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Rural Development Karnataka Electrofusion HDPE Machine Tender 2026 - ISI/ISO Standards & OEM Training

Bid Publish Date

17-Feb-2026, 5:13 pm

Bid End Date

04-Mar-2026, 6:00 pm

Location

CHIKKAMAGALURU , KARNATAKA

Progress

Issue17-Feb-2026, 5:13 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 4

HDPE WATER SUPPLY JOINTING OF PIPE MACHINE POLYETHYLENE PIPE

Tender Overview

The Rural Development and Panchayat Raj Department of Karnataka seeks the supply of an Electrofusion HDPE machine for government procurement in Chickmagalur, Karnataka. The scope includes OEM/authorized reseller installation, commissioning, and a training module for 2 personnel over 1 day. The bid contemplates quantity flexibility up to 25% with contract-level pricing and a minimum delivery window aligned to original delivery terms. Bidders must demonstrate ongoing OEM authorization and non-liquidation status, with GST considerations handled by the bidder. This opportunity emphasizes lifecycle support, OEM-certified installation, and adherence to government procurement norms in Karnataka.

Technical Specifications & Requirements

  • Product/name: Electrofusion HDPE machine
  • Experience: 2 years of regular supply to Central/State Govt Organizations or PSUs (through OEM or resellers)
  • OEM authorization: Include Manufacturer Authorization/Certificate detailing name, designation, address, email, and phone
  • Training: Training for 2 employees at a designated place, for 1 day; implementation via OEM-certified resource or OEM-authorized reseller
  • Service scope: Installation, commissioning, testing, and training as applicable
  • GST: Bidder to determine applicable GST; reimbursement as per actuals or applicable rate, whichever is lower (capped to quoted GST%)
  • Delivery flexibility: Option to increase quantity up to 25% during contract; extended delivery period as per calculation formula; minimum extension 30 days
  • Quality life: Product should have a residual market life of at least 3 years; not declared end-of-life by OEM during that period

Terms, Conditions & Eligibility

  • EMD/financial standing: No explicit amount specified in data; bidder must declare financial health and avoid liquidation or bankruptcy
  • Delivery timeline: Delivery period starts after the original delivery order; extended durations governed by option clause with minimum 30 days
  • Payment terms: Not explicitly stated; GST handling as per actuals; payment aligned to government terms
  • Documentation: OEM authorization, proof of non-liquidation, evidence of govt supply capability, and training records
  • Warranty/penalties: Not specified; ensure compliance with govt procurement norms and service support expectations
  • Obsolescence risk: Product must not be end-of-life during the residual market life requirement

Key Specifications

  • Electrofusion HDPE machine

  • 2 years govt procurement experience (central/state govt or PSU)

  • OEM authorization certificate with contact details

  • Training: 2 employees, 1 day, at designated place

  • Delivery flexibility: up to 25% quantity variation

  • GST handling: actuals or lower of quoted rate

  • Residual market life: minimum 3 years; not end-of-life

Terms & Conditions

  • Option clause allows up to 25% quantity increase during contract

  • OEM authorization and non-liquidation proof required

  • Training for 2 personnel over 1 day by OEM-reseller

  • GST payable by bidder; reimbursement as actuals or lower rate

  • Delivery timeline starts from original last delivery date

Important Clauses

Payment Terms

GST will be reimbursed at actuals or applicable lower rate; bidder quotes GST percentage; payment terms aligned to government norms

Delivery Schedule

Delivery period commences from last date of original delivery order; extended delivery time applies per option clause with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; bidders must adhere to general govt procurement penalties; ensure timely delivery and installation

Bidder Eligibility

  • Regularly manufactured and supplied similar Electrofusion HDPE machines to govt organizations for 2 years

  • OEM authorization or authorized reseller with installation capability

  • Financially solvent with no liquidation or bankruptcy status

Documents 3

GeM-Bidding-8999838.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration proof

2

PAN card

3

Experience certificates showing govt procurement of similar products

4

Financial statements demonstrating financial health

5

Manufacturer Authorization/ OEM authorization documents

6

OEM/Certified reseller installation and training plan

7

Training completion certificates or training plan copy

8

Non-liquidation undertaking

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for electrofusion HDPE machine in Chickmagalur tender

Bidders must provide OEM authorization, GST details, and non-liquidation undertaking. Include experience with govt procurements for 2 years, installation plan by OEM-certified personnel, and training for 2 employees. Ensure 25% option quantity clause awareness and delivery timeline per original order terms.

What documents are required for HDPE machine procurement in Karnataka

Submit GST certificate, PAN card, experience certificates proving govt supply, financial statements, Manufacturer/OEM authorization, installation and training plan, and non-liquidation undertaking. Provide evidence of prior central/state govt contracts and residual market life compliance.

What are the delivery and payment terms for this Karnataka tender

Delivery starts after the original delivery order; option clause allows 25% quantity increase with extended period calculation. GST handling is on bidder; reimbursement follows actuals or lower applicable rate. Payment terms align with government norms; exact terms to be disclosed in final tender documents.

Which standards or certifications are required for the HDPE machine

Bidders should ensure OEM authorization and resale capability, with product not end-of-life for at least 3 years. While specific standards are not listed, compliance with govt procurement norms and OEM-installed commissioning is essential.

What is the training requirement for this supply

Training is required for 2 employees, conducted at a designated place for 1 day, delivered by OEM-certified resources or OEM-authorized reseller, with training scope defined in the bid.

How can I prove eligibility for govt tender participation in Karnataka

Provide vendor status with govt procurement experience (2 years), financial health documentation, non-liquidation undertaking, and OEM authorization. Demonstrate capacity to install, test, and train per terms; ensure compliance with 25% quantity option rules.

What is the role of OEM authorization in this bid

OEM authorization must detail name, designation, address, email, and phone; it enables installation, commissioning, testing, and training by an authorized entity. Without this, eligibility is compromised even if other criteria are met.

How will GST be handled for this procurement

GST will be paid by the purchaser only at actuals or the lower of the quoted rate. Bidders must indicate their GST rate in the bid; reimbursement subject to government policy and contract terms.