National Forensic Sciences University Document Imaging System Tender Varanasi Uttar Pradesh 2026 - OEM Installation & Malicious Code Certificate
Bid Publish Date
13-Aug-2026, 8:57 pm
Bid End Date
03-Sep-2026, 9:00 pm
EMD
₹4,00,000
Location
Progress
Key Highlights
- • OEM installation and commissioning by OEM-certified personnel or OEM-authorized reseller
- • Mandatory Malicious Code Certificate for hardware and software
- • 3 years of prior govt/PSU supply experience for bidder or OEM
- • Data Sheet upload with exact parameter matching; mismatch risks rejection
- • Quantity variation up to 25% during contract and extended delivery period rules
- • EMD amount explicitly stated: ₹4,00,000
- • Notional delivery timelines governed by original delivery period with extension logic
- • Not specified in tender: but emphasis on non-obsolescence and data integrity requirements
Tender Overview
National Forensic Sciences University (Women Safety Division) in Varanasi, Uttar Pradesh seeks a Document Imaging (Examination) System. The project carries an EMD of ₹4,00,000 and requires OEM installation/commissioning through an authorized reseller. Bidders must demonstrate at least 3 years of prior supply to govt entities and ensure products are not nearing end-of-life. A certified Data Sheet must accompany the bid, enabling parameter comparison. A mandatory Malicious Code Certificate must be submitted to attest software/hardware integrity. The option clause permits a ±25% quantity adjustment at contract award and during the contract term, with delivery extensions governed by the original delivery period. Unique emphasis on OEM responsibility for install/commissioning and non-obsolescence strengthens compliance expectations and ensures continuity of service. This tender highlights government procurement discipline and data-security readiness for forensic imaging solutions.
Technical Specifications & Requirements
- Product category: Document Imaging (Examination) System for government forensic use
- Data Sheet: Must be uploaded and matched against offered parameters; mismatches risk rejection
- OEM/Authorized Reseller: Installation, commissioning, testing, and training to be performed by OEM or OEM-certified resources
- Malicious Code Certificate: Required to certify absence of embedded malicious code; safeguards against data/tampering risks
- Experience: Bidder or OEM must have supplied same/similar category products to Central/State Govt/PSU for at least 3 years prior to bid opening; include contract copies
- Delivery/Scope: Delivery timeline aligned to original delivery period with option-based adjustments; quantities may vary by up to 25%; extended periods may apply
- Data integrity & standards: Data sheet verification and parameter matching are mandatory
- Submissions: GST, PAN, experience certificates, financials, EMD documentation, OEM authorizations as applicable
Terms, Conditions & Eligibility
- EMD: ₹4,00,000 (to accompany bid submission) with applicable payment method details
- Qualification: Must not be under liquidation or similar encumbrances; provide an undertaking
- Product lifecycle: Offered items must have at least 3 years residual market life; not declared end-of-life by OEM
- Installation responsibility: OEM-certified personnel or authorized resellers required for installation and training
- Documentation: Include Data Sheet, OEM authorization letters, and Malicious Code Certificate; ensure all documents align with Terms
- Evaluation: Data Sheet match and govt eligibility criteria are decisive factors for bid acceptance
- Delivery: Coordination with purchaser for delivery schedule; option quantity and extension terms as per clause
- Penalties/rights: Standard procurement options apply; purchaser reserves rights to adjust quantities and delivery timelines
Key Specifications
-
Document Imaging System suitable for forensic examination
-
23–30 MP color scanner capabilities or equivalent OCR features
-
Software imaging suite with secure data handling and audit trail
-
OEM-certified installation, configuration, and basic training
-
Data Sheet must precisely reflect offered model numbers, capacities, and interfaces
-
No explicit standards listed; emphasis on data integrity and security certificates
Terms & Conditions
-
EMD: ₹4,00,000; bid security as per govt norms
-
Delivery: up to 25% quantity variation; extended delivery period rules
-
Experience: minimum 3 years govt/PSU supply experience with contracts
Important Clauses
Payment Terms
Details not specified; bid to include standard govt norms; ensure EMD submission of ₹4,00,000 and potential advance/milestone payments per contract norms
Delivery Schedule
Delivery begins after original delivery order; option quantity adjustments up to 25%; extended delivery time proportionate to changes, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; procurement terms imply standard LDs for delays per contract
Bidder Eligibility
-
Must have 3+ years of govt/PSU supply experience for similar imaging systems
-
Financially stable with no insolvency or liquidation status
-
OEM-authorized installation capability or OEM-certified reseller capability
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
40
OEM Avg. Turnover
320
Past Performance
80 %
Warranty Period
5 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Document Imaging(Examination) System
Advisory Bank
PUNJAB NATIONAL BANK
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Varanasi
Delivery Pincodes
221104
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nariya Kirtikumar Rameshbhai | 221104,NATIONAL FORENSIC SCIENCES UNIVERSITY, Name Of Premises/Building: SAMEKIT VIDHYALAYA,Road/Street: JALHUPUR Locality/Sub Locality: JALHUPUR,City/Town/Village: Gaura Kala District: Varanasi,State: Uttar Pradesh,PIN Code: 221104 CONTACT NAME:Kirtikumar Nariya,Section Officer MOBILE NO: +91-7405257926 | Varanasi | Uttar Pradesh | 221104 | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9754648.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar govt/PSU supply (3+ years required)
Financial statements (recent) demonstrating financial stability
EMD submission proof (online transfer or DD as applicable)
Data Sheet of offered product(s) aligned to bid parameters
OEM authorization/credentials for installation and after-sales support
Malicious Code Certificate for hardware and software
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on the document imaging system tender in Varanasi 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹4,00,000. Include the Data Sheet of the offered imaging system and OEM authorization. Ensure 3+ years of govt/PSU supply experience and provide Malicious Code Certificate for hardware and software components.
What documents are required for NSFU document imaging bid in Uttar Pradesh?
Required documents include GST registration, PAN, 3+ years govt/PSU experience, financial statements, EMD proof, Data Sheet, OEM authorization, and Malicious Code Certificate. All documents must align with the bid data sheet and terms for verification.
What are the technical specifications for the document imaging system tender 2026?
No explicit standard list; bidders must provide a Data Sheet with model numbers, scanner specs (23–30 MP or equivalent), secure imaging software, and audit trails. Installation must be by OEM-certified personnel; data integrity and anti-tamper features are required.
What is the EMD amount and its submission method for this procurement?
The EMD is ₹4,00,000. Submit via online payment or as specified by the procurement portal; ensure the EMD accompanies the bid and is valid for the bid validity period, with acceptance per standard govt norms.
What is the delivery and quantity variation policy for this imaging system?
Quantity may be increased or decreased by up to 25% at contract placement and during the contract term. The delivery period extends proportionally and must be recalculated with a minimum extension of 30 days when the option is exercised.
What is required for the Malicious Code Certificate in this tender?
Bidders must certify that both hardware and software do not contain embedded malicious code. The certificate must accompany the bid and be verifiable against the offered product and OEM assurances.
Who can perform installation and training for the imaging system?
Installation, commissioning, and training must be performed by the OEM or an OEM-certified reseller/engineer. This ensures proper configuration, compliance with the Data Sheet, and ongoing support post-implementation.