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Hqids Department of Military Affairs Nicobar furniture and electronics tender 2025 IS 550 AAA/TRTL certified

Bid Publish Date

26-Dec-2025, 8:20 pm

Bid End Date

16-Jan-2026, 11:00 am

EMD

₹43,000

Location

NICOBARS , ANDAMAN & NICOBAR

Progress

Issue26-Dec-2025, 8:20 pm
AwardPending
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Quantity

109

Categories 9

MAGAZINE SOFA STOOL BAR AIR CONDITIONER CENTRE TABLE CABINET CURTAINS DINING TABLE

Tender Overview

Organization: Hqids under the Department Of Military Affairs. Location: Nicobar, Andaman & Nicobar 744301. Product/Service: furniture and related items including lamp, wall mounted cabinet, dining tables, various sofas, bar furniture, curtains, carpets, music systems, AC 1 Ton, magazine rack, door mats, and more (20 total items in BOQ). Estimated Value: not disclosed; EMD is ₹43,000. Delivery/Installation: at INS BAAZ, Zero Point, Campbell Bay, Great Nicobar Island 744302. Key Differentiator: mandatory detailed design drawings approval within 5 days of award; 2-year warranty; shelf life minimum 5 years; end-to-end supply, installation, testing, commissioning. Unique compliance: integrity pact, OEM warranties, service centers across India, and non-obsolescence requirement (5-year residual life). This tender targets robust supply and on-site installation with rigorous post-sale support.

Technical Specifications & Requirements

  • Scope of Supply: Supply, Installation, Testing and Commissioning of goods as per approved drawings.
  • Warranty: 2 years from final acceptance or after installation; OEM warranty certificates required at delivery.
  • Shelf Life: Minimum 5 YEARS usable shelf life on delivery and remaining usable life.
  • Delivery Location: INS BAAZ, Zero Point, Campbell Bay, Great Nicobar Island 744302.
  • Delivery Timeline: Delivery schedule to be aligned with drawing approvals; delay in approval may modify delivery period without LD.
  • EMD/Payment: EMD ₹43,000 via prescribed mode; PBG as per policy; DD option to The Commanding Officer, INS BAAZ, Campbell Bay.
  • Compliance: integrity pact to be uploaded; service escalation matrix to be provided; 5-year product life requirement for offered items.
  • Post-Sale: established installation, commissioning, training, troubleshooting and maintenance service networks in India.

Terms, Conditions & Eligibility

  • EMD: ₹43,000; payable via Demand Draft or online as specified.
  • Delivery & Installation: to INS BAAZ, Campbell Bay; commissioning included if scope covers it.
  • Shelf Life: minimum 5 years remaining life at supply.
  • Warranty: 2 years from final acceptance; OEM warranties to be submitted at delivery.
  • Documentation: upload integrity pact; OEM authorizations; service center details; certificates required with bid.
  • Non-Obsolescence: items must have at least 5 years residual market life; not declared End-of-Life by OEM within that period.
  • Bid Validity & Pre-Approval: Detailed Design Drawings to be approved within 5 days of award; modification list provided within 5 days; LD not charged for buyer-delayed drawings.
  • Shelf-Life Assurance: Spare parts and products must have minimum 5 years shelf life on date of supply.

Key Specifications

  • 20 item BOQ including lamp, wall mounted cabinet, dining table, TV 75 inch, TV 65 inch, various sofas, coffee table, bar furniture, carpet, curtains, music systems, air conditioner 1 ton, magazine rack, door mat

  • EMD: ₹43,000; payment via DD or online

  • Shelf life: minimum 5 years usable life at delivery

  • Delivery address: INS BAAZ, ZERO POINT, CAMPBELL BAY, GREAT NICOBAR ISLAND 744 302

  • Warranty: 2 years from final acceptance; OEM warranty certificates required at delivery

  • Detailed Design Drawings must be approved within 5 days of award; modifications to drawings issued within 5 days

Terms & Conditions

  • EMD must be ₹43,000 via DD to The Commanding Officer, INS BAAZ; bid security required

  • Delivery at INS BAAZ Campbell Bay with on-site installation; commissioning included if scope covers it

  • 2-year warranty from final acceptance; OEM warranties to be submitted at delivery

Important Clauses

Payment Terms

EMD as ₹43,000; subsequent payments per contract terms with possible advance/retention as per policy

