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National Informatics Centre Services Inc. NICSI Portable Drive SSD & Peripherals Tender South Delhi 2026

Bid Publish Date

17-Feb-2026, 6:55 pm

Bid End Date

10-Mar-2026, 7:00 pm

Location

SOUTH DELHI , DELHI

Progress

Issue17-Feb-2026, 6:55 pm
AwardPending
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Quantity

280

Category

Portable Drive SSD

Bid Type

Two Packet Bid

Key Highlights

  • • NICSI procurement in South Delhi for 26-item IT peripherals and software licenses
  • • Up to 25% quantity variation allowed at contracted rates during contract/currency
  • • Mandatory Manufacturer Authorization when bidding via distributors
  • • Supply, Installation, Testing and Commissioning included in scope
  • • Dedicated toll-free service support with escalation matrix required
  • • Make in India certifications acceptable in lieu of foreign certifications
  • • PBG/Bank details provided; GeM contract number must be on PBG

Categories 32

AD FILM VOICE RECORDER VIDEOGRAPHY SERVICE GLUCOMETER SPEAKER AUDIO VIDEO CONFERENCING CABLE AUDIO EQUIPMENT SEARCH LIGHT WEB CAMERA DRY CELL BATTERIES COMPUTER PERIPHERAL PHOTOGRAPHY WORK BATTERY SCANNING OF DOCUMENT PORT VOICE RECORDING CAMERA FURNITURE ITEMS SPROCKET SOFTWARE TABLES LAPTOP WEB LAN PAPER LESS OFFICE PEN PIN BUSH COUPLING COMPUTER ACCESSORIES ELECTRONIC COMPONENTS AND SUPPLIES AUDIO VISUAL ACCESSORY ADOBE PHOTOSHOP

Tender Overview

National Informatics Centre Services Incorporated (NICSI) invites bids for a broad range of IT peripherals and software licenses including Portable Drive SSD, OCR editing software licenses, laptop software licenses, video/photo editing software licenses, and a wide stack of HDMI cables, audio-visual accessories, USB devices, keyboards/mice (wired/wireless), LAN/USB converters, and display adapters. The scope includes Supply, Installation, Testing and Commissioning of goods with delivery sequencing governed by an option clause allowing up to 25% quantity variations at contracted rates. Bidders must provide Manufacturer Authorization where applicable and ensure dedicated service support with a toll-free number and escalation matrix. The bid includes compliance with Make in India where foreign certifications are cited, and the GeM-based contract details must be reflected in PBGs. NICSI emphasizes end-to-end supply-chain readiness and post-award support across a 26-item BoQ footprint, with scope extending to installation and commissioning activities.

Technical Specifications & Requirements

  • Product categories: Portable Drive SSD, OCR document editing software licenses, Laptop/software licenses, Video/Photo editing software licenses, HDMI cables (3m, 5m, 10m, 15m), Speaker cum Microphone, USB webcam, wired/wireless headsets, Presenters, Pen drives (64GB USB 3.0), USB hubs, converters (DP to HDMI, DVI adapters), power/data cables, and various converters.
  • Service scope: Supply, Installation, Testing and Commissioning of goods.
  • Support requirements: Dedicated toll-free service number; Escalation matrix for service support.
  • Certification note: When foreign certifications are specified, equivalent Make in India certifications may be submitted; compliance must be verifiable during technical evaluation.
  • At least 26 distinct items in BoQ imply integrated procurement for government desk setup and presentations.

Terms, Conditions & Eligibility

  • Option clause permits +25% quantity during contract or currency; delivery timelines adjust proportionally with a minimum of 30 days.
  • Manufacturer authorization required when bidding via authorized distributors; include OEM details in bid.
  • Scope clause states bid price must cover Supply, Installation, Testing and Commissioning.
  • Service support must provide dedicated toll-free number and escalation matrix.
  • Documentation compliance: bids missing required certificates/docs as per ATC may be rejected; ensure OEM authentication and certification uploads.
  • NICSI bank details for PBG and mandate to mention GeM contract number in PBG. Also, alternative Indian certifications acceptable for foreign standards.

