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Hindustan Aeronautics Limited VRF Ductable AC Outdoor Unit & AHU Procurement Bangalore 2025 – EMD ₹75,000

Bid Publish Date

14-Nov-2025, 9:44 am

Bid End Date

24-Nov-2025, 1:00 pm

EMD

₹75,000

Location

BANGALORE , KARNATAKA

Progress

RA
Issue14-Nov-2025, 9:44 am
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

15

Category

Supply of VRF ductable air conditioner outdoor unit with inverter scroll Refer details as per Specification

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/installation scope: HAL HAL ENGINE DIVISION Bangalore; integration of VRF ductable outdoor units with 32 HP capacity compatibility
  • • Mandatory EMD amount: ₹75,000; payment via RTGS/online or DD/BC; hardcopy must reach HAL within 5 days
  • • Option clause: up to 25% quantity variation at contracted rates; delivery timeline adjusts with formula
  • • GST handling: bidder bears GST; reimbursement as per actuals or applicable rates; GST invoice must be uploaded
  • • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; scanned proofs for online submission
  • • Site-work emphasis: copper piping, CPVC drainage, welding, cable trays, N2 vacuuming, gas charging, and commissioning

Categories 43

TUBES AND PIPES AIR CONDITIONER SOLAR CELLS SOLAR PV PLANT PIPING PVC CABLE DUCTING INVERTER APFC PANEL LABORATORY ENVIRONMENTAL CONDITIONING EQUIPMENT AHU TRANSITION METALS AIR BLOWER HVAC CABLE INSTRUMENTATION CABLE STATIC CONVERTERS SPEED DRIVE SYSTEM STRUCTURE FABRICATION FABRICATOR POWER WIRE SOLAR CHARGER POWER CABLE WATER SUPPLY TUBE AND FITTING ARNO STARTING CONTACTOR DESERT COOLER CABLE LADDER POWER SOLAR CHARGING WATER LEVEL RECORDER SOLAR FENCE CABLE TRAY DISTRIBUTION AND CONDITIONING METAL PRODUCTS FUME HOODS STEEL FURNITURE ERECTION OF STRUCTURAL NEON LAMP HYBRID POWER SYSTEM MANUFACTURING SERVICES COILED CABLE SOLAR PHOTOVOLTAIC SYSTEM

Tender Overview

Hindustan Aeronautics Limited (Department of Defence Production) invites bids for the supply, installation, testing and commissioning of HVAC systems including VRF ductable air conditioner outdoor units, double skin floor-mounted AHUs, and related components such as copper piping, CPVC drain pipes, communication cables, and cable trays. The scope embraces electrical cabling, welding work, N2 vacuuming, gas charging, and site installation, with option-based quantity adjustments up to 25% at contracted rates. The order includes procurement, delivery, and commissioning within HAL Bangalore's project site, with EMD set at ₹75,000. This procurement emphasizes integrated HVAC solutions for defence production facilities and requires compliance with site-specific installation conditions. Unique clauses cover quantity variation and real-time GST handling responsibilities for bidders.

Technical Specifications & Requirements

  • Scope of supply includes: VRF ductable outdoor unit, double skin floor-mounted AHU, AHU communication kit and expansion kit for 32 HP outdoor unit, refnuts for connections, installation of double skin AHUs, copper piping, communication cables, CPVC drains, welding, GI perforated cable trays with cover, N2 vacuuming and commissioning, gas charging, power cables, and ducting.
  • Site conditions drive copper piping length, cable ratings, and drainage layouts; exact pipe sizes and cable gauges are per site requirements. Expect delivery and installation to be coordinated with HAL.
  • No formal technical performance specs listed in provided data; bidders should prepare for on-site measurement, integration, and commissioning per HAL guidelines.

