Indian Army Windows OS, Office Suite & Antivirus Software Tender Rajauri Jammu & Kashmir 2026
Bid Publish Date
18-Sep-2026, 4:44 pm
Bid End Date
28-Sep-2026, 5:00 pm
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, is inviting bids for a software bundle including Windows operating system, office software suite, and antivirus software, located in RAJAURI, JAMMU & KASHMIR (185131). The tender scope references multiple software categories with a potential 25% quantity variation at contract award and during currency, at contracted rates. Bidders must consider local MSE preferences under Jammu & Kashmir policy, with bidder financial health checks and bid-specific demonstrations. The procurement emphasizes originality verification via product samples and conformance to local procurement rules. This opportunity targets suppliers capable of delivering licensed software at scale with timely delivery and post-sale support. Unique factors include the ATC requirement and the option clause on quantity adjustments during delivery windows. Keywords: tender in Rajauri, Jammu & Kashmir procurement, Indian Army software bid.
Technical Specifications & Requirements
- Software categories: Windows operating system, office software suite, and antivirus software.
- No explicit technical specifications are provided in the tender text; compliance will rely on standard licensing terms and vendor attestations.
- Price variation clause allows up to 25% increase/decrease in quantity at contract and during currency, with delivery periods calculated accordingly.
- Sample submission required for originality screening prior to bid end date.
- Local MSE preference applicable for eligible Jammu & Kashmir entities with proofs such as Udyam Registration, GST with J&K address.
Terms, Conditions & Eligibility
- Option Clause enabling quantity adjustments up to 25% of bid/contracted quantity.
- Bidder must demonstrate financial standing (not under liquidation or bankruptcy) via an undertaking.
- Past experience can be proven via contract copies, client execution certificates, or third-party notes.
- J&K local MSE preference requires valid documentary proof (Udyam, GST with J&K address).
- Product samples must be submitted before bid end date for originality check and inspection.
Key Specifications
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Product/service names: Windows operating system, office software suite, antivirus software
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Category: Software licenses (OS, productivity suite, security antivirus)
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Estimate value: Not specified
-
EMD: Not specified
-
Delivery location: RAJAURI, JAMMU & KASHMIR - 185131
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Standards/Compliance: Not specified in tender text; bidding relies on licensing terms and OEM approvals
Terms & Conditions
-
Option clause permits ±25% quantity variation at award and during currency
-
Must provide undertaking proving non-liquidation status and financial health
-
Past experience can be proven via contracts, execution certificates, or client notes
-
Local MSE preference requires valid Jammu & Kashmir registration proofs
-
Product samples required for originality check prior to bid end date
Important Clauses
Payment Terms
Not explicitly stated in tender text; bidders should expect standard government software licensing terms and delivery-based payments per contract.
Delivery Schedule
Delivery period scope aligned with option clause; extended delivery time calculation follows (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not specified in provided ATC; bidders should review contract for LDs or performance bonds if applicable.
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
-
Proven past experience via contract copies or client attestations
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Compliance with Jammu & Kashmir local MSE preference (Udyam, GST with J&K address)
Tender Data
Bid Details
Quantity
25
Category
office software suite
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
5
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
windows operating system , office software suite , antivirus software
Pre-Bid & Qualification
Pre-Bid Date
25-09-2026 13:00:00
Pre-Bid Venue
pre bid at consignee address for clarification of any doubts
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Rajauri
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Rajauri | Rajauri | - | - | 10 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9912446.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST Registration Certificate
PAN Card
Experience Certificates (past projects / contracts)
Financial Statements (as applicable)
EMD/Security Deposit documents (if applicable)
Technical Bid Documents demonstrating software licensing compliance
OEM Authorization or Supplier Certification (if required)
Udyam Registration Certificate (for J&K MSE preference)
GST Certificate showing Jammu & Kashmir address (for local preference)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Windows OS and antivirus software tender in Rajauri JK 2026?
Bidders must submit GST, PAN, and experience documents, plus OEM authorization if required. Ensure local MSE proof (Udyam, GST with JK address) and provide product samples for originality. The bid may include a 25% quantity variation and specific licensing terms; comply with ATC and delivery rules.
What documents are required for the Jammu & Kashmir software bid 2026?
Required documents include GST Registration, PAN Card, experience certificates or client execution notes, financial statements, EMD/Security deposit (if applicable), technical licensing details, OEM authorizations, and MSE proofs such as Udyam Registration and JK GST address proof.
What are the eligibility criteria for local MSE preference in JK?
Eligible entities must be registered and operating in Jammu & Kashmir with a valid Udyam Registration and GST showing a JK address. They must provide documentary proof to claim preference and meet financial and experience criteria as per ATC guidelines.
What is the delivery flexibility for quantity under this Army tender?
The purchaser may increase or decrease quantity up to 25% at award and during currency. Delivery time adjusts using the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the sample submission requirements for this tender?
Product samples must be submitted before bid end date for originality check and inspection. Ensure samples reflect Windows OS, Office Suite, and Antivirus software licensing to validate authenticity and compliance.
Are there any standards or certifications specified for software licenses?
The tender text does not specify IS or ISO standards; bidders should ensure licensing terms align with OEM requirements and government procurement norms, with proofs of licensing and warranty support where applicable.
What are the payment terms for the Army software procurement?
Payment terms are not explicitly stated in the ATC; bidders should anticipate standard government licensing payments upon delivery or milestones as per contract, with supporting invoicing and compliance documentation.
How to demonstrate past experience for this software tender in JK?
Provide contract copies with invoices and bidder self-certification, client execution certificates, or equivalent documentation like third-party release notes to prove successful delivery of similar software licensing.