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Indian Army Department Of Military Affairs Supply Tender 2025 23 Items Goods - 25% Quantity Option Clause

Bid Publish Date

27-Dec-2025, 9:15 pm

Bid End Date

14-Jan-2026, 10:00 am

Location

KAMRUP , ASSAM

Latest Corrigendum Available

Progress

Issue27-Dec-2025, 9:15 pm
Corrigendum07-Jan-2026
AwardPending
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Quantity

165

Category

4127181537

Bid Type

Two Packet Bid

Key Highlights

  • • No tender ID or dates included in the content; rely on organization and department for context
  • • 25% quantity option clause during contract performance
  • • OEM/Manufacturer Authorization required for distributors or resellers
  • • 1 year prior govt/PSU supply experience required; contracts must be submitted
  • • Minimum average turnover criterion over last 3 years; audited financials required
  • • PAN, GSTIN, cancelled cheque, and EFT mandate mandatory with bid
  • • GST self-check and reimbursement terms; amount tied to actuals or applicable rate
  • • Scope limited to supply of goods; 23 BOQ items with no explicit quantities disclosed

Categories 21

ENGINE OIL ACCELERATOR CABLE CLINKER GRINDER AIR COOLED ENGINE ENGINE HARVESTER MOBIL OIL BEAM IRRADIATION FUEL FILTERS FAN LUBRICATING OILS CABLE MACHINE OIL LUBRICANT AVIATION FUEL LUBE OIL PNEUMATIC CONING OIL LI-ION BATTERY LUBRICANT PRODUCT DOZER

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for the procurement of specified goods across a 23-item BOQ. The scope is strictly supply of goods, with the bid inviting vendors who can meet government supply standards and provide complete documentation. The tender highlights an option to adjust quantity up to 25% during contract performance, with delivery time recalculated from the last delivery order date. The bid requires OEM authorization when applicable and emphasizes compliance with government procurement norms. This tender location is not explicitly stated, and the estimated value and start/end dates are not disclosed, but the scope centers on centralized government supply. Unique aspects include the formal option clause and mandatory vendor documentation for onboarding in the government procurement system.

Technical Specifications & Requirements

  • Scope of Supply: Only supply of Goods (per bid price includes all costs).
  • Experience Criterion: Bidder or OEM must have supplied similar category products to Central/State Govt or PSU for at least 1 year before bid opening; provide copies of relevant contracts for each year.
  • Manufacturer Authorization: If bidding via authorized distributor, provide OEM authorization with name, designation, address, email, and phone.
  • Turnover: Bidder’s minimum average annual turnover over the last 3 years must meet the value indicated in the bid document; provide audited balance sheets or CA/Cost Accountant certificate.
  • Onboarding Docs: Pan Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; vendor code creation details required.
  • GST Note: GST applicability to be self-verified; reimbursement as per actuals or applicable rates, whichever is lower, within quoted GST percentage.
  • Quantity/BOQ: 23 items listed in the BOQ; specific quantities not provided in data.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; extended delivery period calculations use a defined formula with a minimum of 30 days.
  • Delivery Terms: Delivery schedule aligned to last delivery order date; additional time calculation applies when exercising the option clause.
  • Documentation for Bid: Include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate; OEM authorization if applicable.
  • Manufacturer Authorization: Required for authorized distributors; include detailed OEM contact info.
  • Turnover Evidence: Provide certified audited balance sheets or CA/Cost Accountant certificate showing three-year turnover; ensure documentation accompanies bid.
  • GST: Bidder manages GST; government reimbursements follow actuals or applicable rate, capped at quoted GST percentage.
  • Scope: Bid price must cover all costs for supply of goods; no additional scope implied beyond goods supply.

Key Specifications

  • Scope of supply: Only supply of Goods

  • Experience: 1 year prior govt/PSU supply of same/similar category products

  • Authorization: OEM/Manufacturer Authorization for distributors

  • Turnover: Minimum average annual turnover over last 3 years (as per bid document)

  • Onboarding docs: PAN, GSTN, cancelled cheque, EFT mandate

  • GST handling: Self-verification; reimbursement as actuals or applicable rates (whichever is lower)

Terms & Conditions

  • Quantity may be adjusted up to 25% during contract execution with a defined delivery-time formula

  • Bid requires PAN, GSTIN, cancelled cheque, EFT mandate and OEM authorization

  • Turnover and experience must be demonstrated with government/PSU contracts

Important Clauses

Payment Terms

GST and reimbursement terms align with actuals or applicable rates; no fixed payment schedule stated in data

Delivery Schedule

Delivery period to commence from the last date of the original delivery order; extended time calculated by (increased quantity ÷ original quantity) × original period, min 30 days

Penalties/Liquidated Damages

Not explicitly stated in the data; delivery-extension terms imply sanctions if deadlines are unmet