Key Specifications

  • Product/service names drawn from title/BoQ: Portable Drive SSD, OCR software licenses, HDMI cables (3m, 5m, 10m, 15m), USB web camera, speaker-microphone combos, laser PPT tools, wireless presenter, 64GB USB 3.0 Pen Drive, wired/wireless keyboard and mouse, LAN to USB/DP converters, USB-C hubs, DVI/HDMI converters

  • Quantities: BoQ lists 26 items; exact quantities not disclosed

  • Estimated value: Not specified in provided data

  • Experience: Not specified; emphasis on OEM authorization and service support readiness

  • Delivery: Option-based quantity variation with minimum 30 days additional time

Terms & Conditions

  • Option Clause allowing up to 25% quantity variation at contracted rates

  • Must attach Manufacturer Authorization for OEM/distributor bidders

  • Supply, Installation, Testing and Commissioning included in scope

  • Dedicated toll-free service support and escalation matrix required

  • Foreign certifications may be substituted with equivalent Make in India certifications

  • PBG must reflect GeM contract number; bank details provided

Important Clauses

Payment Terms

Not explicitly stated in data; bidders should expect standard GeM-based payment terms and contract-specific terms tied to PBG

Delivery Schedule

Delivery period governs with option clause; additional time proportional to quantity change, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; ensure to review ATC for LD or penalties if delivery/installation delays occur

Bidder Eligibility

  • Must provide Manufacturer Authorization if bidding through authorized distributor

  • Demonstrate service capability with dedicated toll-free support and escalation matrix

  • Submit all required certificates/docs per ATC and Corrigendum

Documents 4

GeM-Bidding-8997432.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 26 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Portable Drive SSD Portable Drive SSD 1TB 3.2 Gen2 10 GBPS 3 years warranty 37 nos [email protected] 10
2 OCR Document editing software license Edit text and images, modify scanned tables, add and remove watermarks, and change page properties rotate, crop, rearrange 3 year subscription 1 nos [email protected] 10
3 Laptop Intel Core Ultra 7 255U Or Ryzen R7-250 or higher 1 years warranty for laptop and 1 Year warranty for battery 2 nos [email protected] 10
4 Video editing software license Drag and drop interface multi track video and audio editing 1 nos [email protected] 10
5 Photo editing software license Crop resize rotate and strigten images Healing brush and clone stamp for retouching 1 nos [email protected] 10
6 HDMI Cable 3 m High performance 3M HDMI cable v 3.0 or higher with 24 gold plated connectors to ensure max signal transfer and minimum data loss 10 nos [email protected] 10
7 HDMI Cable 5 m High performance 5M HDMI cable v 3.0 or higher with 24 gold plated connectors to ensure max signal transfer and minimum data loss 10 nos [email protected] 10
8 HDMI Cable 10m High performance 10M HDMI cable v 3.0 or higher with 24 gold plated connectors to ensure max signal transfer and minimum data loss 10 nos [email protected] 10
9 HDMI Cable 15 m High performance 15M HDMI cable v 3.0 or higher with 24 gold plated connectors to ensure max signal transfer and minimum data loss 10 nos [email protected] 10
10 Speaker cum Microphone USB based plug and play device to operate with various PC and Laptop on windows, MAC, Linux OS etc. 15 nos [email protected] 10
11 USB web Camera for Desktop and laptop 1080p 30fps for live calling and 2 MP native for still photo 15 nos [email protected] 10
12 Over head wired Headphone Battery life With up to 50-hour battery life and quick charging 5 nos [email protected] 10
13 Spotlight wireless Presentor Class 2 laser Battery type AAA Operating distance upto 10 meter warranty 1 year 15 nos [email protected] 10
14 Pen Drive Metalic 64 GB 3.0 Hardware Interface 3.0 Special Feature Shockproof, Temperature Proof warranty 1 year 20 nos [email protected] 10
15 Keyboard and Mouse Wireless Wireless technology 2.4 ghz Operating distance upto 10 meter warranty 1 year 15 nos [email protected] 10
16 Keyboard and Mouse Wired Wired Technology Operating distance upto 3 meter warranty 1 year 10 nos [email protected] 10
17 Lan to USB Converter Lan to USB Converter Plug and play 3 year warranty 7 nos [email protected] 10
18 C to LAN Converter C to LAN Converter Plug and play 3 year warranty 12 nos [email protected] 10
19 DP Port to HDMI Converter DP Port to HDMI Converter Plug and play 3 year warranty 20 nos [email protected] 10
20 USB Hub with HDMI C type USB 3.0 or higher Having Type C Port 1 or more 3 year warranty 10 nos [email protected] 10
21 USB Extention cable 10 m Plug and play support Cable length 10 meter or more 3 year warranty 5 nos [email protected] 10
22 Laser torch for PPT POWERFU LBEAM 5000M The high intensity green laser light that reaches up to 5000 meters, perfect for long distance use in presentations, stargazing, and outdoor activities 10 nos [email protected] 10
23 USB to C type Cable 3 m USB to C type Cable 3m Plug and play 3 year warranty 25 nos [email protected] 10
24 Speaker 10W for desktop and laptop Output 20W or higher Must work with video conferencing system 1 year warranty 10 nos [email protected] 10
25 DVI to HDMI Converter Plug and play 3 years warranty Converter for DVI to HDMI 2 nos [email protected] 10
26 DVI to USB converter Plug and play 1 year warranty Converter for DVI to USB 2 nos [email protected] 10

