Chief Judicial Magistrate Hailakandi Register & File/Folder Tender Assam 2025 – Q4 Scope, Special Clause & Delivery Terms
Progress
Key Highlights
- • Brand/OEM requirements: Not specified
- • Technical certifications/standards: Not specified
- • Special clauses: 25% quantity variation right, extended delivery period with formula, minimum 30 days
- • Eligibility: Not explicitly defined; assume standard government procurement eligibility
- • Warranty/AMC: Not specified
- • Penalties/Performance bonds: Not specified
- • Delivery/Installation: Extended delivery period rules linked to original delivery date
- • Unique conditions: Option clause governs quantity and delivery timeline
Tender Overview
Organization: Chief Judicial Magistrate Hailakandi (Judicial Department Assam) seeks procurement related to Register (V2) (Q4) and File/Folder (V3) (Q4) categories. No BOQ items listed; no explicit quantity or estimated value disclosed. The tender references a facility to adjust quantity up to 25% during contract placement and currency, with delivery timelines linked to the original delivery date. Location details are not provided in the data. Unique terms include a flexible option clause that governs extended delivery periods and proportional time calculation. This tender requires bidders to align with the purchaser’s option-based scheduling and contract rates.
Technical Specifications & Requirements
- No technical specifications are listed in the data.
- Available information emphasizes bid flexibility: option to increase/decrease quantity by 25% at contract, extended delivery period based on calculated formula, minimum 30 days for additional time, and potential extension within original delivery window.
- Absence of BOQ items indicates no itemized technical scope in the provided dataset.
- Given the absence of product-specific standards, bidders should anticipate standard procurement practices for stationery and file/registry accessories within the government sector.
- Preparation should focus on compliance readiness, generic quality assurances, and alignment with government procurement norms for document handling materials.
Terms & Eligibility
- EMD/Performance terms are not disclosed in the data.
- Delivery timing: extended delivery period calculations apply, starting from the last date of the original delivery order.
- The purchaser reserves the right to modify quantity by up to 25% during both initial and currency periods, with rates fixed at contracted values.
- Bidders must comply with the option clause and associated delivery time adjustments; no explicit payment terms or warranty details are provided.
Key Specifications
-
Product/service names: Register (V2) and File/Folder (V3) categories
-
Quantities: Not specified in dataset; subject to 25% variation
-
EMD/Estimated value: Not disclosed
-
Experience requirements: Not specified
-
Quality/standards: Not specified
-
Delivery: Based on last date of original delivery order; extended time formula applies
-
Warranty/Support: Not specified
Terms & Conditions
-
Option Clause: +/- 25% quantity with contracted rates
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Delivery: Time extended using (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
-
BOQ: Not available; no itemized technical specifications provided
Important Clauses
Delivery Schedule
Delivery timelines commence from the last date of original delivery order; extended periods depend on the option clause and calculated time formula.
Option & Quantity Variation
Purchaser may modify quantity by up to 25% at placement and during currency at contracted rates.
Penalties/Liability
No explicit penalties or LD terms stated in the available data.
Bidder Eligibility
-
Eligibility aligned with standard government procurement norms for stationery/document handling supplies
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Evidence of GST, PAN, financial stability, and prior experience in similar procurements
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Ability to meet 25% quantity variation and extended delivery terms
Tender Data
Bid Details
Quantity
32
Category
Register (V2)
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
Startup Exemption (Experience)
Yes | Complete
Requirements
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Register (V2) (Q4) , File/Folder (V3) (Q4)
Authority Records
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Documents 3
GeM-Bidding-8619663.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurements
Financial statements or annual turnover proof
EMD submission document (amount not specified in tender data)
Technical bid documents (compliance with general procurement norms)
OEM authorization or manufacturer authorization (if applicable)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Register procurement tender in Assam 2025
Bidders should submit GST registration, PAN, experience certificates, and financial statements. Provide EM D documents and technical compliance materials. Ensure readiness to accept quantity fluctuations up to 25% and comply with extended delivery terms as described in the option clause.
What documents are required for Assam Register/file tender 2025
Required documents include GST certificate, PAN, experience certificates for similar contracts, financial statements, EMD submission proof, OEM authorizations if applicable, and general technical bid documentation. Ensure all documents are current and verifiable.
What are the delivery terms for the Assam court tender in 2025
Delivery terms permit a 25% quantity variation and delivery time adjustments. Time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days for added time, starting from the last date of the original delivery order.
Is there a specific standard or certification required for stationery bids in Assam
No explicit standard is listed in the data; bidders should meet general government procurement standards and provide quality/assurance documentation as part of the technical bid, aligning with organizational procurement norms.
What is the scope of items for the Register and File/Folder tender in Hailakandi
The tender lists Register (V2) and File/Folder (V3) categories but provides no itemized BOQ. Bidders should anticipate standard registry and filing supplies in government settings and prepare catalogues and compliance for such categories.
When are bids due for the Hailakandi judicial tender 2025
Dates are not provided in the data. Bidders should monitor tender portal for updates and ensure readiness of all required documents and bid submissions per common government procurement timelines.
What are the payment terms for the Assam procurement of filing supplies
Payment terms are not disclosed in the available data. Bidders should expect standard government terms, verify in the final tender documents, and prepare for documentation supporting timely invoicing post-delivery.
How to prepare OEM authorizations for Register/File supplies tender in Assam
If applicable, acquire OEM authorization letters confirming the supplier’s right to distribute or supply the approved brands. Include these letters in the technical bid along with standard company background and product catalogues.