BHEL Trichy Valve & Pin Spare Parts Tender Tamil Nadu 2026 – IS/Quality Standards, Vehicle Pins, Sunk Keys Supply

Tender Overview

The procurement is issued by Bharat Heavy Electricals Limited (BHEL), for the supply of 24 items including various PIN and SET PIN components, and related valve spare parts, to BHEL Stores, Ward-36, Tiruchirappalli, Tamil Nadu 620014. The contract covers the supply of goods only with delivery to the BHEL Trichy stores. The award hinges on a permanent vendor registration with VAKCPW Material Group in Tiruchirappalli, aligning with GST and invoicing norms. The tender specifies a clear delivery address, and requires suppliers to comply with the organization’s compliance framework and inspection processes. The inclusion of an option clause allows quantity variations up to 25%, with corresponding delivery time adjustments. The procurement prioritizes registered bidders and guarantees post-dispatch inspection by BHEL QC at stores as part of acceptance checks.

Technical Specifications & Requirements

• No explicit product specifications published in the tender body. The BOQ indicates 24 items categorized under multiple PIN and SET PIN codes, with delivery to BHEL Trichy Stores. The scope is limited to supply, with pre-dispatch inspection by the supplier’s QC and post-reception inspection by BHEL QC at Stores. Registration with VAKCPW Material Group is mandatory. Invoicing must reference the consignee GSTIN and include a scanned GST invoice and GST portal payment screenshot. The tender supports GST actuals reimbursement and price quotation including all components. The option clause permits a 25% quantity variation during the contract term at contracted rates.
• Delivery terms: to commence from the last date of the original delivery order; extended time formula applies with minimum 30 days, subject to approval.
• Inspection: Pre-dispatch at supplier works (if ATC selected) and post-receipt at BHEL Stores.
• GST: Bidder bears GST responsibility; invoicing must align with consignee GSTIN.

Terms, Conditions & Eligibility

• EMD/Registration: Mandatory pre-qualification via permanent vendor registration with BHEL Trichy under VAKCPW Material Group. External bidders must complete registration prior to bid opening.
• Delivery: Goods-only scope; delivery address specified at BHEL Trichy Stores.
• Invoicing: Invoice in consignee name with GSTIN of consignee; upload GST invoice scan and GST portal payment screenshot on GeM.
• Inspection: Pre-dispatch (supplier QC) and post-receipt (BHEL QC) inspections as applicable.
• GST treatment: Reimbursement as actuals or applicable rate, with cap to quoted GST percentage.
• Option clause: 25% quantity increase/decrease permitted at contracted rates during/after contract term.
• Warranty/Support: Not explicitly specified in the provided text; standard govt procurement norms apply.