Gujarat General Administration Department Tender for Executive Tables & Sofas in Gandhinagar 2026
Bid Publish Date
29-Aug-2026, 4:53 pm
Bid End Date
14-Sep-2026, 5:00 pm
Location
Progress
Tender Overview
The procurement is led by the General Administration Department, Government of Gujarat, for Executive Table (V4) (Q2) and Sofa (V3) (Q2) located in GANDHI NAGAR, GUJARAT 380060. The scope covers supply, installation, testing and commissioning of furniture including executive tables and sofa sets with specified table-top dimensions, ERU features, pedestals, keyboard trays, and chaise components. The tender emphasizes capacity for extensible returnable units, modesty panels, and upholstery details. A 25% quantity variation clause and potential contract quantity adjustments during execution are noted as key commercial terms. The contract targets a complete furniture solution with delivery and commissioning across the specified location. Unique differentiators include detailed table-top tolerances and ERU specifications, signaling a design-complete procurement rather than generic furniture supply.
Technical Specifications & Requirements
- Furniture types: Executive Table with defined Table Top and ERU characteristics; and Sofa Set with chaise, multiple seat counts, and upholstery requirements.
- Table-top specs include: Thickness tolerance ±5 mm, Length tolerance ±50 mm, Depth tolerance ±20 mm; material and understructure details to be confirmed from BOQ/terms.
- ERU specifics cover: position relative to table top, width/depth tolerances ±20 mm, and type of ERU; pedestal and keyboard tray availability are stated.
- Sofa parameters include seat counts, chaise inclusion, and upholstery materials for primary and secondary units.
- Compliance indicators likely include material quality, fitment, and finish per government procurement standards; detailed technical standards to be confirmed in the final bid documents.
Terms, Conditions & Eligibility
- Commercial term: 25% quantity increment/decrement rights at purchase and during contract currency; delivery extensions calculated by proportional formula with a minimum 30 days.
- Financial standing: bidder must show non-liquidity, no bankruptcy; a disclosure undertaking is required.
- GST: bidder bears GST implications; reimbursement based on actual or applicable rates, up to quoted GST percentage.
- Scope: Bid price includes Supply, Installation, Testing and Commissioning of goods.
- Turnover: three-year average turnover requirement for bidder and OEM; requires audited statements or CA/Cost Accountant certificate; applies if incorporation < 3 years.
- No tender ID or dates are shown in this excerpt; refer to official bid documents for exact EMD, submission deadlines, and required documents.
Key Specifications
-
- Executive Table (V4): Table Top with specified thickness tolerance (±5 mm), length tolerance (±50 mm), depth tolerance (±20 mm)
-
- Table Understructure: Type and material to be provided; availability of modesty panel to be confirmed
-
- ERU: Position with respect to Table Top, Width/Depth tolerance (±20 mm), Type of ERU
-
- Pedestal: Availability of pedestal unit
-
- Keyboard Tray: Availability status
-
- Sofa Set: Count of seats in primary unit, count of secondary units, chaise presence, upholstery material specification
-
- Chaise: Included with Sofa Set
-
- Compliance: Likely IS/ISO/industry standards to be specified in final tender documents
Terms & Conditions
-
25% quantity variation rights at purchase and during contract currency
-
Delivery time and extension formula based on (additional quantity/original quantity) × original delivery period, minimum 30 days
-
GST handling on bidder’s side with reimbursement as per actuals or capped by quoted GST
-
Scope includes Supply, Installation, Testing and Commissioning of goods
-
Three-year turnover criteria for bidder and OEM with certified financials
-
Non-liquidity and no bankruptcy proof required from bidders
Important Clauses
Payment Terms
GST handling by bidder; reimbursement as per actuals or applicable rates; no specified upfront payment in excerpt
Delivery Schedule
Delivery extensions governed by option clause; minimum 30 days for any extended period
Penalties/Liquidated Damages
Not detailed in excerpt; standard procurement penalties likely apply per government norms
Bidder Eligibility
-
bidders must demonstrate three-year turnover as per bid document
-
OEM turnover requirement for offered product during last three years
-
non-liquidation, non-bankruptcy status; provide undertaking
Tender Data
Bid Details
Quantity
6
Category
Executive Table (V4)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
16
Past Performance
20 %
Warranty Period
5 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Executive Table (V4) (Q2) , Sofa (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
3
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Gandhinagar
Delivery Pincodes
382010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Satyamkumar Shivrambhai Ratnam | 382010,district planning office 2nd floor jilla seva sadan collector office sector 11 gandhinagar | Gandhinagar | Gujarat | 382010 | 3 | 45 | - |
Authority Records
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Documents 5
GeM-Bidding-9821959.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Audited balance sheets or CA/Cost Accountant turnover certificate for last 3 years
OEM authorization letter (if bidding as reseller)
Technical bid documents demonstrating compliance with stated table and sofa specifications
Evidence of non-liquidity and lack of bankruptcy or receivership
Any other bid-specific documents requested in tender terms (e.g., experience certificates, warranty terms)
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Type of Executive Table | Executive Table, Executive Table with Pedestal / Side Storage Unit, Executive Table with Keyboard Tray, Executive Table with Keyboard Tray and Pedestal / Side Storage Unit |
| Table Top | Table Top Material Type | Particle Board, MDF Board, Marine Ply, BWP Ply, MR (Moisture Resistant) Ply, Glass Or higher |
| Table Top | Thickness of Table Top (Tolerance ±5 mm) | 25 mm |
| Table Top | Length of Table Top (Tolerance ±50 mm) | 1500 mm |
| Table Top | Depth of Table Top (Tolerance ±20 mm) | 600 mm |
| Table Understructure | Type of Material in Table Understructure | Metal Understructure, Wooden/Engineer Wood Understructure, Metal Frame in combination with wooden understructure |
| Table Understructure | Material of Support Type in Table Understructure | Particle Board, MDF Board, Marine Ply, MR (Moisture Resistant) Ply, BWP Ply, Mild Steel, Aluminium, Mild Steel with Particle Board, Mild Steel with MDF Board, Mild Steel with Marine Ply, Mild Steel with MR Ply, Mild Steel with BWP Ply Or higher |
| Table Understructure | Availability of modesty panel | Yes, No |
| Extendable Returnable Unit (ERU) Characteristics | ERU Position wrt to Table Top | Right Aligned |
| Extendable Returnable Unit (ERU) Characteristics | Width of ERU (Extended Return Unit) (Tolerance ±20 mm) | 900 mm |
| Extendable Returnable Unit (ERU) Characteristics | Depth of ERU (Extended Return Unit) (Tolerance ±20 mm) | 450 mm |
| Extendable Returnable Unit (ERU) Characteristics | Type of ERU (Extended Return Unit) | With Storage, Without Storage |
| Pedestal Characteristics | Availability of Pedestal Unit | Yes, No |
| Keyboard Tray | Availability of Keyboard Tray | Yes, No |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Executive Table and Sofa tender in Gandhinagar Gujarat 2026
Bidders must submit GST registration, PAN, turnover certificates for last 3 years, and OEM authorizations if applicable. Ensure the bid includes Supply, Installation, Testing and Commissioning costs. Comply with 25% quantity variation rights and confirm delivery timelines with minimum 30 days extension. Include detailed ERU and upholstery specs.
What documents are required for furniture bid in Gujarat government tender 2026
Required documents include GST certificate, PAN card, audited financial statements or CA certificate for turnover, OEM authorization if bidding as a dealer, experience certificates, technical bid demonstrating compliance with table and sofa specs, and undertaking of non-liquidity/non-bankruptcy. Submit as part of the bid package.
What are the technical specifications for table top tolerances in this tender
Table Top tolerances specify Thickness ±5 mm, Length ±50 mm, Depth ±20 mm. Additional understructure material details and modesty panel presence are to be confirmed in the final bid documents. Ensure measurements align with these tolerances during inspection and acceptance testing.
What is the scope of supply for this Gujarat procurement
Scope includes Supply, Installation, Testing and Commissioning of Executive Tables and Sofa Sets. Bid price must cover all cost components; delivery, on-site installation, and commissioning are included. Ensure ERU, keyboard tray, and pedestal specifications are addressed in the bid.
When is delivery expected after order for Gujarat furniture tender 2026
Delivery timing follows the option clause with extended durations calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The base delivery period is defined in the purchase order, and extensions may be exercised during contract currency.
What are the eligibility criteria for OEM turnover in this bid
OEMs must meet the minimum average annual turnover for the last three years ending 31st March prior year, supported by audited balance sheets or CA/Cost Accountant certificate. If OEM is <3 years old, turnover is calculated on completed years post-incorporation.
What are the key penalties or LD terms in this procurement
Penalties or LD terms are not detailed in the excerpt; bidders should assume standard government LD provisions and verify in the final bid documents. Ensure performance milestones and consequences for delays are clarified prior to bid submission.
How to verify ERU and upholstery specifications for sofa sets
ERU specifications include position, width and depth tolerances (±20 mm) and ERU type; sofa set requires primary/secondary unit seat counts and chaise inclusion with specified upholstery materials. Cross-check against BOQ notes and submit fabric/foam specs with samples if required.