book scanner
Indira Gandhi National Centre For The Arts (ignca)
NEW DELHI, DELHI
Posted:
8 March 2025
Closed:
11 March 2025
GEM
GEM
Indian Navy Book Scanner Tender New Delhi 2026 - ISI/ISO Standards Compliant, On-Site OEM Warranty 1+ Year
Progress
Issue12-Jun-2026, 12:43 pm
AwardPending
Quantity
25
Bid Type
Two Packet Bid
Key Highlights
- • Exact EMD amount: ₹7,207,129 delineated in tender terms
- • 50% quantity variation right and extended delivery time calculations
- • On-site OEM warranty specified; duration to be confirmed in terms
- • Mandatory Data Sheet submission with bid to verify parameter alignment
- • 3 years’ govt-sector supply experience required (central/state/PSU)
- • Malicious Code Certification to prevent malware or IP infringement
- • PAN, GSTIN, cancelled cheque and EFT mandate are compulsory submissions
- • Book Scanner category with precise parameters: image sensor, resolution, buffer, scan speed
Categories
2
Tender Overview
The Indian Navy, Department Of Military Affairs, invites bids for a Book Scanner Type with on-site OEM warranty. Located in New Delhi, Delhi 110001, the procurement targets a single or multiple units with a substantial EMD of ₹7,207,129. The scope centers on high-resolution digitization capabilities for bound volumes, with emphasis on image sensor quality, scanning speed, and book-size handling. The buyer reserves right to adjust quantity up to 50%, at contracted rates, and to extend delivery per the option clause. A strong emphasis on data sheet alignment and vendor financial standing exists to ensure reliable government supply. Unique evaluation will hinge on technical compliance and OEM integrity. Key differentiator includes strict data-sheet match, anti-malware certification, and 3-year government supply experience.
Technical Specifications & Requirements
- Category: Book Scanner Type; Technology; Image sensor Chip; Scan Area (open book size); Maximum Book Thickness (mm); Optical Resolution (dpi); Scan Speed (Sec per Scan); Buffer Memory (MB); On Site OEM Warranty (Year).
- Data Sheet upload mandatory; ensure product parameters match bid offering; mismatch may lead to rejection.
- Experience requirement: 3 years in supplying similar government-specified equipment, with contracts to copy documents supported by copies.
- Malicious Code Certificate: supplier must certify absence of embedded malicious code and IP infringement risk.
- EMD: ₹7,207,129; Bidder to comply with vendor code creation and EFT documentation.
Terms, Conditions & Eligibility
- EMD amount: ₹7,207,129; payable as specified in terms.
- Option clause enabling up to 50% quantity variation during contract and extended delivery periods.
- Eligibility: 3 years’ regular manufacture/supply to Central/State Govt/PSU; provide contract copies.
- Financial due-diligence: bidder to upload PAN, GSTIN, cancelled cheque, and EFT mandate.
- Data Sheet alignment required; breach leads to rejection.
- Malicious Code Certificate mandatory; ensures device/software integrity and IP compliance.
Key Specifications
-
Product: Book Scanner Type with standard Image sensor Chip
-
Specifications should include: Scan Area when book is open, Maximum Book Thickness in mm, Optical Resolution in dpi, Scan Speed in seconds per scan, Buffer Memory in MB, On Site OEM Warranty in years
-
Data Sheet to be uploaded and matched to bid; mismatches may cause rejection
-
3 years govt procurement experience required with contract copies
-
Malicious Code Certificate to certify no embedded malware and no copyright/IP breach
Terms & Conditions
-
Option clause allows up to 50% quantity variation at contract and during currency
-
EMD amount of ₹7,207,129 required for bid submission
-
3 years govt/PSU supply experience required with proof
-
Data Sheet alignment critical; mismatches may lead to bid rejection
Important Clauses
Payment Terms
Details to be as per standard GEM norms; ensure EFT readiness with PAN/GST
Delivery Schedule
Delivery period linked to last date of original delivery order; extended time formula applies
Penalties/Liquidated Damages
Penalties to be applied for delayed delivery as per contract terms; specifics not provided in available data
Bidder Eligibility
-
Regularly manufactured/supplied same or similar book scanner products to govt/PSU for 3 years
-
Non-liquidation status; no court proceedings against bidder
-
Data Sheet compliance with offered model; mismatches may disqualify
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
book scanner (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9459107.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Book Scanner Type | Table top (without computer and display screen), Kiosk (including computer and display screen) |
| Specification | Technology | Digital Camera Scanning |
| Specification | Image sensor Chip | CMOS |
| Specification | Scan Area (Book Size when open) | A2 |
| Specification | Maximum Book Thickness (mm) | 200 |
| Specification | Optical Resolution (dpi) | 400, 500, 600 Or higher |
| Specification | Scan Speed (Sec per Scan) | 1.0 Or higher |
| Specification | Buffer Memory (MB) | 0.0 Or higher |
| Specification | On Site OEM Warranty (Year) | 3 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Cancelled cheque
4
EFT Mandate certified by bank
5
Data Sheet of offered product
6
Experience certificates for govt/PSU supply (3 years)
7
OEM authorization (if applicable)
8
Documents proving non-liquidation status
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the book scanner tender in New Delhi 2026?
Submit the Data Sheet with your bid and include PAN, GSTIN, cancelled cheque and an EFT mandate. Ensure 3 years of govt/PSU supply experience, and include OEM authorization if required. Comply with the Malicious Code Certificate and data-sheet alignment to avoid rejection.
What documents are required for the Indian Navy book scanner bid?
Required documents include GST certificate, PAN card, Cancelled cheque, EFT Mandate, Data Sheet, and govt procurement experience contracts for 3 years. OEM authorizations and financial statements may be requested; ensure data sheet matches offered product specifications.
What are the key technical specifications for the book scanner?
Specifications cover Scan Area when open, Maximum Book Thickness, Optical Resolution, Scan Speed, Buffer Memory, and On Site OEM Warranty. Exact values must be provided in the Data Sheet and match the tender’s product offering.
What is the EMD requirement for this Navy procurement in Delhi?
The bid requires an EMD of ₹7,207,129; ensure payment as per GEM terms. EMD documents must be submitted along with other bidder qualifications and Data Sheet alignment to participate.
When is the delivery schedule and option clause applicable?
Delivery must align with the original delivery period; an option allows up to 50% quantity variation at contracted rates, with time extensions calculated per the formula, subject to minimum 30 days.
What is required to prove govt procurement experience for bidders?
Provide copies of contracts with Central/State Govt or PSU demonstrating supply of similar book scanners over the prior 3 years, with quantity details for each year of engagement.
What safety/warranty certifications are needed for the scanner?
Submit On Site OEM Warranty details in years, plus the Malicious Code Certificate ensuring no embedded malware and no IPR violations; ensure ISO/IEC/IS standards alignment if specified in Data Sheet.
How to verify data sheet alignment for the offered scanner?
Upload the product Data Sheet and cross-check all technical parameters against tender requirements; any unexplained mismatch will render the bid non-responsive, so ensure model numbers, dpi, memory, and warranty match exactly.
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Documents 5
GeM-Bidding-9459107.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS