Indian Army Water Cooling & Refrigeration Equipment Tender Tinsukia Assam 2026 - ISI/ISO Standards & 25% Quantity Flexibility
Progress
Tender Overview
- Organization: Indian Army, Department Of Military Affairs, bidding for multiple refrigeration and water cooling appliances in TINSUKIA, ASSAM 786125. Items include water cooler, water camper 16 litre, water camper 11 litre, deep freezer 180 litre, and double door refrigerator. Estimated value: ₹282,050. Scope covers supply, installation, testing, commissioning, operator training, and any statutory clearances. Delivery terms hinge on the option clause allowing up to 25% quantity variation and adjusted delivery periods, with minimum extension rules. Emphasis on post-sale service with local OEM support and service centres in the state of delivery. Context: military procurement requiring reliable, standards-compliant appliances with OEM installation. Unique clause: option-based quantity changes during contract execution.
Technical Specifications & Requirements
- Product categories: water cooling equipment and domestic/commercial refrigeration units in 5 items, no specific technical specs published.
- Delivery/installation: Scope includes supply, installation, testing, commissioning, and operator training.
- OEM installation must be performed by the supplier or OEM; installation/commissioning responsibilities clearly assigned.
- Service support: functional service centre in the consignee’s state; dedicated toll-free service number; escalation matrix to be provided.
- Imported products require Indian-based OEM registration for after-sales service.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; bid must include financial standing and non-liquidity attestations. Bidders must comply with the ATC Terms.
- Quantity variation: up to 25% at contract placement and during currency, with delivery extensions calculated by (increased quantity / original quantity) × original delivery period, minimum 30 days.
Terms, Conditions & Eligibility
- EMD/financial standing: Bidder must not be under liquidation or bankruptcy; an undertaking to this effect is required.
- Delivery timeline: Delivery period aligns with original terms; additional time rules apply per option clause; minimum time extension rules (30 days minimum).
- Payment & clearances: Payment terms referenced in ATC; statutory clearances (if any) to be provided; GST/PAN and EFT mandate documents required.
- Service & warranty: Functional service centres in the state of each consignee; on-site warranty where applicable; OEM installation/AMC terms to be met within 30 days post-award if centers are not pre-existing.
- OEM/authorization: Imported items require registered Indian office for after-sales service; OEM authorization certificate to be submitted.
- BoQ: 5 items with no specific quantities listed; the scope includes installation/training and statutory clearances if any.
Key Specifications
-
Water cooler and 16 L water camper units
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11 L water camper unit
-
Deep freezer 180 L
-
Double door refrigerator
-
Estimated contract value: ₹282,050
-
Delivery terms allow up to 25% quantity variation
-
OEM installation/commissioning and operator training required
-
Functional Service Centre in consignee's state; toll-free service
-
Imported products require registered Indian OEM for after-sales service
-
Mandatory PAN, GSTIN, EFT mandate submission
Terms & Conditions
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Option clause enabling 25% quantity increase/decrease
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Delivery period adjustments based on (increased/original) × original days
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Mandatory service centres and OEM installation obligations
Important Clauses
Payment Terms
Payment terms subject to ATC; documentary evidence of functional service centre required before payment release
Delivery Schedule
Delivery period starts from last date of original delivery order; extension rules apply with minimum 30 days
Penalties/Liquidated Damages
Penalties/LD not explicitly stated; adherence to delivery and service obligations implied
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
-
Must have functional service centre in consignee state or plan to establish within 30 days
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OEM authorization for imported items and after-sales support in India
Tender Data
Bid Details
Quantity
42
Category
Water cooler
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
141
OEM Avg. Turnover
5
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Water cooler , Water Camper 16 litre , Water Camper 11 litre , Deep freezer 180 ltr , Double Door Refrigerator
Pre-Bid & Qualification
Pre-Bid Date
19-10-2026 11:00:00
Pre-Bid Venue
A pre-bid meeting will be conducted before the opening of the bid. All prospective bidders are requested to attend the meeting at STN HQ DINJAN, Distt: Dibrugarh, Assam - 786189.
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Tinsukia
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Tinsukia | Tinsukia | - | - | 2 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-10051960.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Water cooler
80 litre capacity water cooler
Water Camper 16 litre
Water Camper 16 ltr Leak Proof
Water Camper 11 litre
Water Camper 11 ltr Leak Proof
Deep freezer 180 ltr
Deep Freezer 180 ltr
Double Door Refrigerator
smart Double door refrigerator
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Water cooler | 80 litre capacity water cooler | 2 | pieces | buyer1057.ia.as | 10 | |
| 2 | Water Camper 16 litre | Water Camper 16 ltr Leak Proof | 20 | pieces | buyer1057.ia.as | 10 | |
| 3 | Water Camper 11 litre | Water Camper 11 ltr Leak Proof | 16 | pieces | buyer1057.ia.as | 10 | |
| 4 | Deep freezer 180 ltr | Deep Freezer 180 ltr | 3 | pieces | buyer1057.ia.as | 10 | |
| 5 | Double Door Refrigerator | smart Double door refrigerator | 1 | pieces | buyer1057.ia.as | 10 |
Categories
4
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Documentation proving non-liquidation/insolvency status
OEM authorization (for imported products) or local authorization
Evidence of Functional Service Centre (or plan to establish within 30 days of award)
Experience certificates and financial statements
ATC acknowledgement/documentation
Frequently Asked Questions
Key insights about ASSAM tender market
How to participate in water cooler tender in Tinsukia Assam 2026?
Bidders should prepare PAN, GSTIN, EFT mandate, and cancelled cheque; submit non-liquidity undertaking, OEM authorization for imported items, and evidence of a functional service centre or a plan to establish one within 30 days of award. Include installation and commissioning quotes and installation scope details.
What documents are required for Army refrigeration equipment bid in Assam?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate; experience certificates; financial statements; OEM authorization; service centre proof or establishment plan; and ATC-acknowledged terms detailing installation, testing, and training responsibilities.
What are the delivery terms for quantity variation in this tender?
The purchaser may increase/decrease quantity up to 25% at contract placement and during currency. Additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days.
Which products are included in the Army Assam tender 2026?
Products include water cooler, water camper 16 L, water camper 11 L, deep freezer 180 L, and double door refrigerator; all required to be supplied, installed, tested, commissioned, and operator trained per ATC terms.
What is the estimated contract value and scope for this bid?
Estimated value is ₹282,050. Scope encompasses supply, installation, testing, commissioning, operator training, and statutory clearances, with OEM/installation responsibilities and service support requirements.
What service center requirements exist for the Army tender in Assam?
Bidders must have a functional service centre in the consignee state; if not, establish one within 30 days of award. Payment release is contingent on documentary evidence of the service centre.
Are imported products allowed, and what after-sales support is required?
Imported items require an OEM or authorized seller with a registered Indian office for after-sales support; submit an OEM authorization certificate as part of bid submission.
What installation and training obligations accompany the supply?
Scope includes installation, testing, commissioning, and operator training; installation to be performed by OEM/authorized personnel, with training provided to operators and necessary statutory clearances pursued if applicable.