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Survey Of India Shredding Machine Tender Bidding 2025 India - Paper Shredder Supply with 25% Option, 45000 EMD

Bid Publish Date

31-Oct-2025, 11:44 am

Bid End Date

10-Nov-2025, 12:00 pm

EMD

₹45,000

Value

₹9,00,000

Location

SOUTH DELHI , DELHI

Progress

Issue31-Oct-2025, 11:44 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM authorizations may be required; data sheet must align with offered model
  • • Technical standards: Data sheet alignment; security level of cuts and minimum shredding capacity specifics
  • • Special clauses: 25% quantity variation option; extended delivery periods computed by formula
  • • Eligibility: Financial viability, no liquidation, and service center availability in consignee state
  • • Warranty/AMC: Comprehensive warranty included; post-warranty support expected
  • • Penalties: Liquidated damages not specified; ensure performance guarantees and clear SLA
  • • Delivery: Installation and commissioning included; training during handover

Categories 6

PAPER SHREDDER ESCRAP METAL SCRAP SCRAP METAL SHREDDER MACHINE MACHINE

Tender Overview

Survey Of India invites bids for a Shredding Machine/Paper Shredder with installation, commissioning, and training included. Estimated value is ₹9,00,000 with an EMD of ₹45,000. The scope requires a complete unit with a comprehensive warranty, on-site or carrier-based service, and post-warranty support. A 25% quantity variation option exists, exercisable during contract, with delivery timelines linked to the original delivery order. The tender emphasizes service centres in the consignee state and mandatory data sheet submission. This procurement targets reliable security and document destruction equipment for government use, with a need for robust after-sales support and documented demonstrations. Unique features include integrated waste bin and training provisions, ensuring seamless operation post-installation.

Technical Specifications & Requirements

  • Category: Shredding Machine / Paper Shredder
  • Feeding Mode: Manual or automatic feed as per model
  • Cuts Type & Security: Cross-cut or micro-cut with specified security level; exact grade not stated
  • Working Width: Tolerance ±5%
  • Minimum Shredding Capacity: Approximately 10 sheets of 75 GSM paper per 1 mm thickness
  • Duty Cycle & Throughput: Designed for continuous operation with hourly throughput depending on duty cycle
  • Waste Bin: Included; capacity to be confirmed in Data Sheet
  • Body/Frame Material: Steel or metal alloy for robust build
  • Warranty & Installation: Comprehensive unit warranty; installation and commissioning included; training and demonstration included; post-warranty support
  • Data Sheet: Mandatory data sheet alignment with bid; OEM authorizations required if applicable

Terms, Conditions & Eligibility

  • EMD: ₹45,000 (via DD or online, as per ATC) with documentary proof
  • Delivery Terms: Notified delivery period linked to last date of original delivery order; option extension governed by 25% quantity variation
  • Service Centers: Functional center in the consignee state; establishment within 30 days of award if not present
  • Submission Documents: GST, PAN, experience certificates, financials, EMD documents, data sheet, OEM authorizations
  • Payment Terms: Payment on delivery post-acceptance; ensure submission of required certificates and performance guarantees
  • Warranty/Penalties: Comprehensive warranty; penalties/LD clauses not detailed in data; ensure data sheet match
  • Other: Bidder must not be in liquidation or ongoing legal proceedings; escalation matrix for service support required

Key Specifications

  • Shredding Machine category with installation and commissioning

  • Minimum sheet capacity: ~10 sheets of 75 GSM per 1 mm thickness

  • Continuous duty cycle and hourly throughput dependent on model

  • Waste bin included; capacity to be specified in Data Sheet

  • Body material: steel or metal alloy

  • Data Sheet alignment with product offered; mismatch can lead to rejection

  • Training and demonstration included; post-warranty support required

Terms & Conditions

  • EMD ₹45,000 via DD or online; submission proof required

  • Delivery period linked to original order; extension via option clause

  • Service center in consignee state; 30 days to establish if not present

Important Clauses

Payment Terms

Payment processed on delivery after acceptance; ensure required certificates and data sheets are submitted

Delivery Schedule

Delivery period begins after last date of original delivery order; 25% quantity variation possible

Penalties/Liquidated Damages

LDs not detailed; bidders should seek explicit SLA and performance guarantees in bid

Bidder Eligibility

  • Not under liquidation or bankruptcy; no ongoing receivership

  • Demonstrated experience with shredding equipment procurement

  • Functional Service Centre in the consignee's state or commitment to establish within 30 days