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply projects

4

Financial statements (last 2-3 years)

5

EMD/Security deposit as per tender (amount not disclosed in data)

6

Technical bid documents demonstrating compliance with 26-item BoQ

7

OEM authorization / manufacturer certificate for items bid via distributors

8

Certification uploads per ATC and Corrigendum

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for NICSI portable drive and peripherals tender in South Delhi 2026

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD per ATC. Include OEM authorization for distributor-bids, and ensure dedicated service support details. Provide installation, testing and commissioning plan, with delivery timeline aligned to the option clause (up to 25% quantity variation).

What documents are required for NICSI peripherals tender submission in Delhi

Required documents include GST certificate, PAN, 2-3 years of financials, experience certificates for similar supply, EMD/security deposit, OEM authorization, and technical bids with product-wise compliance. Upload certificates per ATC/Corrigendum; ensure service support details are included.

What are the technical specifications for NICSI HDMI cables and USB devices

While exact BoQ quantities are not disclosed, the tender covers HDMI cables of 3m, 5m, 10m, 15m; USB 64GB 3.0 Pen Drive; USB-C hubs; DP to HDMI converters; DVI adapters. Vendors should confirm cable lengths, connector types, and compatibility with NICSI hardware in their technical bid.

What are the payment terms and PBG requirements for NICSI tender

PBG must reference the GeM contract number as per ATC. Bank details are provided; bidders should submit security deposit accordingly. Payment terms are aligned with GeM norms, potentially including milestone-based release; confirm exact terms in the contract documents.

How to ensure Make in India certification is accepted for NICSI tender 2026

If foreign certifications are specified, equivalent Indian certifications may be submitted with proof of validity and recognition. Ensure documentation clearly states the Indian equivalent and submit during technical evaluation to avoid rejection.

What is the scope of supply for NICSI 26-item BoQ procurement in Delhi

Scope includes Supply, Installation, Testing and Commissioning of goods. Items span storage drives, software licenses, presentation tools, audio-visual peripherals, converters and cables. Ensure all items are covered in the bid price and demonstrate on-site commissioning readiness.

What delivery period conditions apply to NICSI bid with quantity variation

Delivery periods adjust with the 25% option clause. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Clauses apply from the last date of the original/extended delivery order.

What standards or certifications are mandated for NICSI peripherals

The tender requires OEM authorization and adherence to Make in India equivalence where applicable. Certificates should be uploaded with the bid, and compliance verified during technical evaluation against ATC/Corrigendum requirements.