Northern Coalfields Limited Automotive Spare Parts Tender 2026 – ASSY FUEL-WATER SEPARATOR, OIL FILTERS, CLUTCH & MRE Parts
Bid Publish Date
02-Oct-2026, 10:52 am
Bid End Date
23-Oct-2026, 11:00 am
EMD
₹2,503
Value
₹16,31,712
Location
Progress
Key Highlights
- • Specific brand/OEM requirements: OEM authorizations may be required for certain parts
- • Technical certifications: BIS licence, type test certificates, and product-specific approvals
- • Special clauses: option to increase/decrease quantity up to 25% during contract and extended delivery timelines
- • Critical eligibility: EMD ₹2,503; supply-only scope; BIS/type test certification submission
- • Warranty/AMC: not explicitly stated; verify product-level warranty terms in specifications
- • Penalties/LD: not detailed in excerpt; expect LD as per ATC or contract
- • Delivery: delivery timeline per original order; extended periods via option clause
- • Installation/return: not specified; focus on supply and certificate compliance
Tender Overview
Northern Coalfields Limited, under Coal India Limited, invites bids for a diverse range of automotive spare parts including ASSY FUEL-WATER SEPARATOR, KIT UNIVERSAL JOINT, OIL FILTER ELEMENT, CLUTCH MASTER CYLINDER, POWER STEERING PUMP, CLUTCH DISC/CLUTCH COVER, BELTS, ENGINE MOUNTING PADS, BRAKE LINER KIT, and related components (Part Nos 252709120254, 217141000107, 252518130164, 261829100107, 261846600101, 275225200106, 252520156344, 257624100101, 581225200101).
- Estimated value: ₹1,631,711.86.
- EMD: ₹2,503.
- Location/organization: Procurement by Northern Coalfields Limited, Coal India Limited network.
- Scope: supply-only, 23 items with potential quantity adjustments up to ±25%.
- Key differentiator: mandatory BIS/type test certificates and product-specific certifications.
- Context: 23-item BOM with multiple mechanical and automotive components for fleet maintenance.
Technical Specifications & Requirements
- Scope of Supply: Only supply of Goods (no services).
- Certificates: Upload BIS licence, type test certificate, and other prescribed approvals with bid; ensure alignment with Product Specifications in the bid document.
- Option Clause: Up to 25% quantity variation permitted at contract delivery with adjusted delivery period; minimum extended time 30 days.
- Delivery: Delivery schedule to be as per original and extended periods; procurement reserves right to adjust quantities.
- Standards/Quality: Strict adherence to BIS/type test standards; OEM authorizations may be required; 23 items span engine, clutch, steering, and filtration categories.
- BOQ/Item Details: 23 items listed; exact quantities not disclosed in the BOQ summary.
- Category: Automotive spare parts and sub-assemblies for heavy equipment fleet.
- Documentation: Technical compliance certificates and OEM authorizations where applicable; bid to include certificates as prescribed.
Terms, Conditions & Eligibility
- EMD: ₹2,503 (Bid Security) to be submitted as per tender terms.
- Scope: Supply-only; no services included in bid price.
- Delivery Terms: Delivery period negotiable with option clause; extendable subject to clauses.
- Certificates: Required BIS licence and type test certificates; ISO/OEM approvals if specified.
- Documentation: GSTIN, PAN, experience certificates, and financial statements typically required; follow T&C for exact docs.
- Penalties: Not specified in excerpt; standard contract LD/penalty provisions may apply per ATC.
- Warranty/AMC: Not specified; may be defined in product specs.
- Bid Process: Purchase of goods only; ensure compliance with Buyer Added ATC.
