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South Eastern Coalfields Limited Toner Cartridges Procurement Tender India 2026 – OEM Authorized, 1 Year Warranty, 25% Quantity Variation

Bid Publish Date

09-Feb-2026, 1:35 am

Bid End Date

02-Mar-2026, 2:00 pm

Value

₹4,25,597

Location

KORBA , CHHATTISGARH

Progress

Issue09-Feb-2026, 1:35 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

700

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Authorisation required with distributor/OEM details
  • • 1-year warranty from final acceptance or post-installation
  • • Delivery clause permits ±25% quantity variation at contract and during currency
  • • GST applicable as per actuals, bidder bears GST compliance
  • • Service centers network in India must be disclosed
  • • Scope restricted to supply of goods (no installation included unless stated)

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

This procurement by South Eastern Coalfields Limited (Coal India Limited) solicits toner cartridges / ink cartridges / printer consumables. The estimated contract value is ₹425,597 with scope limited to supply of goods, including OEM authorization requirements. The tender accommodates a possible 25% increase or decrease in quantity at contract award and during the currency, with delivery time adjustments based on the formula provided. Bidders must ensure GST compliance and provide manufacturer authorizations where applicable. A 1-year warranty from final acceptance at the consignee location is mandated, with OEM warranty certificates to be submitted on delivery. This tender emphasizes after-sales support, including installation and maintenance service capability within India. Unique aspects include the option clause for quantity variance and mandatory service network details. This opportunity is relevant to suppliers of generic printer consumables seeking a government procurement channel under SECL.

Technical Specifications & Requirements

  • Product category: Toner/Ink cartridges and other printer consumables
  • Printer/ machine compatibility: Non-specified brands; must align with OEM model numbers and cartridge types
  • Cartridge type: Replacement cartridge/consumable; color and model numbers must match OEM specifications
  • Minimum yield: Not explicitly disclosed; ensure replacement cartridge meets standard page yield expectations
  • Standards/certifications: OEM Authorization required; 1-year warranty from acceptance; ensure service capabilities and installation support in India
  • Delivery scope: Scope of supply includes all costs; delivery terms aligned with option clause and 30+ day minimum delivery timelines if applicable
  • Quality criteria: Certificates must accompany bid; non-submission risks rejection
  • Warranty/Service: OEM warranty certificates at delivery; service centers near consignee destinations to be uploaded

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data
  • Experience/Turnover: Not explicitly defined; bidders must demonstrate capability via OEM authorization and service network
  • Delivery timelines: Delivery period subject to option clause; extended time formula applies with minimum 30 days
  • Payment terms: GST payable as per actuals or applicable rates; GST treatment disclosed by bidder
  • Documents: Mandatory uploads include Manufacturer Authorization, GST certificate, PAN, experience certificates, financial statements, and OEM/service provider details
  • Warranty: 1 year warranty from final acceptance or after installation; required OEM warranty certificates at delivery
  • Penalties/LD: Not specified; performance monitoring and after-sales support expected via service centers
  • Other: Bid to include all cost components; ensure compliance with ATC and Corrigendum provisions

Key Specifications

  • Product classification: toner/ink cartridges and consumables

  • Brand compatibility: generic to OEM model numbers (as per tender data)

  • Cartridge type: replacement consumable

  • Color options: specified per cartridge (not explicitly detailed)

  • Model fields: OEM printer/ cartridge model numbers to be provided

  • Minimum yield: not explicitly disclosed; bidders to ensure standard yield

  • Warranty: 1-year OEM warranty certificate required

Terms & Conditions

  • Option clause allows ±25% quantity variation at order and during currency

  • GST to be paid/claimed by bidder; payer responsibility on GST

  • Manufacturer Authorization required for authorized distributors

  • Scope of supply is limited to goods; installation may require separate terms

  • Warranty and service commitment must be demonstrated with local service centers

Important Clauses

Payment Terms

GST payable as per actuals or applicable rates; payment terms align with GST treatment and quoted rates

Delivery Schedule

Delivery period subject to option clause; extended delivery time formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified; bidders should anticipate standard LDO/LD clauses per contract

Bidder Eligibility

  • Must provide Manufacturer Authorization/ OEM authorization

  • Demonstrate capability with service centers across India

  • GST registration and PAN submission with bid

Documents 4

GeM-Bidding-8868209.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Brother
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HL-B2000D, HL-B2080DW, DCP-B7500D, DCP-B7535DW, MFC-B7715DW
GENERIC Model Number of OEM's Printer Cartridge/Consumable TNB021
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates (similar toner cartridge supply)

4

Financial Statements (last 2-3 years)

5

EMD/Security Deposit documentation (if applicable; amount not specified)

6

OEM Authorization/Manufacturer Authorization Form

7

Technical Compliance Certificates (OEM compatibility, model numbers)

8

Service Center Details near consignee destinations

9

Any other certificates sought in bid document (ATC/Corrigendum)

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to participate in India toner cartridge tender for SECL in 2026 with OEM authorization?

Bidders must submit Manufacturer Authorization, GST registration, PAN, and financials along with a technical bid. Ensure OEM certification and service capacity across India. The contract allows 25% quantity variation; include 1-year warranty proof from final acceptance, and ensure GST terms are clearly stated.

What documents are required for SECL toner cartridge procurement in 2026?

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, OEM authorization, technical compliance certificates, and service center details. Upload all with the bid document and ATC/Corrigendum as applicable.

What is the warranty period for SECL printer consumables tender in 2026?

The warranty is 1 year from final acceptance or after installation/completion, with OEM warranty certificates to be submitted at delivery. The seller must rectify any breakdown during the guarantee period and provide after-sales support through India-based service centers.

What is the scope of supply for the SECL toner cartridge bid?

Scope is limited to the supply of goods (toner cartridges/consumables). Installation is not automatically included unless stated; bidder should confirm installation/maintenance support as part of technical compliance and service capability.

What is the option clause for quantity variation in the SECL tender?

The purchaser may increase or decrease quantity up to 25% at award and during currency. Delivery time adjusts via the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, extending up to the original period if needed.

What standards or authorizations are required for SECL consumables bid 2026?

Bidders must provide OEM/Manufacturer Authorization with complete details, ensure compatibility with specified printer models, and supply OEM warranty certificates. Service network details near consignee destinations must be uploaded; GST treatment must be clarified in the bid.

How is GST handled in the SECL toner cartridge tender?

GST payable by the bidder will be reimbursed as actuals or at applicable rates, whichever is lower, up to the quoted GST percentage. Bidder bears responsibility to verify GST applicability and provide compliant invoices as per Government norms.