North Central Railway Printing & Photocopying Service Tender 2026 Rajasthan/ NCR Railway Procurement
Bid Publish Date
03-Sep-2026, 6:25 pm
Bid End Date
24-Sep-2026, 7:00 pm
Value
₹45,000
Location
Progress
Tender Overview
Organization: North Central Railway (Indian Railways) seeks a Printing and Photocopying Service delivered onsite with monochrome output and buyer-provided paper. Estimated value: ₹45,000. Scope includes onsite photocopying and printing for a limited quantity, with no BOQ items published to date. The contract allows a 25% adjustment in quantity or duration at issue and again after award, ensuring flexibility for fluctuating needs. The Tender emphasizes service presence within the consignee’s state and requires adherence to the tender terms as well as past experience evidence. This procurement targets reliable vendors capable of rapid mobilization and compliant salary/disbursement practices. The absence of technical specifications indicates a focus on service delivery, timeliness, and documentation parity across engagements. This opportunity is relevant to vendors serving government printing and document photocopying tasks under Railways procurement norms.
Technical Specifications & Requirements
- Service type: Onsite printing and photocopying, monochrome outputs
- Delivery model: Onsite service at consignee location; paper supplied by buyer
- Contract flexibility: 25% increase/decrease in quantity or duration at contract issue and post-award
- Payment model for staff: Service provider pays salaries/wages, claims reimbursement from buyer with statutory documentation (PF, ESIC, bank statements)
- Experience evidence: Past project experience acceptable via contract copies, invoices with self-certification, execution certificates, or third-party notes
- Documentation: Submission of required certificates and documents per bid terms; office presence in the consignee state is required
- BOQ status: No items published yet; bidders should anticipate scope alignment with service category and terms
Terms, Conditions & Eligibility
- EMD and bid security: Not explicitly stated in data; bidders should rely on standard T&C submissions and at least documents listed in terms
- Payment terms: As per staff wage payments by contractor; reimbursement from buyer with statutory documents
- Delivery timeline: Not specified; requires readiness to deploy onsite service as per contrato
- Past experience proof: Accepts multiple forms of evidence; contracts, invoices, execution certificates, or third-party notes
- Office requirement: Service provider must have an office in the state of the consignee; documentary evidence required
- Certificates: All certificates/documents sought in bid must be uploaded; compliance with ATC/Corrigendum
- Penalties/LD: Not specified; typical rail tender defaults may apply
- Warranty/AMC: Not specified; no maintenance terms mentioned
Key Specifications
-
Product/service names: Printing and Photocopying Service (Onsite Monochrome)
-
Quantities: Not published (BOQ shows Total Items: 0; anticipate on-site demand)
-
Estimated value: ₹45,000
-
Delivery/installation: Onsite at consignee location; paper supplied by buyer
-
Experience: Acceptable proofs include contract copies and client execution certificates
-
Standards/Certifications: Not specified in tender data
Terms & Conditions
-
25% quantity/duration adjustment allowed at issue and post-award
-
Contractor to pay salaries/wages; reimbursement with statutory documents
-
Office of the service provider must be located in the consignee's state
-
Submission requires all bid certificates and documents; ATC/Corrigendum compliance
-
Past experience proof can be via multiple acceptable documents
Important Clauses
Payment Terms
Service provider pays staff wages first; claims reimbursement from buyer with PF/ESIC documentation and bank statements
Delivery Schedule
Onsite photocopying/printing service; schedule to be determined by contract; no explicit date in data
Penalties/Liquidated Damages
Not specified in provided terms; expect standard railway LDs per contract if service delays occur
Bidder Eligibility
-
Must have an office in the consignee state
-
Must upload all required certificates and documents per ATC/Corrigendum
-
Past experience demonstrated via contract copies or execution certificates
Tender Data
Bid Details
Quantity
5000
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Printing and Photocopying Service - Photocopying; Onsite; 6; 1; Without Operator; Paper to be provided by buyer; Not Applicable; Not Applicable; Not Applicable; Monochrome
Delivery Details
Delivery Locations
1
Delivery Cities
Prayagraj
Delivery Pincodes
211001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Saurav Kumar | 211001,DRM Office ALD Nawab Yusuf Road Civil Lines Allahabad | Prayagraj | Uttar Pradesh | 211001 | 5000 | - | Number of months within contract period : 36 |
Authority Records
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Documents 4
GeM-Bidding-9844823.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Past experience contracts or execution certificates
Invoices and self-certification for past projects
Company financial statements or turnkey project evidence
Statutory documents (PF, ESIC) for staff payments
Technical compliance certificates (if any)
OEM authorizations (if applicable)
Proof of office presence in the consignee state
Frequently Asked Questions
How to bid for North Central Railway onsite printing tender 2026
Bidders must submit GST, PAN, past experience contracts, and staff payroll documentation; ensure office presence in the consignee state and upload all mandatory bid certificates per ATC. The tender allows 25% scope adjustment; meet payroll and statutory requirements for staff deployed onsite.
What documents are required for this printing service tender in NCR
Required documents include GST certificate, PAN, past project contracts or execution certificates, invoices with self-certification, financial statements, PF/ESIC compliance, and proof of a local office; ensure OEM authorizations if applicable and upload per bid terms.
What are the delivery terms for onsite monochrome printing service
Delivery is onsite at the consignee location with paper provided by the buyer. The contractor must mobilize promptly; no explicit calendar date is given, bidders should align deployment with contract issuance and state requirements.
What is the financial scope and salary payment clause
Estimated value is ₹45,000; salaries/wages of deployed staff must be paid by the service provider first, with reimbursement from the buyer upon submission of PF/ESIC documents and bank statements.
Which experience proofs are acceptable for this NCR tender
Acceptable proofs include contract copies with invoices and self-certification, execution certificates by clients, or third-party inspection notes; the tender permits multiple documents to establish past experience.
What are the key eligibility points for railways printing services
Eligibility requires local office in the consignee state, uploading all bid certificates, and demonstrable past experience in printing/photocopying; comply with ATC/Corrigendum terms and provide statutory payroll documentation.
How does the 25% option clause affect bidding for this tender
The buyer may increase or decrease contract quantity or duration by up to 25% at contract issue and post-award; bidders must accept revised scope and adjust pricing or timelines accordingly.
What standards or certifications are explicitly required in this tender
The tender data does not specify fixed standards; bidders should prepare to meet general bid certificate requirements, IS/ISO certifications if requested later, and verify any ATC/Corrigendum updates before submission.