Terms, Conditions & Eligibility

  • EMD: ₹75,000; bid must include online RTGS/NEFT or acceptable DD/BC; payment terms to match HAL guidelines.
  • Delivery & Variation: option to increase quantity up to 25% during contract; delivery period and extension formula defined in option clause.
  • GST: bidder bears applicable GST; GST invoice uploaded on GeM with GST portal payment confirmation.
  • Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; hardcopy submission within 5 days of bid end/open date.
  • Warranty/Acceptance: detailed warranty terms not provided; bidders should seek HAL guidance during final bid stage.

Key Specifications

  • VRF ductable outdoor unit

  • Double skin floor mounted AHU

  • AHU communication kit and expansion kit for 32 HP outdoor unit

  • Copper piping; site-conditioned lengths

  • Communication cable; GI perforated cable tray with cover

  • CPVC drain pipe; welding work

  • N2 vacuuming and commissioning; gas charging

  • Power cable; ducting work

Terms & Conditions

  • EMD ₹75,000 and online GST-compliant payment; submission of PAN/GST and EFT mandates

  • Quantity variation up to 25% during order and currency; extension rules as per option clause

  • Hardcopy EMD/BC/DD to HAL Bangalore within 5 days of bid end date; online invoice with GST portal confirmation

Important Clauses

Payment Terms

EMD ₹75,000; online RTGS/NEFT or DD/BC; GST handling as per actuals; GST invoice required on GeM portal

Delivery Schedule

Option to increase quantity up to 25% at contracted rates; delivery period determined by original delivery order and extended period

Penalties/Liquidated Damages

Penalty details not specified; bidders should confirm LD terms during final bid evaluation

Bidder Eligibility

  • Proven experience in supply, installation, testing and commissioning of HVAC systems for industrial facilities

  • Financial stability evidenced by valid GST registration, PAN and bank EFT mandate

  • Capability to perform site installation including copper piping, drainage, gas charging, and N2 vacuuming

Documents 6

GeM-Bidding-8587259.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Supply of VRF ductable air conditioner outdoor unit with inverter scroll Refer details as per Specification Supply of VRF ductable air conditioner outdoor unit with inverter scroll Refer details as per Specification 2 number con_plng_stores 90
2 Double Skin Floor Mounted Air Handling Units Refer details as per specification Double Skin Floor Mounted Air Handling Units Refer details as per specification 1 lot con_plng_stores 90
3 Supply of AHU communication kit and expansion kit suitable for 32 HP outdoor unit Refer details as per specification Supply of AHU communication kit and expansion kit suitable for 32 HP outdoor unit Refer details as per specification 1 lot con_plng_stores 90
4 Refnuts if required for connection of indoor and outdoor unit as per site condition Refer details as per specification Refnuts if required for connection of indoor and outdoor unit as per site condition Refer details as per specification 1 lot con_plng_stores 90
5 Installation of double skin floor mounted air handling units details as per Specification Installation of double skin floor mounted air handling units details as per Specification 1 lot con_plng_stores 90
6 Copper Piping as per site condition Refer details as per Specification Copper Piping as per site condition Refer details as per Specification 1 lot con_plng_stores 90
7 Communication cable of suitable rating as per site requirement Refer details as per specification Communication cable of suitable rating as per site requirement Refer details as per specification 1 lot con_plng_stores 90
8 CPVC Drain Pipe as per site condition Refer details as per Specification CPVC Drain Pipe as per site condition Refer details as per Specification 1 lot con_plng_stores 90
9 Welding work Refer details as per Specification Welding work Refer details as per Specification 1 lot con_plng_stores 90
10 Cable Tray GI perforated cable tray with cover for piping work Refer details as per Specification Cable Tray GI perforated cable tray with cover for piping work Refer details as per Specification 1 lot con_plng_stores 90
11 N2 Pressure Vaccuming and commissioning Refer details as per Specification N2 Pressure Vaccuming and commissioning Refer details as per Specification 1 lot con_plng_stores 90
12 Gas Charging Refer details as per Specification Gas Charging Refer details as per Specification 1 lot con_plng_stores 90
13 Power Cable as per site requirement Refer details as per specification Power Cable as per site requirement Refer details as per specification 1 lot con_plng_stores 90
14 Ducting work Refer details as per specification Ducting work Refer details as per specification 1 lot con_plng_stores 90

Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate certified by bank

5

RTGS/online payment proof or DD/BC payment proof

6

Scanned GST invoice and GST payment screenshot

7

OEM authorization (if applicable)

8

Technical bid documents and installation quotes

9

Experience certificates and financial statements (as per HAL terms)

Reverse Auction Schedule

Completed

Start

05-Dec-2025, 1:00 pm

End

06-Dec-2025, 2:00 pm

Duration: 25 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1VIRTUAL TECHNOLOGIES(MII)   Under PMA Winner ₹60,47,339Item Categories : Supply of VRF ductable air conditioner outdoor unit with inverter scroll Refer details as per Speci
L2WADDAR ENGINEERING SERVICES LLP (MII)   Under PMA₹60,53,772Item Categories : Supply of VRF ductable air conditioner outdoor unit with inverter scroll Refer details as per Speci
L3SDS INFOSYSTEMS (MII)   Under PMA₹63,53,178Item Categories : Supply of VRF ductable air conditioner outdoor unit with inverter scroll Refer details as per Speci
L4EVANTAGE TECH SOLUTIONS (MII)   Under PMA₹65,73,695Item Categories : Supply of VRF ductable air conditioner outdoor unit with inverter scroll Refer details as per Speci

🎉 L1 Winner

VIRTUAL TECHNOLOGIES(MII)   Under PMA

Final Price: ₹60,47,339

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid HAL VRF ductable HVAC tender in Bangalore 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and online RTGS/NEFT payment proof along with bid. Include EMD ₹75,000 and upload GST invoice proof. Ensure HAL Bangalore submission addresses the GeM bid path and confirm installation scope including AHU, copper piping, and drainage.

What documents are required for HAL HVAC procurement in Bangalore 2025?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, EMD submission proof (DD/BC or online), GST invoice screenshot, OEM authorizations if applicable, technical bid documents, and experience/financial statements demonstrating HVAC installation capability for defence production facilities.

What are the key installation requirements for VRF AHU at HAL?

Installation scope covers VRF outdoor unit, double skin AHU, copper piping as per site, CPVC drain, communication cables, GI cable trays, N2 vacuuming, gas charging, welding, and full commissioning. Site-conditioned lengths and ratings must align with 32 HP outdoor unit compatibility.

What is the EMD amount and payment method for this HAL tender?

EMD is ₹75,000. Payment can be made online via RTGS/Internet Banking or through a Demand Draft/Banker’s Cheque payable to HAL ENGINE DIVISION, Bangalore. Hardcopy proof must be uploaded and delivered to HAL Bangalore within 5 days of bid end date.

What is the quantity variation policy for HAL HVAC contract 2025?

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery period adjustments follow the option clause and a minimum added time of 30 days applies if extended.

What GST considerations apply to HAL procurement in Bangalore 2025?

Bidders must determine applicable GST. HAL will reimburse GST as actuals or at applicable rates (whichever is lower) and the bidder must upload GST invoice on GeM portal with payment confirmation.

What are the acceptance and warranty expectations for HAL HVAC supply?

Warranty terms are not explicitly stated; bidders should obtain HAL guidance during final bid evaluation. Ensure warranty/AMC provisions are aligned with installation, commissioning, and N2 gas charging, and confirm post-installation support expectations with HAL.

How to ensure compliance with site installation standards for HAL 2025 HVAC bid?

Prepare to meet site-specific installation conditions, including copper piping sizing, drainage routing, cable ratings, and welding procedures. Ensure AHU communication kit compatibility for 32 HP outdoor unit and provide detailed on-site execution plans with milestones.