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UP Prisons Department Lucknow Sheeting & Bedsheet Procurement BIS IS 175 Q3 2025

Bid Publish Date

30-Dec-2025, 4:40 pm

Bid End Date

12-Jan-2026, 5:00 pm

EMD

₹95,180

Location

LUCKNOW , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue30-Dec-2025, 4:40 pm
Corrigendum08-Jan-2026
AwardPending
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Quantity

14598

Bid Type

Two Packet Bid

Categories 1

NATURAL RUBBER

Tender Overview

The Uttar Pradesh Prisons Administration and Reforms Department in Lucknow, Uttar Pradesh invites bids for the supply of sheets, tickings and bedsheets (IS 175 Q3) with BIS certification. The procurement focuses on bed linen with defined width and length tolerances, colour processing details, and the requirement to match pillow covers. Estimated quantity flexibility extends to 25% of bid quantity, with supplier obligations tied to contract delivery timelines. The tender emphasizes PAC eligibility restricting participation to state institutions, and the EMD is set at ₹95,180. The selection centers on compliance with IS 175 standards, CST/GST readiness, and the ability to supply complete goods. This opportunity targets suppliers capable of precise dimensional tolerances and colour matching, with a clear path for contract execution within the extended delivery framework if quantities change. The unique aspect is the PAC eligibility and the option clause governing quantity variation and delivery extension, demanding robust delivery planning and compliance.

Technical Specifications & Requirements

  • Category: Bedsheets, Tickings and Pillow Covers under IS 175 (Q3) with BIS certification
  • Dimensions: Width toleranced to ±1 cm; Length toleranced to +2/−0 cm
  • Colouring: Defined process of colouring; ensure colour stability and washfastness
  • Pillow Cover: Matching pillow cover required to accompany bedsheets
  • Standards: IS 175 for product category and BIS certification mandatory
  • Packaging/Delivery: Include all cost components in bid price; delivery terms aligned with option clause
  • Eligibility: PAC item; state institutions only; sufficient technical compliance documents

Terms, Conditions & Eligibility

  • EMD: ₹95,180 (mandatory with bid submission)
  • Quantity Variation: up to 25% increase/decrease at contract award and during currency
  • Delivery Period: Commences from last date of original delivery order; additional time calculation as specified
  • Payment Terms: Not specified in data; ensure compliance with standard state procurement terms
  • Documents: Include BIS certification, IS 175 compliance, manufacturing/quality credentials, and PAC eligibility proof
  • Warranty/Quality: Not specified; emphasize compliance and quality assurance in bid
  • Eligibility: Only state institutions eligible per GO provisions; non-state bidders disallowed

Key Specifications

  • Product category: bedsheets, tickings and pillow covers

  • Dimensions: width ±1 cm; length +2/−0 cm

  • Colouring process: specified method ensuring washfastness

  • Standards: IS 175 (Q3), BIS certification

  • Matching requirement: pillow cover to accompany bedsheets

  • Scope: PAC item; eligible bidders are state institutions only

Terms & Conditions

  • EMD amount ₹95,180; deposit required with bid

  • Quantity may change up to 25% during contract

  • Delivery period linked to last date of original order; extended time rules apply

Important Clauses

Payment Terms

Payment terms are not explicitly stated; bidders should align with state procurement norms and provide clear payment milestones in technical bid

Delivery Schedule

Delivery period starts from the last date of the original delivery order; option clause allows time adjustments proportional to quantity changes

Penalties/Liquidated Damages

No explicit LD details provided; bidders should assume standard penalties for delayed delivery in PAC contracts

Bidder Eligibility

  • PAC eligibility restricting participation to state institutions

  • BIS/IS 175 compliance demonstrated via certification

  • Proof of manufacturing/ supply capability for bed linen and pillow covers

Past Similar Tenders (Historical Results)

5 found

Sheeting, Tickings and Bedsheets (V2) as per IS 175

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Posted: 1 September 2025
Closed: 15 September 2025
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Sheeting, Tickings and Bedsheets (V2) as per IS 175

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Posted: 14 July 2025
Closed: 24 July 2025
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Sheeting, Tickings and Bedsheets (V2) as per IS 175

Sardar Vallabhbhai Patel National Police Academy

HYDERABAD, TELANGANA

Posted: 24 June 2025
Closed: 4 July 2025
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Sheeting, Tickings and Bedsheets (V2) as per IS 175

Sardar Vallabhbhai Patel National Police Academy

HYDERABAD, TELANGANA

Posted: 24 June 2025
Closed: 4 July 2025
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Sheeting, Tickings and Bedsheets (V2) as per IS 175

Indian Institute Of Management (iim)

Posted: 21 March 2025
Closed: 31 March 2025
GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Specification & Certification Technical Specification of the Product Sheeting, Tickings and Bedsheets (V2) as per IS 175
Specification & Certification BIS Certifcation Yes, No Or higher
Variety Variety Variety - 1
Dimensions Width of the Bedsheets ( In CM)(Tolerance ± 1 cm) 135, 150, 175, 230, 275
Dimensions Length of the Bedsheets ( In CM)(Tolerance +2/-0 cm) 215, 230, 240, 255, 275
Processing Process of colouring Bleached white
Other Requirement Matching Pillow cover Not Required

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply

4

Financial statements or turnover proof

5

EMD deposit receipt

6

Technical bid documents demonstrating BIS/IS 175 compliance

7

OEM authorisation (if applicable)

8

BIS/ISI certificates for bedsheets, tickings, pillow covers

Corrigendum Updates

1 Update
#1

Update

08-Jan-2026

Extended Deadline

12-Jan-2026, 5:00 pm

Opening Date

12-Jan-2026, 5:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for bedsheets tender in Lucknow with IS 175 Q3 standards

Bidders must submit BIS certification proving IS 175 Q3 compliance, along with EMD ₹95,180 and PAC eligibility documentation. Include dimension tolerances (width ±1 cm, length +2/−0 cm), colour process details, and matching pillow cover capability. Ensure state-institution eligibility and complete packaging charges in the bid price.

What documents are required for UP Prisons bedding procurement bid 2025

Submit GST certificate, PAN, financial statements, experience certificates for similar supply, EMD receipt, BIS/IS 175 certification, OEM authorizations if applicable, and technical bid detailing colour process and pillow cover matching. Ensure PAC eligibility evidence as per GO provisions.

What are the technical specifications for IS 175 bedsheets in this tender

Technical specs include width tolerance of ±1 cm and length tolerance of +2/−0 cm, BIS certification, accordance with IS 175 (Q3), and a specified colouring process ensuring washfastness. A matching pillow cover is required and should be compatible with the bedsheet dimensions.

When is the EMD required for the UP PAC bedsheet tender

The EMD amount is ₹95,180 and must be submitted with the bid submission. Ensure payment method aligns with tender terms and attach EMD proof to the technical bid package for evaluation.

What is the delivery extension rule if quantity increases in this PAC item

Quantity may be increased up to 25% during contract; delivery period extends proportionally using (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. If original is <30 days, extension equals the original period.

What constitutes eligible bidders for the Lucknow bedding procurement

Eligible bidders are state institutions due to PAC restrictions. Must demonstrate IS 175 compliance with BIS certification and provide manufacturing/supply capability for bedsheets, tickings, and matching pillow covers, including relevant experience certificates.