Key Specifications
-
Product categories cover: ASSY FUEL-WATER SEPARATOR, UNIVERSAL JOINT KIT, OIL FILTER ELEMENT, WATER PUMP, V-BELT, ENGINE MOUNTING PADS, CLUTCH COMPONENTS, BRAKE LINER KIT, ACCELERATOR MODULE, LEAF SPRINGS
-
Estimated value indicates scope around ₹1.63 million; 23 items in total
-
EMD amount: ₹2,503; delivery terms allow up to 25% quantity variation
-
Certificates: BIS licence, type test certificate; OEM authorizations; product-spec certificates
-
Delivery: option-based extension; minimum 30 days for extended period; original delivery period governs
Terms & Conditions
-
Option clause allows ±25% quantity changes; delivery extensions based on formula
-
Only supply of goods; no services included in bid
-
Mandatory BIS/type test certificates and OEM authorizations where required
Important Clauses
Payment Terms
Bid price must include all costs; EMD ₹2,503; payments per contract terms to be clarified in ATC
Delivery Schedule
Delivery period starts from last delivery order; option-based extensions may apply with minimum 30 days
Penalties/Liquidated Damages
LD and penalties not detailed; will be defined in Buyer Added ATC or contract
Bidder Eligibility
-
Bidders must be capable of supplying 23 automotive components as listed
-
Must hold BIS licence and type test certificates for relevant items
-
Provide OEM authorizations for applicable parts and demonstrate prior experience in similar procurement
Tender Data
Bid Details
Quantity
467
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
ASSY FUEL-WATER SEPARATOR Part No 252709120254 , KIT UNIVERSAL JOINT Part No 217141000107 , OIL FILTER ELEMENT Part No 252518130164 , ASSY WATER PUPM BS 3 by 4 Part No 252520100180 , V BELT COGGED 995MM Part No 252520156344 , ENGINE MOUNTING PAD FRONT Part No 257624100101 , ENGINE MOUNTING PAD REAR Part No 257624200118 , CLUTCH MASTER CYLINDER 25.4 Part No 261829100107 , POWER STEARING PUMP Part No 261846600101 , CLUTCH DISC 352DIA Part No 275225200106 , CLUTCH COVER 352 DIA Part No 275225400105 , ASSY CROSS BS 1 2 3 4 Part No 280941400101 , CLUTCH MASTER CYLINDER 25.4 Part No 503029100164 , ACCELERATOR MODULE Part No 550730100102 , CLUTCH DISC 352DIA Part No 581225200101 , CLUTCH COVER 352 BS 3 4 Part No 581225400101 , KIT BRAKE LINER FRONT Part No 885442011618 , KIT BRAKE LINER REAR Part No 885442021618 , CENTRE BEARING Part No 275041304303 , LEAF SPRING 1ST Part No 263232100131 , SECOND LEAF Part No 263232107148 , LEAF SPRING 2ND Part No 263232407173 , SET OF 2516 AIR FILTER CATRIDGE Part No 885409052516
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
6
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Sonbhadra
Delivery Pincodes
231222
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vipin Kumar Verma | 231222,REGIONAL STORES, DUDHICHUA PROJECT, PO - KHADIA | Sonbhadra | Uttar Pradesh | 231222 | 4 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9869781.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
23 Items Sign in to view GEM price trends Sign in for GEM prices
ASSY FUEL-WATER SEPARATOR Part No 252709120254
As per NIT
KIT UNIVERSAL JOINT Part No 217141000107
As per NIT
OIL FILTER ELEMENT Part No 252518130164
As per NIT
ASSY WATER PUPM BS 3 by 4 Part No 252520100180
As per NIT
V BELT COGGED 995MM Part No 252520156344
As per NIT
ENGINE MOUNTING PAD FRONT Part No 257624100101
As per NIT
ENGINE MOUNTING PAD REAR Part No 257624200118
As per NIT
CLUTCH MASTER CYLINDER 25.4 Part No 261829100107
As per NIT
POWER STEARING PUMP Part No 261846600101
As per NIT
CLUTCH DISC 352DIA Part No 275225200106
As per NIT
CLUTCH COVER 352 DIA Part No 275225400105
As per NIT
ASSY CROSS BS 1 2 3 4 Part No 280941400101
As per NIT
CLUTCH MASTER CYLINDER 25.4 Part No 503029100164
As per NIT
ACCELERATOR MODULE Part No 550730100102
As per NIT
CLUTCH DISC 352DIA Part No 581225200101
As per NIT
CLUTCH COVER 352 BS 3 4 Part No 581225400101
As per NIT
KIT BRAKE LINER FRONT Part No 885442011618
As per NIT
KIT BRAKE LINER REAR Part No 885442021618
As per NIT
CENTRE BEARING Part No 275041304303
As per NIT
LEAF SPRING 1ST Part No 263232100131
As per NIT
SECOND LEAF Part No 263232107148
As per NIT
LEAF SPRING 2ND Part No 263232407173
As per NIT
SET OF 2516 AIR FILTER CATRIDGE Part No 885409052516
As per NIT
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | ASSY FUEL-WATER SEPARATOR Part No 252709120254 | As per NIT | 4 | ea | dch_stores | 30 | |
| 2 | KIT UNIVERSAL JOINT Part No 217141000107 | As per NIT | 50 | ea | dch_stores | 30 | |