Documents 3

GeM-Bidding-8483294.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Posted: 20 September 2025
Closed: 7 October 2025
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Posted: 28 January 2026
Closed: 9 February 2026
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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description and Purpose of Machine A shredding machine is a device designed to cut paper and other materials such as CDs/Visiting Cards/Credit Cards/OHP Sheets etc into small pieces, ensuring that confidential information becomes unreadable / non-restorable. These machines are commonly utilized by businesses and government agencies to securely dispose of their sensitive documents, as well as items like credit cards and CDs that are no longer needed by the organization.
Generic Construction The machine will feature an aesthetically pleasing design and robust construction, ensuring it remains stable and undistorted during operation. All rotating and moving parts will operate smoothly and securely. Key components of the shredding machine include an appropriate motor, cutting blades, a gear set, housing, and a waste basket. Additionally, the machine will be equipped with necessary safety devices to prevent accidents during use.
Features and Performance Feeding Mode Manual Feeding
Features and Performance Type of Cuts Straight Cut
Features and Performance Security Level of Cuts P1
Features and Performance Working Width (tolerance +5%) A0 (840mm)
Features and Performance Minimum Shredding Capacity (Thickness of bunch of sheets, approximate 10 Sheets of 75 GSM paper is around 1mm) > 10mm ≤ 15mm
Features and Performance Duty Cycle (continuous operation) continuous
Features and Performance Throughput (hourly shredded paper weight can be produced working @ given duty cycle) minimum 100 Kg
Features and Performance Waste Bin Provided No
Features and Performance Waste Bin Capacity NA
Material Material of Body / Frame / Structure of the Machine MS Sheet duly surface treated and coated to avoid rusting/Precoated Sheets
Service, Warranty, Installation and Commissioning Comprehensive warranty for complete unit 1 year from the date of satisfactory commissioning of the machine
Service, Warranty, Installation and Commissioning Installation and Commissioning inclusive in the scope of supply Yes
Service, Warranty, Installation and Commissioning Training and Demonstration The installation and demonstration of the machine at the consignee place shall be carried out as part of installation and commissioning
Service, Warranty, Installation and Commissioning Post warranty support Agree to provide all supports and spares etc including CMC / AMC as per independent contract if placed by the buyer for 7 years from the date of commissioning

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar shredding equipment supply

4

Financial statements or solvency proof

5

EMD submission proof (DD or online transfer)

6

Technical data sheet aligned to offered model

7

OEM authorization or dealership certificate (where applicable)

8

Service center details and escalation matrix

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for shredding machine tender in India 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹45,000 via DD or online. Include the product data sheet, OEM authorizations, and proof of a service center in the consignee state or a commitment to establish within 30 days of award. Ensure installation, training, and post-warranty support are documented in the bid.

What documents are required for shredding machine procurement in 2025?

Required documents include GST certificate, PAN, company financials, experience certificates of similar supply, EMD proof (₹45,000), OEM authorization, data sheet matched to the offered model, and service center details with escalation matrix. Non-submission may lead to bid rejection.

What are the technical specs for the shredder in this bid?

Specs cover feeding mode, type and security level of cuts, working width (±5%), minimum shredding capacity (~10 sheets of 75 GSM per 1 mm), duty cycle, hourly throughput, waste bin capacity, and body material. Data sheet alignment is mandatory; mismatch can cause rejection.

When is the delivery timeline for the shredding machine tender?

Delivery period aligns to the last date of the original delivery order; option clause allows up to 25% quantity variation with a minimum 30 days extension if needed. Ensure readiness for installation and commissioning as part of the bid schedule.

What are the EMD and payment terms for this procurement?

EMD is ₹45,000 paid by demand draft or online transfer; payment terms typically on delivery after acceptance. Include documentary proof of EMD with bid and ensure data sheet verification before payment release; confirm any site acceptance tests in the contract.

What warranty and post-warranty support is required for the shredder?

A comprehensive warranty covering the complete unit is required; installation and commissioning must be included. Post-warranty support should be described with response times and parts availability; bidders should demonstrate service center capabilities and escalation procedures.

What is the role of service centers in this shredding tender?

Bidder must have a functional service center in the consignee state; if not, establish one within 30 days of award. Payment release is contingent on documentary evidence of establishing the service center and ongoing support readiness.

How to ensure data sheet alignment with offered shredder model?

Submit a product data sheet that exactly matches the offered model specifications, including capacity, duty cycle, waste bin capacity, and security level of cuts. Any mismatch can lead to bid rejection; ensure OEM authorization corresponds to the model offered.