GEM

Hindustan Petroleum Corporation Limited Horticulture Services Tender Visakhapatnam 2025 - Vegetation Removal & Grass Cutting Lump Sum

Bid Publish Date

25-Nov-2025, 11:55 pm

Bid End Date

05-Dec-2025, 3:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue25-Nov-2025, 11:55 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: HPCL as the procuring organization; no specific equipment brands listed
  • • Technical standards/certifications: Not specified in data; site assessment advised before quoting
  • • Special clauses: 25% quantity/duration flex at issuance; excess settlement charges permissible with documentation
  • • Important eligibility criteria: PQC and techno-commercial criteria; final decision-by HPCL on clarifications
  • • Warranty/AMC: Not specified in tender data
  • • Penalties/Performance bonds: Not specified in tender data
  • • Delivery/installation: Lump-sum service for 12 months with monsoon/non-monsoon cycles; site visit recommended
  • • Delivery location: Visakhapatnam, Andhra Pradesh; site-specific maintenance requirements

Categories 10

CLOTHING HORTICULTURE FLORICULTURE AND SILVICULTURE STOMACHERS APPARELS GRASS CUTTER TREES, PLANTS AND SHRUBS LAWN MOWER LAWN CUTTER GROUND MAINTENANCE

Tender Overview

Organization: Hindustan Petroleum Corporation Limited (HPCL) seeks horticulture service for vegetation removal and grass cutting in Visakhapatnam, Andhra Pradesh. Scope covers a 12-month period with separate non-monsoon and monsoon considerations. The project is tendered as a lumpsum contract with price bid submission through the GEM portal, and bids must be GST-inclusive. The tender emphasizes site assessment prior to quoting and adherence to HPCL’s techno-commercial clearance. A 25% flex on quantity or duration may be exercised at contract issuance or during execution. The procurement aims to maintain garden and roadside vegetation in HPCL premises or designated zones.

Technical Specifications & Requirements

  • No technical specifications published in the BOQ; bidders are advised to perform a site visit to gauge actual scope and requirements.
  • Service category: vegetation removal, grass cutting, routine horticulture maintenance for 12 months; monsoon and non-monsoon cycles imply seasonal workload variation.
  • Procurement mode: GEM public tender; rates must be quoted as lump-sum inclusive of GST and all applicable taxes.
  • Key process notes: refer to tender document attachments for detailed item descriptions and pre-qualification criteria; HPCL decision on clarifications is final.
  • Extra-charge option: excess settlement allowed up to a defined percentage with required supporting documents.

Terms, Conditions & Eligibility

  • Mode of bidding: exclusively through the GEM portal; hard copies or emails not accepted.
  • Price bids must follow the specified quote format and include GST; misquotes may be rejected.
  • Pre-qualification criteria (PQC) and techno-commercial criteria must be satisfied for bid acceptance.
  • Site visit recommended; final acceptance contingent on HPCL clearance.
  • Any contract quantity/duration adjustments are allowed up to 25%.
  • Contact: HPCL Materials Senior Manager at Visakhapatnam for clarifications.

Key Specifications

  • Service category: vegetation removal and grass cutting for 12 months

  • Location: Visakhapatnam, Andhra Pradesh

  • Mode: GEM portal submission; bids inclusive of GST

  • Quantity/duration flex: up to 25% at contract issuance or during execution

  • Excess settlement: additional charges allowed up to a defined percentage with documentation

Terms & Conditions

  • Mode of bidding is GEM portal only; no hard copies or emails accepted

  • Rates must be GST-inclusive and in the prescribed format

  • Pre-qualification and techno-commercial criteria must be satisfied

  • Site visit is recommended to accurately assess scope before quoting

  • Contract duration can be extended by up to 25% either at award or during execution

Important Clauses

Mode of Bidding

Bids must be submitted exclusively through the GEM portal; other submission modes are not accepted.

Quantity/Duration Flex

Contract quantity or duration may be increased up to 25% at contract issuance or during execution.

Excess Settlement

Additional charges up to a specified percentage may be invoiced, with required supporting documents.

Bidder Eligibility

  • Must satisfy pre-qualification criteria (PQC) and techno-commercial criteria

  • Site assessment prior to quoting is advised

  • GST-inclusive pricing and compliance with GEM portal process

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for horticulture or vegetation management

4

Financial statements or turnover documents (as applicable per PQC)

5

EMD/Security deposit (if applicable per tender terms)

6

Technical bid documents and compliance certificates

7

OEM authorizations or vendor registrations (if required by HPCL)

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for HPCL horticulture services tender in Visakhapatnam 2025

Bidders must register on the GEM portal, obtain login access, and submit a GST-inclusive lump-sum price for vegetation removal and grass cutting for 12 months. Ensure PQC and techno-commercial criteria are met, attach GST, PAN, experience certificates, and site-visit documentation as specified in the tender documents.

What documents are required for HPCL Visakhapatnam vegetation tender

Submit GST certificate, PAN card, experience certificates for horticulture, financial statements, EMD (if applicable), technical bid, OEM authorizations, and any necessary turnover proofs. Ensure all documents are aligned with the tender’s T&Cs and uploaded via GEM portal before the deadline.

What are the delivery expectations for 12-month vegetation removal service

Contract covers 12 months with potential 25% quantity/duration flex. Work is non-monsoon and monsoon periods; site assessment before quoting helps estimate seasonal workload. Billing will be GST-inclusive; ensure adherence to HPCL’s final techno-commercial clearance.

What is the excess settlement provision in HPCL tender

Excess settlement allows additional charges up to a defined percentage of item-level value, including addons. Declaration is required at invoice creation with mandatory supporting documents; overall invoice must stay within the approved excess settlement limit.

What is the mode of submission for HPCL Visakhapatnam bids

All bids must be submitted exclusively through the GEM portal. No hard copies or emails will be accepted. Follow the 'Mode of Bidding' section to ensure price bid aligns with submission instructions and format.

What are the pre-qualification criteria for HPCL horticulture tender

Pre-qualification criteria include meeting PQC and techno-commercial standards, demonstration of relevant horticulture experience, and ability to provide GST-compliant pricing. HPCL reserves the right to verify site suitability and approve bidders post-clarifications.

What happens if there is a change in contract quantity

HPCL may increase or decrease contract quantity up to 25% at contract issuance or during execution. Bidders must accept revised quantity or duration and adjust proposals accordingly within the specified limit.

Is site visit mandatory before submitting HPCL quotes

While not strictly mandatory, site visit is highly advised to accurately gauge vegetation removal and grass cutting scope for 12 months. Document findings should be referenced in the tender response to strengthen techno-commercial justification.

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