Bidder Eligibility

  • Regularly manufactured and supplied same/similar category products to govt/PSU for 1 year before bid opening

  • OEM/Authorized distributor providing official authorization

  • Audited turnover evidence for last 3 years meeting bid criteria

Past Similar Tenders (Historical Results)

2 found

334 Y5525,335 47270,335 47271,40 301846,40 301773,335146895,113CS12018,113CS92128,113CS92136,113CS9

Indian Army

KAMRUP, ASSAM

Posted: 4 June 2025
Closed: 26 June 2025
GEM

41Z7180369,30Z5180495,110HS91608,10Z1200436,CHS0710085,BFB34 11657,BFN27 11624,110 HC 02075,110 AD

Indian Army

KAMRUP, ASSAM

Posted: 27 December 2024
Closed: 17 January 2025
GEM

Bill of Quantities (BOQ) 23 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 4127181537 Fuel Filter 2 nos pratik@1966 15
2 3025180443 Engine Oil Filter 2 nos pratik@1966 15
3 3121200272 Element Filter (Inner) 2 nos pratik@1966 15
4 3121280147 Element Filter (Outer) 2 nos pratik@1966 15
5 302718104 Water Separator 2 nos pratik@1966 15
6 116AD51246 End Bit RH 2 nos pratik@1966 15
7 116AD51254 End Bit LH 2 nos pratik@1966 15
8 BD 80 DOZER Fan Belt 2 nos pratik@1966 15
9 116MC92592 Screen 2 nos pratik@1966 15
10 BD 80 DOZER Accelerator Cable 2 nos pratik@1966 15
11 3027101871 Stopper Cable 2 nos pratik@1966 15
12 125HS91637 Hyd Oil Seal 2 nos pratik@1966 15
13 116HS02091 Hyd Oil Filter 2 nos pratik@1966 15
14 142200001720 Bolt 48 nos pratik@1966 15
15 142200001820 Bolt 48 nos pratik@1966 15
16 BD 80 DOZER Guard RH (Inner) 1 nos pratik@1966 15
17 BD 80 DOZER Guard RH (Outer) 1 nos pratik@1966 15
18 BD 80 DOZER Spacer 10 nos pratik@1966 15
19 BD 80 DOZER Bolt 24 nos pratik@1966 15
20 BD 80 DOZER Primary Pump 1 nos pratik@1966 15
21 BD 80 DOZER Baby Filter 2 nos pratik@1966 15
22 BD 80 DOZER Fuel Supply Main Line 2 nos pratik@1966 15
23 BD 80 DOZER Fuel Supply K/Line 2 nos pratik@1966 15

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

Manufacturer Authorization / OEM authorization document

6

Copies of contracts for government/similar supply in the last 1 year per bidder/OEM

7

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

Corrigendum Updates

1 Update
#1

Update

07-Jan-2026

Extended Deadline

14-Jan-2026, 10:00 am

Opening Date

14-Jan-2026, 10:30 am

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the Indian Army goods tender in 2025?

Bidders must meet 1 year govt/PSU supply experience, provide OEM authorization, PAN, GSTIN, cancelled cheque, and EFT mandate. Include turnover proofs for last 3 years and submit 23 BOQ items. The bid allows a 25% quantity fluctuation and requires adherence to delivery-time calculations.

What documents are required for government goods tenders in India Army?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if bidding via distributor. Provide contracts proving govt/PSU supply in the past year, plus audited turnover for last 3 years. Ensure all documents accompany the bid submission per terms.

What is the scope of supply for the Army goods tender?

Scope is strictly the supply of goods; the bid price must include all cost components. No installation or service scope is specified beyond goods supply, and the BOQ comprises 23 items with quantities not disclosed in the data.

What are the quantity adjustment terms in this army tender?

Up to 25% quantity increase/decrease allowed during contract performance. Delivery period recalculated from the last delivery order date; extended time uses a formula with a minimum 30 days, and the purchaser may extend up to the original period.

What turnover evidence is required for eligibility in Army tenders?

Provide minimum average annual turnover for the last 3 years ending 31st March; supply certified audited balance sheets or CA/CMA certificates showing turnover. If constituting year differs, use bid document guidance to align figures.

What is required for Manufacturer Authorization in this tender?

Bidders must attach OEM/Original Service Provider authorization detailing name, designation, address, email, and phone. This is mandatory when bidding via authorized distributors; ensure supplier contact details are accurate.

How is GST handled in the Army goods tender?

GST applicability is to be checked by the bidder; reimbursement will be as actuals or as per applicable rates, whichever is lower, within the quoted GST percentage. Self-verification is required by the bidder.

When will the delivery period start after order placement?

Delivery starts from the last date of the original delivery order. If the option clause is exercised, extended time is calculated by the formula and must meet a minimum 30-day extension.