GEM

Ai Airport Services Limited Engine Oil Hydraulic Oil ATF Gear Oil Tender Malappuram Kerala 2025

Bid Publish Date

14-Dec-2025, 5:33 pm

Bid End Date

24-Dec-2025, 6:00 pm

Location

MALAPPURAM , KERALA

Progress

Issue14-Dec-2025, 5:33 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1050

Category

Engine Oil 1

Bid Type

Two Packet Bid

Categories 15

ENGINE OIL PASSENGER MOTOR VEHICLES ENGINE HYDRAULIC MOBIL OIL GEAR LUBRICATING OILS MACHINE OIL HYDRAULIC OIL HYDRO FLUID LUBRICANT LUBE OIL CONING OIL LUBRICANT PRODUCT GEAR OIL

Tender Overview

Ai Airport Services Limited invites bids for procuring a range of lubricants including Engine Oil 1, Engine Oil 2, Hydraulic Oil, Automatic Transmission Fluid (ATF), and Gear Oil at the Malappuram, Kerala (673314) location. The procurement scope lists five items under the BOQ with no specific quantity or unit details provided. The tender embeds an option clause enabling a +/- 25% quantity adjustment at contract award and during the contract period at the contracted rates. Delivery terms reference the last delivery order date, with a minimum extension framework of 30 days and proportional time calculations for additional quantities. A unique feature is the ability to extend delivery time based on (Additional quantity ÷ Original quantity) × Original delivery period, subject to the minimum 30 days. This tender requires bidders to align with these delivery mechanics.

Technical Specifications & Requirements

  • Product categories: Engine Oil 1, Engine Oil 2, Hydraulic Oil, Automatic Transmission Fluid (ATF), Gear Oil.
  • No explicit quantitative BOQ details are provided; five items exist with N/A quantities.
  • No standards or brand mandates are specified in the available data.
  • Key procurement terms include a flexible quantity mechanism (±25%), and calculated delivery extension rules tied to the original delivery period.
  • This tender document lacks explicit performance metrics, warranty specs, or installation requirements; bidders should prepare standard lubricant compliance and supply readiness.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may modify order quantity by up to ±25% during contract and upon contract extension.
  • Delivery period: Calculated extension formula based on (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • If original delivery is short, the additional time equals the original delivery period; extensions possible up to the original delivery period.
  • Compliance with the stated delivery mechanics is required; no explicit EMD, payment terms, or warranty details are disclosed in the available information.

Key Specifications

  • Product/service names: Engine Oil 1, Engine Oil 2, Hydraulic Oil, Automatic Transmission Fluid (ATF), Gear Oil

  • Quantities: Not provided in the BOQ (N/A for all items)

  • EMD/Estimated value: Not specified in the tender data

  • Experience/eligibility: Not specified in the data; assume standard lubricant supply capability

  • Delivery/installation: Delivery calculations based on original and extended delivery periods with minimum 30 days

  • Quality/standards: No specific standards or brand requirements stated in available data

Terms & Conditions

  • Option Clause allowing ±25% quantity variation during contract and currency

  • Delivery time extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period with 30-day minimum

  • BOQ indicates 5 items but quantities are not provided (N/A)

Important Clauses

Delivery Terms

Delivery period adjusted via the option clause; minimum extension is 30 days; extended time linked to original delivery period.

Quantity Variation

Purchaser may increase/decrease order quantity up to 25% at contract placement and during currency at contracted rates.

Payment & Warranties

No explicit payment terms or warranty details provided in the data; bidders should seek standard industry terms.

Bidder Eligibility

  • Adequate supply capacity for multiple lubricant categories (engine, hydraulic, ATF, gear oils)

  • Experience in government/PSU lubricant procurement preferred

  • GST registration, PAN, and financial capability documentation

Past Similar Tenders (Historical Results)

5 found

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Posted: 19 June 2025
Closed: 30 June 2025
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Posted: 15 May 2025
Closed: 27 May 2025
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Posted: 29 August 2025
Closed: 8 September 2025
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POONCH, JAMMU & KASHMIR

Posted: 18 December 2024
Closed: 9 January 2025
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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Engine Oil 1 SAE 20W40 210 ltrs [email protected] 15
2 Engine Oil 2 SAE 20W40 210 ltrs [email protected] 15
3 Hydraulic Oil SAE 68 210 ltrs [email protected] 15
4 Automatic Transmission Fluid Dex 2 210 ltrs [email protected] 15
5 Gear Oil SAE 90 210 ltrs [email protected] 15

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Required Documents

1

Experience Criteria

2

Past Performance

3

Certificate (Requested in ATC)

4

OEM Authorization Certificate

5

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

6

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about KERALA tender market

How to bid in the Malappuram lubricant tender in Kerala 2025?

Bidders should prepare standard corporate documents (GST, PAN) plus experience certificates for lubricant supply. Submit OEM authorizations if required, and demonstrate capability across engine, hydraulic, ATF, and gear oils. Ensure compliance with delivery-clause mechanics and provide any requested bid security documents per local procurement norms.

What documents are required for Ai Airport lubricant bid in Kerala?

Submit GST certificate, PAN card, company registration, financial statements, EMD documents (if demanded), experience certificates for similar oil supply, and technical compliance notes. Include OEM authorization letters if OEM brands are specified, even though the tender data is limited.

What are the key delivery terms for the Ai Airport lubricant tender?

Delivery terms hinge on the last date of the original delivery order and extendable by the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days. Bidders must plan lead times accordingly and monitor quantity fluctuations under the 25% option.

Which oil categories are covered under this tender in Kerala?

The tender lists five categories: Engine Oil 1, Engine Oil 2, Hydraulic Oil, Automatic Transmission Fluid (ATF), and Gear Oil. Quantities are not disclosed in the BOQ; bidders should be ready to supply across all five categories if awarded.

What is the eligibility for lubricant suppliers interested in AI Airport Services Limited?

Eligibility centers on proven lubricant supply capability, relevant project experience, and standard compliance documents (GST, PAN, financials). While the data does not specify exact turnover, bidders should demonstrate liquidity and experience in government procurement to strengthen eligibility.

Are there any brand or standard requirements for the Kerala tender?

The available data does not specify brand or standard mandates. Bidders should propose compliant lubricants meeting general automotive oil standards and be prepared to align with delivery-time calculations and quantity variation terms. Seek clarification on any IS/ISI or OEM requirements during bid submission.