Border Roads Organisation Lubricants & DEF Tender West Siang Arunachal Pradesh 2025
Bid Publish Date
14-Nov-2025, 7:11 pm
Bid End Date
02-Dec-2025, 6:00 pm
EMD
₹1,98,000
Location
Progress
RAQuantity
22010
Category
15 W 40 CK 4 or CI4
Bid Type
Two Packet Bid
Categories
5
Tender Overview
The Border Roads Organisation (BRO) invites bids for the supply of a broad range of automotive lubricants and related fluids, including 15 W 40 CK 4 or CI4 multi-grade oils, 5 W 30 full synthetic, Maxi Mile Ultra Cool 2X ready-to-use, various hydraulic/gear oils (80 W 90, 85 W 140), DOT-4 brake fluid, DEF ISO 22241, Ad Blue DEF AUS 32, and related greases and hydraulic oils. The estimated value is not disclosed; EMD is ₹198,000. Location for procurement is West Siang, Arunachal Pradesh (791001). The scope is strictly the supply of goods, with delivery terms subject to a 25% quantity variation during contract execution. The clause indicates a need for regular government-sector supply experience and adherence to delivery timelines. Key differentiators include the wide product mix and government contract experience requirements.
Key Specifications
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Broad range of lubricants and DEF products including 15 W 40 CK 4 / CI4, 5 W 30 full synthetic, SAE 15 W 30, 80 W 90, 85 W 140, DEF ISO 22241, AdBlue AUS 32, DOT-4 brake fluid, greases RR-3, HLP 46/68/32, Maxi Mile Ultra Cool 2X, and related Coolants
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EMD: ₹198,000; quantity variation up to 25% during contract; delivery periods aligned to last date of original order with standard extension rules
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Experience criteria: 2 years of supplying similar government category products; provide evidence via contracts
Terms & Conditions
-
EMD of ₹198,000 required for bid submission
-
Quantity may be increased up to 25%; extended delivery timing rules apply
-
2 years government/PSU supply experience required with contract copies
Important Clauses
Payment Terms
GST reimbursement as per actuals or applicable rate, whichever is lower, up to quoted GST percentage; exact payment terms not specified in tender
Delivery Schedule
Delivery period commenced from the last date of original delivery order; additional time calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days
Penalties/Liquidated Damages
Contract termination possible for delivery failure or misrepresentation; no explicit LD percentage stated
Bidder Eligibility
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2 years of regular supply of similar government-category products
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Demonstrated government/PSU contracts with copies for each year
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Ability to supply wide-range lubricants and DEF products with specified EMD
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
15 W 40 CK 4 or CI4 , 5 W 30 full synthetic , Max mile ultra V4 , SAE 15 W 30 , 80 W 90 , 85 W 140 , Coolant Green , Maxi mile ultra cool 2X ready to use , DOT-4 , T-20 , Power Steering oil Dextron II-D , TF-A , Grease Multi purpose , Grease RR-3 , HLP 46 , HLP 68 , HLP 32 , SU-30W , SU-10W , Genuine DEF , Ad blue DEF ISO 22241 , Ad Blue DEF AUS 32 , Maxi Clean DEF
Authority Records
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Documents 4
GeM-Bidding-8592084.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
23 Items Sign in to view GEM price trends Sign in for GEM prices
15 W 40 CK 4 or CI4
15 W 40 CK 4 or CI4
5 W 30 full synthetic
5 W 30 full synthetic
Max mile ultra V4
Max mile ultra V4
SAE 15 W 30
SAE 15 W 30
80 W 90
80 W 90
85 W 140
85 W 140
Coolant Green
Coolant Green
Maxi mile ultra cool 2X ready to use
Maxi mile ultra cool 2X ready to use
DOT-4
DOT-4
T-20
T-20
Power Steering oil Dextron II-D
Power Steering oil Dextron II-D
TF-A
TF-A
Grease Multi purpose
Grease Multi purpose
Grease RR-3
Grease RR-3
HLP 46
HLP 46
HLP 68
HLP-68
HLP 32
HLP 32
SU-30W
SU-30W
SU-10W
SU-10W
Genuine DEF
Genuine DEF TATA
Ad blue DEF ISO 22241
Ad blue DEF ISO 22241
Ad Blue DEF AUS 32
Ad Blue DEF AUS 32
Maxi Clean DEF
Maxi Clean DEF
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 15 W 40 CK 4 or CI4 | 15 W 40 CK 4 or CI4 | 6,484 | ltrs | ltcol519 | 30 | |
| 2 | 5 W 30 full synthetic | 5 W 30 full synthetic | 105 | ltrs | ltcol519 | 30 | |
| 3 | Max mile ultra V4 | Max mile ultra V4 | 50 | ltrs | ltcol519 | 30 | |
| 4 | SAE 15 W 30 | SAE 15 W 30 | 100 | ltrs | ltcol519 | 30 | |
| 5 | 80 W 90 | 80 W 90 | 675 | ltrs | ltcol519 | 30 | |
| 6 | 85 W 140 | 85 W 140 | 781 | ltrs | ltcol519 | 30 | |
| 7 | Coolant Green | Coolant Green | 437 | ltrs | ltcol519 | 30 | |
| 8 | Maxi mile ultra cool 2X ready to use | Maxi mile ultra cool 2X ready to use | 12 | ltrs | ltcol519 | 30 | |
| 9 | DOT-4 | DOT-4 | 6 | ltrs | ltcol519 | 30 | |