| 3 | OIL FILTER ELEMENT Part No 252518130164 | As per NIT | 50 | ea | dch_stores | 30 | |
| 4 | ASSY WATER PUPM BS 3 by 4 Part No 252520100180 | As per NIT | 5 | ea | dch_stores | 30 | |
| 5 | V BELT COGGED 995MM Part No 252520156344 | As per NIT | 20 | ea | dch_stores | 30 | |
| 6 | ENGINE MOUNTING PAD FRONT Part No 257624100101 | As per NIT | 20 | ea | dch_stores | 30 | |
| 7 | ENGINE MOUNTING PAD REAR Part No 257624200118 | As per NIT | 20 | ea | dch_stores | 30 | |
| 8 | CLUTCH MASTER CYLINDER 25.4 Part No 261829100107 | As per NIT | 10 | ea | dch_stores | 30 | |
| 9 | POWER STEARING PUMP Part No 261846600101 | As per NIT | 5 | ea | dch_stores | 30 | |
| 10 | CLUTCH DISC 352DIA Part No 275225200106 | As per NIT | 4 | ea | dch_stores | 30 | |
| 11 | CLUTCH COVER 352 DIA Part No 275225400105 | As per NIT | 4 | ea | dch_stores | 30 | |
| 12 | ASSY CROSS BS 1 2 3 4 Part No 280941400101 | As per NIT | 20 | ea | dch_stores | 30 | |
| 13 | CLUTCH MASTER CYLINDER 25.4 Part No 503029100164 | As per NIT | 10 | ea | dch_stores | 30 | |
| 14 | ACCELERATOR MODULE Part No 550730100102 | As per NIT | 5 | ea | dch_stores | 30 | |
| 15 | CLUTCH DISC 352DIA Part No 581225200101 | As per NIT | 20 | ea | dch_stores | 30 | |
| 16 | CLUTCH COVER 352 BS 3 4 Part No 581225400101 | As per NIT | 20 | ea | dch_stores | 30 | |
| 17 | KIT BRAKE LINER FRONT Part No 885442011618 | As per NIT | 40 | ea | dch_stores | 30 | |
| 18 | KIT BRAKE LINER REAR Part No 885442021618 | As per NIT | 40 | ea | dch_stores | 30 | |
| 19 | CENTRE BEARING Part No 275041304303 | As per NIT | 40 | ea | dch_stores | 30 | |
| 20 | LEAF SPRING 1ST Part No 263232100131 | As per NIT | 10 | ea | dch_stores | 30 | |
| 21 | SECOND LEAF Part No 263232107148 | As per NIT | 10 | ea | dch_stores | 30 | |
| 22 | LEAF SPRING 2ND Part No 263232407173 | As per NIT | 10 | ea | dch_stores | 30 | |
| 23 | SET OF 2516 AIR FILTER CATRIDGE Part No 885409052516 | As per NIT | 50 | ea | dch_stores | 30 |
Categories
20
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar automotive component supply
Financial statements (past 2-3 years)
Bid Security/EMD submission proof (₹2,503)
Technical bid documents
OEM authorizations (where applicable)
BIS licence and type test certificates
Any product-specific approvals as prescribed in the Bid Document
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for automotive parts tender in NCL 2026?
Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹2,503 along with technical and commercial bids. Ensure BIS licence and type test certificates are uploaded. The scope is supply-only for 23 listed components; quantity variations up to 25% are allowed.
What documents are required for NCL automotive parts bid 2026?
Required documents include GST registration, PAN, past performance certificates, financial statements, EMD receipt, technical compliance certificates, OEM authorizations where applicable, BIS/type test certificates, and the bid document per ATC.
What are the key technical specs for BIS certification in this tender?
Key specs include BIS licence validity, type test certificates for each item, and any OEM approvals specified in the product specification. Suppliers must attach these certificates to the bid to demonstrate compliance with relevant standards.
What is the EMD amount for the NCL spare parts procurement?
The EMD for this tender is ₹2,503, payable as per tender terms. Submit proof of payment with the bid; non-submission may lead to disqualification.
When can quantities be increased in this supply contract?
The Purchaser reserves the right to increase or decrease the quantity by up to 25% of the bid quantity at the time of contract. Extended delivery time applies proportionally with a minimum of 30 days.
Which items are included in the 23-item BOM for NCL tender?
Items include ASSY FUEL-WATER SEPARATOR, UNIVERSAL JOINT KIT, OIL FILTER ELEMENT, ENGINE MOUNTING PADS, CLUTCH DISC/COVER, V-BELT 995MM, BRAKE LINER KIT, and related components with specific part numbers such as 252709120254 and 217141000107.
What is the delivery scope for this NCL bid?
Delivery scope is strictly supply of goods only; no on-site installation or services are included. Delivery terms will follow original order dates with extensions available under the option clause.
What standards and approvals must bidders provide for this procurement?
Bidders must provide BIS licence, type test certificates, and any OEM authorizations required by the product specifications. Ensure all certificates correspond to the exact part numbers listed in the BOQ.