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New Delhi Multifunction Printer & Scanner Tender 2026 – ISO/IEC 24734, On-site Warranty, 60k EMD

Bid Publish Date

25-Feb-2026, 3:57 pm

Bid End Date

07-Mar-2026, 4:00 pm

EMD

₹60,000

Location

NEW DELHI , DELHI

Progress

Issue25-Feb-2026, 3:57 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

32

Category

Multifunction Printer (Print, Scan, Copy)

Bid Type

Two Packet Bid

Categories 3

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE SCANNER

Tender Overview

The procuring entity in New Delhi calls for a Multifunction Printer (Print, Scan, Copy) and a Scanner with ISO/IEC 24734 performance metrics, auto duplex capability, and document feeder features. The project involves concrete hardware delivery with an **EMD of ₹60,000 and an estimated value not disclosed. The tender emphasizes device capabilities (A4/A3 printing, colour/mono speeds) and network readiness, including IPv6 compatibility. A 1-year on-site warranty is expected, and installation must be performed by the OEM or an OEM-certified resource. The buyer reserves a 25% quantity variation and extension options within contracted rates. These factors shape the procurement scope and supplier qualification.

  • Organization: Procuring entity in New Delhi
  • Product/Service: Multifunction Printer with scanning and on-site support
  • Location: New Delhi, Delhi
  • Quantity/Value: 25% quantity variation; EMD ₹60,000; estimated value not disclosed
  • Key differentiator: ISO/IEC 24734 performance metrics, ADF, IPv6 readiness, OEM installation required
  • Special clauses: Option to increase/decrease quantity by 25% during contract; extended delivery rules

Technical Specifications & Requirements

  • Product scope: Multifunction Printer (Print/Scan/Copy) and Scanner with related paper handling
  • Print/Scan specs: ISO/IEC 24734 speeds for A4 mono/color and A3 mono/color; auto duplex printing/copying
  • Paper handling: Original Document Feeder for scanning/copying; multiple main paper trays; 75 GSM duplex capability where applicable
  • Connectivity: IPv6 ready; standard connectivity options (likely USB/Ethernet/Wi-Fi)
  • Scanner details: Document feeder type, maximum scan size, simplex/color/duplex scan speeds, ADF tray capacity
  • Warranty: On-site warranty (1 year) per terms
  • Compliance: OEM/Authorized distributor installation requirement; Malicious Code Certificate submission; IT equipment readiness
  • Testing/Certification: Manufacturer authorization required; IPv6 readiness; IS/ISO compliance where indicated

Terms & Eligibility

  • EMD: ₹60,000 (bank guarantee/DD acceptable per ATC)
  • Delivery terms: Delivery period as per option clause; additional time formula with minimum 30 days; extended delivery rules
  • Financial standing: Bidder must not be in liquidation or bankruptcy; provide undertaking
  • Installation: Installation/commissioning by OEM or OEM-certified resource; training if applicable
  • Identifier requirements: IPv6 readiness from day one; OEM authorization certificate required for non-OEM direct bidders
  • Documentation: GST registration, PAN, experience proofs, financial statements, EMD submission, technical compliance certificates, OEM authorization
  • Warranty/penalties: 1-year on-site warranty; penalties/LD as per ATC (not detailed here)
  • Option clause: 25% quantity increase/decrease at contracted rates; delivery timeline adjusted accordingly

Key Specifications

  • Category: Multifunction Printer (Print, Scan, Copy) + Scanner

  • Print speeds per ISO/IEC 24734: A4 Mono/Color and A3 Mono/Color

  • Auto duplexing (2-sided) capability for print and copy

  • Original Document Feeder for scanning/copying

  • Number of main paper trays (capacity not specified)

  • Connectivity: IPv6 readiness, USB/Ethernet/Wi-Fi (typical options)

  • Scanner: maximum optical resolution, simplex/duplex scan speeds, document feeder capacity

  • On-site warranty: 1 year

Terms & Conditions

  • EMD of ₹60,000; submission with bid and acceptable payment method

  • Delivery terms allow +/-25% quantity variation during contract

  • Installation must be by OEM-authorized personnel or certified resellers

  • IPv6 readiness required from day one; OEM authorization required for non-OEM bids

  • Documentation must include GST, PAN, experience and financials; Malicious Code certificate

Important Clauses

Payment Terms

Payment terms aligned with supply contract; details provided in ATC; may include milestones and acceptance criteria

Delivery Schedule

Delivery period follows last delivery order date; option clause may extend by 30 days minimum; additional time proportionate to quantity change

Penalties/Liquidated Damages

Penalties likely apply for late delivery or non-conformance; exact LD rate not disclosed here

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide an undertaking

  • Must have prior experience supplying similar multifunction printers/scanners

  • Must provide OEM authorization and IPv6 readiness certification

Documents 6

GeM-Bidding-8966139.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing relevant printer/scanner supply history

4

Financial statements (latest audited)

5

EMD/Security deposit submission proof

6

Technical bid documents showing compliance with ISO/IEC 24734 and IPv6 readiness

7

OEM authorization or manufacturer authorization form

8

Malicious Code Certificate as required by buyer terms

9

Installation/Commissioning plan by OEM-certified resource

10

Any other bidder declarations requested in T&Cs

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the printer and scanner tender in New Delhi 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹60,000. Provide OEM authorization and Malicious Code Certificate. Ensure IPv6 readiness and ISO/IEC 24734 compliance; installation must be OEM-certified. Follow 25% quantity variation terms and delivery timing per ATC.

What documents are required for New Delhi printer bid 2026?

Required documents include GST certificate, PAN, company financials, experience certificates for similar projects, EMD receipt, OEM authorization, technical compliance proof, IPv6 readiness certificate, Malicious Code Certificate, and installation plan by OEM-certified personnel.

What standards and certifications are mandatory for the printer procurement?

Mandatory standards include ISO/IEC 24734 speeds for A4/A3, IPv6 readiness, and OEM Authorization. A Malicious Code Certificate is required to certify no embedded malware; installation must be by OEM-certified personnel; ensure compliance with required security and IPR terms.

When is the delivery window and how can quantity changes occur?

Delivery can be adjusted via the option clause allowing +/-25% quantity variation. The delivery period starts from the last delivery order date, with extended time calculated as (additional quantity/original quantity) × original days, minimum 30 days.

What is the EMD amount for the New Delhi printer tender 2026?

The Earnest Money Deposit (EMD) is ₹60,000. It must be submitted with the bid as per terms and conditions and may be refundable as per tender rules post-award or bid rejection.

What installation requirements apply to bidders for this procurement?

Installation, commissioning, testing, and training must be performed by OEM or OEM-certified personnel or authorized resellers. Ensure availability of on-site support and provide an installation plan aligned with the bidder’s resources.

What delivery terms apply if original delivery time is short?

If the original delivery period is less than 30 days, the additional time equals the original period. The purchaser may extend this duration to accommodate extended delivery while exercising the option clause.

What is the warranty expectation for the printer and scanner?

The contract requires on-site warranty for 1 year. Ensure service response commitments align with 1-year coverage, including parts and technician availability under the OEM support framework.

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