| 10 | T-20 | T-20 | 35 | ltrs | ltcol519 | 30 | |
| 11 | Power Steering oil Dextron II-D | Power Steering oil Dextron II-D | 6 | ltrs | ltcol519 | 30 | |
| 12 | TF-A | TF-A | 375 | ltrs | ltcol519 | 30 | |
| 13 | Grease Multi purpose | Grease Multi purpose | 120 | kgs | ltcol519 | 30 | |
| 14 | Grease RR-3 | Grease RR-3 | 674 | kgs | ltcol519 | 30 | |
| 15 | HLP 46 | HLP 46 | 1,796 | ltrs | ltcol519 | 30 | |
| 16 | HLP 68 | HLP-68 | 1,571 | ltrs | ltcol519 | 30 | |
| 17 | HLP 32 | HLP 32 | 344 | ltrs | ltcol519 | 30 | |
| 18 | SU-30W | SU-30W | 1,048 | ltrs | ltcol519 | 30 | |
| 19 | SU-10W | SU-10W | 630 | ltrs | ltcol519 | 30 | |
| 20 | Genuine DEF | Genuine DEF TATA | 600 | ltrs | ltcol519 | 30 | |
| 21 | Ad blue DEF ISO 22241 | Ad blue DEF ISO 22241 | 5,231 | ltrs | ltcol519 | 30 | |
| 22 | Ad Blue DEF AUS 32 | Ad Blue DEF AUS 32 | 600 | ltrs | ltcol519 | 30 | |
| 23 | Maxi Clean DEF | Maxi Clean DEF | 330 | ltrs | ltcol519 | 30 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from government/PSU suppliers
Contract copies showing 2-year experience in related products
Financial statements (audited if available)
EMD submission proof (online payment receipt or DD)
Technical bid documents and product datasheets
OEM authorization letters (where applicable)
Reverse Auction Schedule
Start
14-Dec-2025, 1:00 pm
End
15-Dec-2025, 1:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | BAZARI INFRASTRUCTURES PRIVATE LIMITED Under PMA | - | 02-12-2025 17:52:35 | |
| 2 | DIMAPUR TRADE HOUSE Under PMA | - | 02-12-2025 16:55:58 | |
| 3 | FLONEX OIL TECHNOLOGIES PRIVATE LIMITED Under PMA | - | 02-12-2025 16:26:12 | |
| 4 | GANPATI TRADERS Under PMA | - | 02-12-2025 10:15:33 | |
| 5 | HINDUSTAN PETROLEUM CORPORATION LIMITED Under PMA | - | 01-12-2025 19:16:05 | |
| 6 | LUBEKART SALES INDIA PRIVATE LIMITED Under PMA | - | 01-12-2025 15:24:57 | |
| 7 | MULTII TRADING INC. Under PMA | - | 30-11-2025 17:25:29 | |
| 8 | S S CORPORATION INDIA Under PMA | - | 01-12-2025 12:55:54 | |
| 9 | VIP OIL PRODUCTS LIMITED Under PMA | - | 02-12-2025 10:14:11 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | GANPATI TRADERS(MII) Under PMA Winner | ₹49,28,786 | Item Categories : 15 W 40 CK 4 or CI4,5 W 30 full synthetic,Max mile ultra V4,SAE 15 W 30,80 W 90,85 W 140,Coolant Gr |
| L2 | MULTII TRADING INC. (MII) Under PMA | ₹49,38,215 | Item Categories : 15 W 40 CK 4 or CI4,5 W 30 full synthetic,Max mile ultra V4,SAE 15 W 30,80 W 90,85 W 140,Coolant Gr |
🎉 L1 Winner
GANPATI TRADERS(MII) Under PMA
Final Price: ₹49,28,786
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid for the BRO lubricants tender in West Siang Arunachal Pradesh 2025
Bidders must meet the 2-year govt procurement experience criterion and submit EMD of ₹198,000; provide GST details, PAN, and contract copies. Include OEM authorizations and technical datasheets for each lubricant product. Ensure delivery capability to 791001 and accept 25% quantity variation during contract.
What documents are required for Border Roads Organisation lubricant tender
Submit GST certificate, PAN, experience contracts with govt/PSU, financial statements, EMD proof, technical bid documents, OEM authorizations if applicable, and product datasheets for all items listed (lubes, DEF, greases). Ensure bid validity period covers evaluation window.
What are the delivery terms for BRO West Siang lubricant procurement
Delivery terms permit up to 25% quantity variation at contracted rates; delivery starts after the original delivery order’s last date; if extended, time scales with the extended period with a minimum 30 days additional time.
What standards or certifications are required for BRO DEF bid
Tender data does not specify explicit product standards; bidders should provide OEM authorizations and ensure IS/ISI or ISO certifications where applicable and align with government procurement norms and DEF ISO 22241 compatibility.
When is the EMD deadline and how is it paid for BRO bid
EMD amount is ₹198,000; payment method should be online or DD as per tender terms; verify exact bid submission portal instructions in the official bid documents and ensure validity through bid opening.
What items are included in the BRO lubricant procurement scope
Scope includes a broad mix: 15 W 40 CK 4/CI4, 5 W 30 full synthetic, SAE 15 W 30, 80 W 90/85 W 140, DEF ISO 22241, AdBlue AUS 32, brake fluid DOT-4, greases RR-3 and HLP variants, Maxi Mile Ultra products, and coolant fluids.
What is the eligibility for 2+ year govt supplier experience
Bidders must demonstrate regular manufacture and supply to central/state govt/PSU for at least two years prior to bid opening, with contract copies showing quantities delivered in each year; primary product value should meet this criterion for bunch bids.
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Documents 4
GeM-Bidding-8592084.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS