Indian Army Brake Drum Tender Ambala Haryana 2026 – BIS Licence, Type Test Certificates, Sample Approval
Progress
Key Highlights
- • Strict requirement for BIS licence and type test certificates
- • Advance sample submission within 5 days of award with conformity to approved sample
- • Option clause permitting up to 25% quantity variation at contracted rates
- • Delivery period adjustments based on original delivery period and extended timelines
- • No BOQ items; no explicit estimated value or EMD details provided
- • Rejection possible if any mandatory certificates are missing or samples deviate significantly
- • Mandatory adherence to product specifications and bid conditions in terms
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a Brake Drum procurement in Ambala, Haryana. The tender notes an option clause allowing up to 25% quantity variation during and after contract, with delivery time adjustments tied to original delivery periods and a minimum extension of 30 days. Bidders must provide mandated certificates (BIS license, type test, approvals) with the bid, and submit an advance sample within 5 days of award for buyer evaluation. The contract emphasizes conformity to contract specifications and potential contract termination for major sample deviations. The absence of BOQ items indicates a narrowly scoped procurement or placeholders. This tender emphasizes compliant certification, sample-based validation, and flexible delivery timelines based on option quantities. Key differentiators include the mandatory pre-sample approval process and the explicit option clause governing quantity and delivery extensions.
Technical Specifications & Requirements
- Product: Brake Drum
- Category: STLN, BRAKE DRUM
- Certificates required: BIS licence, type test certificate, approval certificates
- Sample process: advance sample required within 5 days of award; must align with approved sample or receive modification list within 5 days
- Delivery timing: delivery period can extend using the option clause; time extension calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Terms: if buyer delays sample approval, delivery period may be refixed without LD; bulk supplies aligned to approved sample if deviations exist
- BOQ: Not available; no quantity data provided
Terms, Conditions & Eligibility
- Option Clause: quantity may increase up to 25% during and after contract at contracted rates
- Sample & Certification: bidders must upload all requested certificates (BIS, type test, approvals) with bid
- Advance Sample: required within 5 days of award; non-conforming samples may lead to contract termination or modifications
- Penalties/LD: details not specified beyond approval-based adjustments; ensure compliance to avoid rejection
- Documentation: bidders must comply with all product specifications and bid documents; non-submission risks rejection
- Delivery/Payment terms:Delivery period linked to original schedule with extensions; payment terms not specified
Key Specifications
-
Brake Drum: STLN category
-
Certificates: BIS licence, type test certificate, approval certificates
-
Advance sample: submit within 5 days of award
-
Delivery extension: (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days
-
Sample approval impact: delay may reset delivery timeline; major deviations may lead to contract termination
Terms & Conditions
-
Option clause allows up to 25% quantity variation at contracted rates
-
Advance sample must be approved or request modifications within 5 days
-
Mandatory BIS/type test certificates with bid; samples supplied free for testing
Important Clauses
Payment Terms
Not specified in data; rely on standard government terms and contract.
Delivery Schedule
Delivery period can be extended per option clause; computation method described with minimum 30 days.
Penalties/Liquidated Damages
Not explicitly defined; risk managed via sample approval and delivery delays.
Bidder Eligibility
-
Must hold BIS licence and provide type test certificates
-
Must submit advance sample within 5 days of award
-
Must comply with option quantity adjustments up to 25%
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
2 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
STLN, BRAKE DRUM
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
AMBALA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | AMBALA | AMBALA | - | - | 2 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9884909.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Required Documents
GST registration certificate
PAN card
BIS license and type test certificates
Approval certificates as prescribed
Advance sample submission documentation
Experience certificates (if any related to brake drums or similar components)
Financial statements / turnover evidence (if required by bidder)
OEM authorization (if bidding as authorized reseller)
Frequently Asked Questions
Key insights about HARYANA tender market
What documents are required for brake drum tender in Ambala?
Bidders must submit GST registration, PAN, BIS licence, type test and approval certificates, advance sample documents, and any OEM authorizations. Ensure all certificates are uploaded with the bid and that the advance sample is available within 5 days of award to avoid delays.
How does the 25% option clause affect delivery timelines?
The purchaser may increase quantity by up to 25% at contracted rates; delivery extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Plan buffers for potential increases during contract.
What is the advance sample submission requirement for brake drums?
Advance sample must be submitted within 5 days of award. The buyer will approve or list modifications within 5 days; delays in approval can shift the delivery period without liquidated damages.
Which standards and certifications are mandatory for this bid in Haryana?
Mandatory BIS licence and type test certificates, plus any approvals specified in the product specification section. Submitting these certificates with the bid is essential to avoid rejection.
When is delivery expected if samples pass inspection?
Delivery timing follows the original delivery period unless modified by the extension under the option clause, with a guaranteed minimum extension of 30 days if quantity is increased.
What happens if samples do not conform to contract specifications?
If samples show major deviations, the buyer may require fresh samples or terminate the contract after notifying deviations. Suppliers must ensure bulk supplies match the approved sample.
What are the key eligibility criteria for brake drum suppliers in this tender?
Eligibility includes BIS certification, type test compliance, ability to submit an advance sample within 5 days, and adherence to the 25% quantity variation clause. Suppliers should have compliant documentation ready for submission.
How to prepare for the brake drum bid in Ambala with no BOQ items?
Prepare complete certification package, confirm brake drum specifications fall under STLN, ensure sample readiness, and align with option clause terms. Without BOQ, emphasize compliance, testing, and delivery readiness per sample approvals.