GEM

Border Roads Organisation Lubricants & DEF Tender West Siang Arunachal Pradesh 2025

Bid Publish Date

14-Nov-2025, 7:11 pm

Bid End Date

02-Dec-2025, 6:00 pm

Bid Opening Date

02-Dec-2025, 6:30 pm

EMD

₹1,98,000

Location

WEST SIANG , ARUNACHAL PRADESH

Progress

Issue14-Nov-2025, 7:11 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

22010

Category

15 W 40 CK 4 or CI4

Bid Type

Two Packet Bid

Categories 5

COOLANT LUBE OIL PHOTOGRAPHIC CAMERAS POWER MOBIL OIL

Tender Overview

The Border Roads Organisation (BRO) invites bids for the supply of a broad range of automotive lubricants and related fluids, including 15 W 40 CK 4 or CI4 multi-grade oils, 5 W 30 full synthetic, Maxi Mile Ultra Cool 2X ready-to-use, various hydraulic/gear oils (80 W 90, 85 W 140), DOT-4 brake fluid, DEF ISO 22241, Ad Blue DEF AUS 32, and related greases and hydraulic oils. The estimated value is not disclosed; EMD is ₹198,000. Location for procurement is West Siang, Arunachal Pradesh (791001). The scope is strictly the supply of goods, with delivery terms subject to a 25% quantity variation during contract execution. The clause indicates a need for regular government-sector supply experience and adherence to delivery timelines. Key differentiators include the wide product mix and government contract experience requirements.

Key Specifications

  • Broad range of lubricants and DEF products including 15 W 40 CK 4 / CI4, 5 W 30 full synthetic, SAE 15 W 30, 80 W 90, 85 W 140, DEF ISO 22241, AdBlue AUS 32, DOT-4 brake fluid, greases RR-3, HLP 46/68/32, Maxi Mile Ultra Cool 2X, and related Coolants

  • EMD: ₹198,000; quantity variation up to 25% during contract; delivery periods aligned to last date of original order with standard extension rules

  • Experience criteria: 2 years of supplying similar government category products; provide evidence via contracts

Terms & Conditions

  • EMD of ₹198,000 required for bid submission

  • Quantity may be increased up to 25%; extended delivery timing rules apply

  • 2 years government/PSU supply experience required with contract copies

Important Clauses

Payment Terms

GST reimbursement as per actuals or applicable rate, whichever is lower, up to quoted GST percentage; exact payment terms not specified in tender

Delivery Schedule

Delivery period commenced from the last date of original delivery order; additional time calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days

Penalties/Liquidated Damages

Contract termination possible for delivery failure or misrepresentation; no explicit LD percentage stated

Bidder Eligibility

  • 2 years of regular supply of similar government-category products

  • Demonstrated government/PSU contracts with copies for each year

  • Ability to supply wide-range lubricants and DEF products with specified EMD

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ENGINE OIL 15 W 40 SERVO,GEAR OIL EP 90 SERVO,BRAKE OIL DOT 3 TVS,GREASE MP 3,DISTILLED WATER,TQ OI

Border Security Force (bsf)

Posted: 7 December 2024
Closed: 28 December 2024
GEM

Bill of Quantities (BOQ) 23 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 15 W 40 CK 4 or CI4 15 W 40 CK 4 or CI4 6,484 ltrs ltcol519 30
2 5 W 30 full synthetic 5 W 30 full synthetic 105 ltrs ltcol519 30
3 Max mile ultra V4 Max mile ultra V4 50 ltrs ltcol519 30
4 SAE 15 W 30 SAE 15 W 30 100 ltrs ltcol519 30
5 80 W 90 80 W 90 675 ltrs ltcol519 30
6 85 W 140 85 W 140 781 ltrs ltcol519 30
7 Coolant Green Coolant Green 437 ltrs ltcol519 30
8 Maxi mile ultra cool 2X ready to use Maxi mile ultra cool 2X ready to use 12 ltrs ltcol519 30
9 DOT-4 DOT-4 6 ltrs ltcol519 30
10 T-20 T-20 35 ltrs ltcol519 30
11 Power Steering oil Dextron II-D Power Steering oil Dextron II-D 6 ltrs ltcol519 30
12 TF-A TF-A 375 ltrs ltcol519 30
13 Grease Multi purpose Grease Multi purpose 120 kgs ltcol519 30
14 Grease RR-3 Grease RR-3 674 kgs ltcol519 30
15 HLP 46 HLP 46 1,796 ltrs ltcol519 30
16 HLP 68 HLP-68 1,571 ltrs ltcol519 30
17 HLP 32 HLP 32 344 ltrs ltcol519 30
18 SU-30W SU-30W 1,048 ltrs ltcol519 30
19 SU-10W SU-10W 630 ltrs ltcol519 30
20 Genuine DEF Genuine DEF TATA 600 ltrs ltcol519 30
21 Ad blue DEF ISO 22241 Ad blue DEF ISO 22241 5,231 ltrs ltcol519 30
22 Ad Blue DEF AUS 32 Ad Blue DEF AUS 32 600 ltrs ltcol519 30
23 Maxi Clean DEF Maxi Clean DEF 330 ltrs ltcol519 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from government/PSU suppliers

4

Contract copies showing 2-year experience in related products

5

Financial statements (audited if available)

6

EMD submission proof (online payment receipt or DD)

7

Technical bid documents and product datasheets

8

OEM authorization letters (where applicable)

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid for the BRO lubricants tender in West Siang Arunachal Pradesh 2025

Bidders must meet the 2-year govt procurement experience criterion and submit EMD of ₹198,000; provide GST details, PAN, and contract copies. Include OEM authorizations and technical datasheets for each lubricant product. Ensure delivery capability to 791001 and accept 25% quantity variation during contract.

What documents are required for Border Roads Organisation lubricant tender

Submit GST certificate, PAN, experience contracts with govt/PSU, financial statements, EMD proof, technical bid documents, OEM authorizations if applicable, and product datasheets for all items listed (lubes, DEF, greases). Ensure bid validity period covers evaluation window.

What are the delivery terms for BRO West Siang lubricant procurement

Delivery terms permit up to 25% quantity variation at contracted rates; delivery starts after the original delivery order’s last date; if extended, time scales with the extended period with a minimum 30 days additional time.

What standards or certifications are required for BRO DEF bid

Tender data does not specify explicit product standards; bidders should provide OEM authorizations and ensure IS/ISI or ISO certifications where applicable and align with government procurement norms and DEF ISO 22241 compatibility.

When is the EMD deadline and how is it paid for BRO bid

EMD amount is ₹198,000; payment method should be online or DD as per tender terms; verify exact bid submission portal instructions in the official bid documents and ensure validity through bid opening.

What items are included in the BRO lubricant procurement scope

Scope includes a broad mix: 15 W 40 CK 4/CI4, 5 W 30 full synthetic, SAE 15 W 30, 80 W 90/85 W 140, DEF ISO 22241, AdBlue AUS 32, brake fluid DOT-4, greases RR-3 and HLP variants, Maxi Mile Ultra products, and coolant fluids.

What is the eligibility for 2+ year govt supplier experience

Bidders must demonstrate regular manufacture and supply to central/state govt/PSU for at least two years prior to bid opening, with contract copies showing quantities delivered in each year; primary product value should meet this criterion for bunch bids.