Indian Army OCR-Based Legacy Records Digitization Tender Rajauri Jammu & Kashmir 2026
Bid Publish Date
18-Jul-2026, 6:34 pm
Bid End Date
29-Jul-2026, 7:00 pm
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Organization: Indian Army (Department Of Military Affairs) seeks procurement related to OCR Based Legacy Records Digitization in RAJAURI, JAMMU & KASHMIR. The project scope references digitization of legacy records with an emphasis on OCR processing and secure data handling. Delivery flexibility allows a 25% quantity variation at contract placement or during currency, with extended delivery time calculated on a pro-rata basis, minimum 30 days. The bid requires bidders to demonstrate prior government sector experience and financial viability, and to comply with option clause delivery dynamics. Submissions must include entity identity, and anti-malware assurances.
- Location: RAJAURI, JAMMU & KASHMIR - 185131
- Category: OCR Based Legacy Records Digitization procurement under Indian Army
- Key differentiator: explicit option clause enabling up to 25% quantity variation and prorated delivery extension
- Notable context: emphasis on government-grade data handling, security attestations, and NDA commitments
Technical Specifications & Requirements
- No formal BOQ items or technical specifications provided
- Mandatory governance documents include a Non-Disclosure Declaration and Malicious Code Certificate certifying absence of embedded malware
- Required governance: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
- Compliance expectations: suppliers must have 3 years of demonstrated government/PSU supply experience for similar category products; primary product value governs eligibility
- Security/compliance: NDA and malware-free assurances are explicitly required to participate
- Optionable delivery: quantity adjustments up to 25%, with period calculations as specified by the buyer
Terms, Conditions & Eligibility
- EMD not specified in the available data; bidders must refer to procurement terms for exact amount
- Experience criterion: minimum of 3 years manufacturing/supplying similar category products to government bodies
- Documentation: submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate (bank-certified)
- Disclosures: Non-Disclosure Declaration and Malicious Code Certificate required with bid
- Contractual terms: option clause allows up to 25% quantity variation; extended delivery time to be calculated as (Increase/Original) × Original delivery period with a minimum of 30 days
- No explicit payment terms or warranty details provided in the tender summary
Key Specifications
-
Product/service: OCR-based legacy records digitization
-
Quantity: up to 25% variation allowed by purchaser
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Delivery: dependent on original delivery period; extended period minimum 30 days
-
Standards/Compliance: Malicious Code Certificate; Non-Disclosure Declaration
-
Experience: minimum 3 years in similar govt procurement
Terms & Conditions
-
Option clause permits +/- 25% quantity with pro-rata delivery time.
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3 years’ govt/PSU supply experience required; primary product value governs.
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Submit PAN, GSTIN, cancelled cheque, EFT mandate, NDA and malware certificate.
Important Clauses
Payment Terms
Not specified in data; bidders should verify with procurement for terms and timelines.
Delivery Schedule
Delivery period can be extended via option clause; minimum extension time 30 days; calculated as (Increased quantity / Original quantity) × Original delivery period.
Penalties/Liquidated Damages
Not specified in available data; bidders should confirm LD terms in final tender documents.
Bidder Eligibility
-
Minimum 3 years of govt/PSU supply experience for similar OCR/digitization categories
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Financial viability proof with non-liquidation status
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Compliance with NDA and malware-free assurances
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Procurement of items for OCR Based Legacy Records Digitization
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Pre-Bid & Qualification
Pre-Bid Date
21-07-2026 10:00:00
Pre-Bid Venue
Mala, Sunderbani Distt Rajauri (J&K) Pin - 185153
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Rajauri
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Rajauri | Rajauri | - | - | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9561953.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate (bank-certified) copy
Non-Disclosure Declaration certificate
Malicious Code Certificate
Experience certificates showing 3 years of government/PSU supply in similar category
Contract copies supporting prior government supplies
Bidder shall upload undertaking of financial standing (no liquidation or bankruptcy)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for OCR based legacy records digitization in Rajauri?
Bidders must submit PAN, GSTIN, Cancelled Cheque and EFT Mandate with NDA and Malicious Code Certificate. Demonstrate at least 3 years of govt/PSU supply experience in digitization; comply with option clause delivering up to 25% more quantity. Ensure malware-free software and NDA compliance.
What documents are required for the Indian Army OCR tender 2026 in JK?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, NDA, Malicious Code Certificate, and government/PSU experience contracts. Prior contracts should prove year-by-year quantities, with primary product value meeting eligibility criteria for bunch bids.
Which experience criteria must bidders meet for this Army tender?
Bidders must have 3 years of regular manufacture and supply of similar category products to Central/State Govt organizations or PSUs, with copies of relevant contracts submitted for each year of activity to support eligibility.
What is the role of the option clause in delivery schedules?
The Purchaser may increase/decrease quantity by up to 25% and adjust delivery time accordingly. Additional time equals (increased quantity/original quantity) × original delivery period, with a minimum 30 days; extensions may extend to original delivery period.
Are there any malware checks required for this OCR tender?
Yes, bidders must provide a Malicious Code Certificate confirming the hardware/software offered does not contain malicious code that could compromise function, data, or security; noncompliance constitutes breach of contract.
What are the key submission requirements for banking details?
Submit a certified EFT Mandate and a Cancelled Cheque along with the Bid; ensure bank details match the bidder’s legal entity to avoid payment delays.
What standards or certifications are expected for digitization?
While explicit standards aren’t listed, bidders should emphasize government-grade data handling, NDA compliance, and malware-free software practices; ensure alignment with IS/ISO frameworks if stated in final tender docs.
What is the geographic scope for this OCR records project?
The procurement is located in RAJAURI, JAMMU & KASHMIR (PIN 185131); bidders must be prepared to operate within this district and adhere to security and access controls typical for military digitization programs.
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Documents 3
GeM-Bidding-9561953.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS