Rural Development Department Bihar Sanitary Napkins Vending Machines & Incinerator Tender SITAMARHI 2026 ISO 9001 2015
Progress
Key Highlights
- • Mandatory ISO certifications: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018
- • MSME certificate required and Bihar GST registration
- • PAN card copy required; firm must have registered office in the district
- • Delivery clause allows ±25% quantity variation with proportional delivery time adjustments
- • Transport and installation included at buyer location; no extra transport cost
- • One-year maintenance affidavit on Rs100 stamp paper
Tender Overview
Rural Development Department Bihar seeks procurement of Sanitary Napkins Vending Machines (Q3) and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) for SITAMARHI, BIHAR 843301. No BOQ items are listed, and the estimated value is not disclosed. The bidder must adhere to an option clause allowing a ±25% quantity adjustment at contract placement and during the contract period, with delivery timelines recalculated accordingly. The scope includes transport and installation at the buyer location by the seller at no extra transport cost, plus a one-year maintenance affidavit on stamp paper. This procurement emphasizes compliance with specified ISO standards and local registration.
Technical Specifications & Requirements
- Product categories: Sanitary Napkins Vending Machines and Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3).
- Quality and management standards required: ISO-9001:2015, ISO-14001:2015, ISO-45001:2018 (certificates must be uploaded with bid).
- Mandatory documentation: PAN card, GST registration (Bihar), MSME certificate, and proof of registered office within the buyer’s district.
- Deployment terms: items to be transported and installed at the buyer’s location by the Seller with no additional transport charges; one-year maintenance affidavit on Rs100 stamp paper.
- Compliance notes: no BOQ items; ensure supplier has a verifiable local presence and submits the above certifications along with bid.
Terms, Conditions & Eligibility
- Delivery/option clause: quantity may be increased/decreased by up to 25% of bid quantity during contract; extension uses the calculated time formula and a minimum of 30 days.
- Documentation: PAN, GST, MSME certificate; ISO certificates (9001, 14001, 45001) mandatory with bid; district office registration proof required.
- Installation: transport and installation at buyer location included in scope; no extra transport cost payable.
- Warranty/affidavit: mandatory one-year maintenance affidavit on Rs100 stamp paper; ensure compliance with all ATC terms.
- Location: SITAMARHI, BIHAR; objective to fulfill local procurement needs for sanitary products and waste management equipment in the district.
Key Specifications
-
Product/service names: Sanitary Napkins Vending Machines; Sanitary Napkins Incinerator Machine with Smoke Control Unit
-
Category: Q3 procurement
-
Delivery/installation responsibility: seller’s obligation with no additional transport cost
-
Quality/standards: ISO 9001:2015; ISO 14001:2015; ISO 45001:2018
-
Documentation: PAN, GST Bihar, MSME, ISO certificates, district office proof
-
BoQ: No items listed
-
Maintenance: 1-year maintenance affidavit on Rs100 stamp paper
Terms & Conditions
-
Quantity adjustment up to 25% during contract with proportional delivery time
-
Mandatory ISO certifications and MSME/GST/PAN documentation with bid
-
Delivery, installation responsibility lies with seller at no extra transport cost
Important Clauses
Payment Terms
Not specified in provided data; bidders should verify during bid finalization
Delivery Schedule
Delivery period calculated based on option clause; minimum 30 days; extended periods may apply
Penalties/Liquidated Damages
No explicit LD details provided; follow standard government procurement practices observed in ATC terms
Bidder Eligibility
-
Must hold MSME certificate and provide proof with bid
-
Must have ISO-9001/14001/45001 certifications uploaded with bid
-
Registered office located within the district of the buyer (Bihar SITAMARHI)
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843318
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudhir Kumar | 843318,BLOCK OFFICE BOKHRA | Sitamarhi | Bihar | 843318 | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9872538.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
PAN card copy of proprietor/director
GST registration certificate (Bihar)
MSME certificate
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates
Proof of registered office within the buyer’s district
Bid submission including transport and installation confirmation
One-year maintenance affidavit on Rs100 stamp paper
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machines in Sitamarhi Bihar 2026
Bidders must submit PAN, Bihar GST certificate, MSME certificate, and ISO certifications (9001/14001/45001) with the bid. Provide district office proof and Rs100 stamp paper maintenance affidavit. Ensure compliance with the 25% quantity option and installation at the buyer location with no extra transport costs.
What documents are required for the Bihar sanitation equipment tender 2026
Required documents include PAN card, GST registration (Bihar), MSME certificate, ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates, proof of registered district office, and an Rs100 stamp paper for the one-year maintenance affidavit, plus installation capability details.
What standards must be met for sanitary napkins incinerator machines
Bidders must provide ISO-9001:2015, ISO-14001:2015, and ISO-45001:2018 certificates. These certifications must accompany bid submission, along with PAN, GST Bihar, MSME, and local district office proof to demonstrate compliance.
What is the delivery clause for quantity variations in this tender
The purchaser may increase or decrease quantity up to 25% during contract. Delivery time adjusts using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended period allowed under option clause.
What are the installation responsibilities for bidders in this tender
Bidder must Transport and install all items at the buyer location or provided location at no extra transport cost; installation is part of the bid scope, with no additional charges payable by the purchaser.
What are the essential eligibility criteria for this Bihar tender
Eligibility requires MSME certificate, district-based registered office proof, Bihar GST registration, and ISO certificates (9001/14001/45001). Also ensure ability to provide one-year maintenance affidavit and comply with the option-based quantity adjustments.
How to verify the maintenance affidavit requirement for this bid
Prepare a one-year maintenance affidavit on Rs100 stamp paper, confirming post-delivery maintenance commitments. Submit with bid documents, alongside ISO certificates and MSME proof to meet all ATC terms.
What documents prove compliance with local Bihar registration for this procurement
Submit GST registration certificate for Bihar, along with proof of registered office within the district. Ensure the district address is included in the bid package, as required by the ATC. These documents validate local eligibility.