,Mahrshi Karve Road, Near Hirakot Lake, Alibag, Raigad | Raigad | Maharashtra | 402201 | 60 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9720723.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate showing three-year turnover
Experience certificates for similar supply
OEM authorization / dealer authorization
EMD submission proof (online or DD as applicable)
Technical bid documents demonstrating compliance with provided specifications
Delivery/commercial terms and installation plan
Any statutory clearances required by Maharashtra State Police
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for desktop computers and MFP tender in Raigad Maharashtra 2026
Bidders must submit GST, PAN, three‑year turnover proof, experience certificates, and OEM authorizations. Include EMD ₹100,000, and demonstrate supply/install/commissioning capability plus operator training. Ensure compliance with ISO/IEC 24734 speeds for A4/MFPs, on‑site warranty, and extension terms. Follow terms for quantity variation up to 25%.
What documents are required for Maharashtra State Police procurement bid 2026
Required documents include GST registration, PAN, audited financial statements or CA certificate showing turnover, three‑year turnover proof, experience certificates for similar projects, OEM authorization, EMD receipt, and technical bid detailing compatibility with MFP/desktop specs, installation plan, and warranty terms.
What are the technical specifications for A4 & MFPs in this tender
Specifications cover printing performance per ISO/IEC 24734 for A4 monochrome/color, and inkjet/laser classifications; auto duplex, document feeder type for scanning/copying, number of main paper trays, connectivity options, and on‑site plus extended warranty requirements. Exact speeds will be specified in the final bid packet.
When is the delivery deadline for Raigad Maharashtra police procurement
Delivery is linked to the original delivery order with possible 25% quantity variation. If extended, minimum extension is 30 days and adjusted per (increased quantity ÷ original quantity) × original delivery period, subject to contract terms.
What is the EMD amount for the Maharashtra police equipment bid 2026
The Earnest Money Deposit required is ₹100,000, payable as specified by the procurement portal. Include EMD submission proof with the bid, and ensure it remains valid through evaluation and award periods.
What is required for OEM turnover eligibility in this tender
OEMs must meet the average annual turnover criteria for the last 3 financial years, evidenced by audited statements or CA certificate. In bunch bids, the OEM of the primary category with the highest bid value must satisfy the turnover requirement.
What warranty terms are expected for desktop computers and MFPs
Bidders must indicate on‑site warranty duration and any extended warranty offered by the OEM. The clause requires warranty support within Maharashtra; ensure service response times and coverage details are defined in the bid submission.