Nalco Bhubaneswar Refrigerators Tender 2026 Refrigeration Goods Supply 2026
Progress
Key Highlights
- • 25% quantity option during contract execution with proportional delivery extension
- • 100% payment within 10 days after final acceptance
- • GST reimbursement based on actuals or applicable rates, up to quoted GST
- • Scope limited to supply of refrigerators; no installation or service in this tender
- • No BOQ items available; bidders must align with distributor-level supply terms
- • Bidder must adhere to Buyer Added ATC clauses for procurement compliance
- • Delivery schedule calculation uses (additional quantity ÷ original quantity) × original delivery period with minimum 30 days
- • Organization: National Aluminium Company Limited, Bhubaneswar (Materials department)
Tender Overview
The procurement is issued by National Aluminium Company Limited (Nalco), Bhubaneswar, under the Materials department, for the supply of refrigerators. The scope states Only supply of Goods with no BOQ items listed. The buyer reserves a 25% quantity option during contract placement and within the currency period, at contracted rates, potentially extending delivery timelines. Delivery timing hinges on the initial delivery schedule, with minimum 30 days extended time and a calculated adjustment based on (additional quantity / original quantity) × original delivery period. This tender includes a 100% payment term within 10 days of final acceptance, and GST reimbursement is based on actuals or prevailing rates, up to the quoted GST percentage.
Nalco’s procurement emphasizes formal GST compliance by bidders and requires adherence to the stated option clause during contract execution. The opportunity is positioned in the steel and aluminum sector’s ancillary refrigeration equipment supply chain, targeting suppliers capable of timely delivery and compliance with contract terms. The absence of a BOQ implies bidders must rely on specified scope: refrigeration units only, without installation or after-sales service in the current tender.
Keywords to guide bidders include: tender in Bhubaneswar, Nalco procurement, refrigerator supply, 25% option clause, 100% payment terms, GST reimbursement, and final acceptance timeline.
Technical Specifications & Requirements
- Product category: Refrigerators
- Scope: Only supply of Goods (no installation)
- Quantity flexibility: up to 25% increase/decrease at contract rates
- Delivery timing: calculated extension formula with minimum 30 days; starts from last date of original delivery order
- Payment terms: 100% payment within 10 days of final acceptance; GST payable as per actuals or applicable rates, subject to quoted GST
- GST compliance: bidder bears GST obligation; reimbursement as per actuals or rates
- Documentation implied: standard bid documents and compliance proofs per Nalco terms
- No BOQ items available; price bid must cover unit refrigerators and associated costs
Key Specifications
-
Product: Refrigerators
-
Category: Government procurement; no installation
-
Quantity: Not specified; price bid must cover per-unit costs
-
Standards: Not specified in tender data
Terms & Conditions
-
Delivery extension allowed up to 25% quantity change with minimum 30 days
-
100% payment within 10 days of final acceptance; GST as per actuals/rates
-
Scope limited to supply of refrigerators; no installation/after-sales service
Important Clauses
Payment Terms
100% payment within 10 days of final acceptance; GST reimbursement per actuals or applicable rates, subject to quoted GST
Delivery Schedule
Option to increase/decrease quantity up to 25% during contract; delivery period extension formula based on (additional/original) × original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should verify ATC for penalties
Bidder Eligibility
-
Proven track record in supplying refrigerators to large buyers or government entities
-
Financial capability evidenced by statements
-
GST registration and compliance with GST norms
Tender Data
Bid Details
Quantity
7
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Refrigirators
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
751013
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Souvagya Ranjan Satapathy | 751013,NALCO BHAWAN, P-1, NAYAPALLI, BHUBANESWAR | Khordha | Odisha | 751013 | 7 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10012234.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar refrigerator supply in government or large-scale entities
Financial statements (last 2-3 years) demonstrating financial capability
EMD submission proof (if required by final ATC; confirm value)
Technical bid documents or compliance certificates (refrigerator specifications)
OEM authorizations (if bidding as dealer)
GSTIN certificate and relevant tax documents
Any applicable standard compliance certificates for refrigeration equipment
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for Nalco refrigerator tender in Bhubaneswar 2026
Bidders should prepare GST registration, PAN, financial statements, experience certificates for similar refrigerator supply, and OEM authorizations if applicable. Ensure compliance with the 100% payment within 10 days of final acceptance and the 25% quantity option. Include price for per-unit refrigerators and any GST considerations.
What documents are required for Nalco refrigerator procurement bid 2026
Submit GST certificate, PAN, company financial statements, procurement experience certificates, EMD proof (if required), technical compliance certificates for refrigerators, and OEM authorization if bidding through an authorized dealer. Ensure GSTR 2A alignment for GST refunds per terms.
What are the delivery terms for Nalco refrigerator supply tender
Delivery terms allow a 25% quantity variation with extended delivery time calculated as (additional quantity ÷ original quantity) × original period, minimum 30 days. Delivery begins after the original delivery order’s last date; ensure capability to scale output within contracted rates.
What are the payment terms for Nalco refrigerator procurement
Nalco offers 100% payment within 10 days of final acceptance. GST reimbursement is subject to reflection in GSTR 2A/ANX-2; ensure supplier invoices reflect correct GST and supplier’s GSTIN for timely reimbursement.
What standards or certifications are required for Nalco refrigerator bid
Tender data does not specify ISI/ISO standards; bidders should indicate refrigerator compliance details in technical bid. Include OEM authorizations and any quality certificates that demonstrate product reliability and compliance with government procurement expectations.
How to verify eligibility for Nalco refrigerator tender 2026
Confirm organizational eligibility by demonstrating prior refrigerator supply experience to large buyers, providing financial statements, GST compliance, and valid PAN. Ensure ability to meet 25% quantity option and timely delivery, plus adherence to ATC terms set by Nalco.
What is the scope of supply for Nalco refrigerator tender
Scope is strictly the supply of refrigerators; installation or after-sales service is not part of this tender. Bid price must include all cost components for delivery to Nalco’s location, with GST handling as per actuals or applicable rates.
When is final acceptance required for Nalco refrigerator bid
Final acceptance occurs after evaluation of delivered refrigerators meets Nalco’s specifications; payment is released within 10 days of this acceptance. Ensure readiness for inspection and acceptance testing per procurement terms.