Delivery Schedule

Delivery timeline tied to approval of Detailed Design Drawings within 5 days; delays on buyer side adjust delivery without LD

Penalties/Liquidated Damages

LD provisions not explicitly stated; inclusive of schedule adjustments without LD during drawing approval delays

Bidder Eligibility

  • Bidders must submit Integrity Pact signed as per buyer policy

  • Must provide OEM authorizations or be OEM for the supplied items

  • Must demonstrate service network in India for installation and after-sales support

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Closed: 1 January 2025
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Closed: 2 April 2025
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Closed: 6 December 2025
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Closed: 19 September 2025
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Posted: 4 August 2025
Closed: 14 August 2025
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Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Lamp Lamp 2 number gembuyer@22 45
2 Wall Mounted Cabinet Wall Mounted Cabinet 2 number gembuyer@22 45
3 Dining Table Dining Table 1 number gembuyer@22 45
4 TV 75 inch TV 75 inch 1 number gembuyer@22 45
5 TV 65 inch TV 65 inch 1 number gembuyer@22 45
6 Sofa 3 seater Sofa 3 seater 4 number gembuyer@22 45
7 Sofa 2 seater Sofa 2 seater 1 number gembuyer@22 45
8 Sigle Seater Sigle Seater 8 number gembuyer@22 45
9 Coffee Table Coffee Table 7 number gembuyer@22 45
10 Bar Stool Bar Stool 4 number gembuyer@22 45
11 Bar Cabinet Bar Cabinet 1 number gembuyer@22 45
12 Bar Table Bar Table 1 number gembuyer@22 45
13 Cap Stand Cap Stand 1 number gembuyer@22 45
14 Coat Stand Coat Stand 2 number gembuyer@22 45
15 Carpet Carpet 8 number gembuyer@22 45
16 Curtains Curtains 40 number gembuyer@22 45
17 Music Systems Music Systems 3 number gembuyer@22 45
18 Air Conditioner 1 Ton Air Conditioner 1 Ton 5 number gembuyer@22 45
19 Magazine Rack Magazine Rack 2 number gembuyer@22 45
20 Door Mat Door Mat 15 number gembuyer@22 45

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supply projects

4

Financial statements (audited if available)

5

EMD payment receipt or DD details

6

Technical bid documents showing compliance with scope

7

OEM authorization letters (if bidding as OEM or via authorized dealer)

8

Integrity Pact signed copy

9

Service center details and escalation matrix

10

Warranty certificates from OEM

11

Certificate of non-obsolescence (where applicable)

Frequently Asked Questions

Key insights about ANDAMAN & NICOBAR tender market

How to bid for HQIDS furniture tender in Nicobar 2025 with EMD

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹43,000 via DD to The Commanding Officer, INS BAAZ, and OEM authorizations. Include Detailed Design Drawings within 5 days of award; ensure 5-year shelf life for all items and 2-year warranty compliance.

What documents are required for INS BAAZ furniture bid in Campbell Bay

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD receipt, technical bid, OEM authorization, integrity pact, service escalation matrix, and OEM warranty certificates to be submitted at delivery.

What are the delivery location and scope for this procurement

Delivery is to INS BAAZ, Zero Point, Campbell Bay, Great Nicobar Island 744302. Scope includes Supply, Installation, Testing and Commissioning of goods per approved drawings; on-site installation and commissioning if included in scope.

What warranty and after-sales support are required for this tender

Warranty is 2 years from final acceptance; OEM warranty certificates must be provided at delivery. The bidder must have established service centers nationwide and provide an escalation matrix for service support across India.

How is the design approval process handled in this tender

Within 5 days of award, bidders submit Detailed Design Drawings for approval. The buyer responds with approval or a list of modifications within 5 days; delivery schedule may be refixed if the buyer delays approval, without LD.

What is the shelf-life requirement for supplied goods

All products and spare parts must have a minimum usable shelf life of 5 years at the date of supply, with at least 5 years remaining life post-delivery where applicable.

Are there brand or OEM constraints for this furniture bid

Yes, items must not be obsolete and should have a minimum 5-year market life; OEM warranties and authorizations are required; service centers and escalation contacts must be provided.

What are the payment terms and EMD specifics for the bid

EMD is ₹43,000; payment terms align with contract norms, with DD option available. Ensure submission of EMD receipt and link to the vendor's bank details; performance security as per policy may apply.