Ravenshaw University Cuttack Audio Digital Signal Processor Tender Odisha 2026 - Q3 Specification & 25% Quantity Flexibility
Progress
Tender Overview
Ravenshaw University, Cuttack, under the Odisha Higher Education Department, invites bids for an Audio Digital Signal Processor (Q3) with scope including supply, installation, testing, commissioning, and operator training. The contract allows a 25% quantity uplift during procurement and the currency of contract at the same contracted rates. Delivery timelines hinge on original delivery period, with extensions calculated to a minimum of 30 days. The bid requires a robust on-site service framework and statutory clearances if applicable. This opportunity targets suppliers capable of end-to-end equipment deployment within a university research/education setting in Odisha.
- Organization: Ravenshaw University
- Location: Cuttack, Odisha
- Category: Audio Digital Signal Processor (Q3)
- Scope: Supply, Installation, Testing, Commissioning, Training of ADSP equipment; statutory clearances if any
- Key differentiator: 25% quantity option during and after contract; delivery time calculations tied to original schedule
- Unique aspect: Government-education procurement with SLA-driven service support requirement
Technical Specifications & Requirements
- Product category: Audio Digital Signal Processor (Q3)
- BOQ: No items listed; no BoQ quantities provided
- Scope of supply includes: Supply, Installation, Testing, Commissioning, Training of operators
- Service expectations: Dedicated toll-free service support and an explicit Escalation Matrix for service
- Warranty/SLAs: Deployment of adequate technical personnel for timely servicing during warranty via negotiated SLA
- Delivery and option clause: Quantity can increase up to 25%; extension time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Location relevance: Odisha state government procurement through higher education department
Terms, Conditions & Eligibility
- Delivery terms: Option to increase quantity up to 25% during contract; delivery period aligns with the original schedule and extended periods as per calculation rules
- Scope: Includes Supply, Installation, Testing, Commissioning, Training and any statutory clearances if required
- Service support: Dedicated toll-free telephone number and Escalation Matrix for service
- Warranty obligations: Adequate number of service personnel deployed for timely servicing during warranty; SLA-based performance
- Payment/penalties: Terms to be defined in the ATC; bidders must comply with SLA commitments and timely rectification
- ATC: Access via uploaded ATC document; explicit terms govern delivery and post-sales support
- Compliance: Bidders must meet service, training, and on-site support requirements; ensure competent installation and operator training
Key Specifications
-
Product: Audio Digital Signal Processor (Q3) – no explicit technical specs published
-
Quantity: 25% quantity flexibility during and after contract
-
Scope: Supply, Installation, Testing, Commissioning, Operator Training
-
Service: Dedicated toll-free support number; Escalation Matrix
-
Delivery: Original delivery period with possible extension; minimum extension time 30 days
-
Warranty/SLAs: Service personnel deployment; time-bound rectification per SLA
Terms & Conditions
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25% quantity increase/decrease right at bid and during currency at contracted rates
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Scope includes installation, testing, commissioning, and operator training
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Dedicated service support and escalation matrix required from bidder/OEM
Important Clauses
Payment Terms
Payment terms to be defined in ATC; compliance with SLA for timely service; potential advance/milestones to be specified in contract
Delivery Schedule
Delivery period linked to original delivery order; additional time calculated by (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days
Penalties/Liquidated Damages
Penalties/LD to be detailed in ATC; SLA adherence critical for warranty support and timely commissioning
Bidder Eligibility
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Experience delivering Audio Digital Signal Processors in education/government sectors
-
Demonstrated installation and commissioning of DSP hardware with operator training
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Compliant with service support requirements (dedicated toll-free line and escalation matrix)
Tender Data
Bid Details
Quantity
8
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
15 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
10
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Audio Digital Signal Processor (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Cuttack
Delivery Pincodes
753003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kumar Sidhartha Kesav Varadwaj | 753003,Ravenshaw University, Cuttack, Odisha | Cuttack | Odisha | 753003 | 8 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9970880.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar ADSP deployment
Financial statements (past 3 years or as required)
EMD/Security deposit documentation (as per ATC)
Technical bid documents demonstrating compliance with ADSP scope
OEM authorization / channel partner authorization (if applicable)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for Ravenshaw University DSP tender in Odisha 2026?
Bidders should prepare documents listed in the Terms: GST, PAN, experience certificates, financials, EMD, technical bid, and OEM authorizations. Ensure eligibility for supply, installation, testing, commissioning, training, and statutory clearances. Submit the bid through the GEM portal with the ATC terms visible.
What are the essential documents for DSP tender submission in Cuttack?
Essential documents include GST certificate, PAN card, past performance certificates for DSP deployments, financial statements for the last 3 years, EMD documentation as per ATC, technical bid detailing installation and training capabilities, and OEM authorizations if applicable.
What does the 25% quantity option mean for this DSP tender?
The purchaser may increase or decrease the bid quantity by up to 25% at the time of contract placement and during the contract period at the contracted rates, with delivery time adjusted proportionally and minimum 30 days extension when applicable.
Which services are covered under the scope of supply for the DSP tender?
Scope includes supply, installation, testing, commissioning of the Audio DSP and training of operators; may include statutory clearances if required during implementation.
What service support requirements must bidders meet for this tender?
Bidders must provide a dedicated toll-free service line and an Escalation Matrix for service support, ensuring timely response and warranty servicing as per the SLA.
What safeguards exist for warranty and timely servicing in this tender?
The bidder must deploy adequate technical personnel for on-site servicing during warranty; SLAs define response and resolution times to ensure timely rectification of defects.
Where can bidders view the ATC terms for this DSP procurement?
ATC terms are uploaded with the tender documents on the GEM portal; bidders must review the ATC to align delivery, warranties, and payment terms with contractual obligations.
What is required for OEM authorization in this DSP tender?
Submit OEM authorization or channel partner authorization if the bidder is not the OEM; ensure the DSP device complies with applicable standards and warranty provisioning.