IOCL NRPL Air Conditioners Tender GeM 2026 - 4.0 TR Tower ACs, 2.0 & 1.5 Ton 5-Star Inverter Standards
Bid Publish Date
29-Sep-2026, 3:48 pm
Bid End Date
13-Oct-2026, 3:00 pm
Progress
Key Highlights
- • Specific quantity fluctuation allowed up to 25% during contract and currency
- • Delivery complete upon on-site installation and commissioning within 63 days
- • Transit insurance arranged by IOCL; no pre-dispatch inspection required
- • Evaluation based on overall lowest landed cost, not unit price alone
- • Warranty tied to GPC and technical specifications; 4.0 TR Tower and 2.0/1.5 ton ACs included
Tender Overview
Organization: Indian Oil Corporation Limited (IOCL) – Numaligarh Refinery? IOCL NRPL. Procurement: Air conditioning systems including 4.0 TR Tower ACs, 2.0 ton 5-star inverter split ACs, and 1.5 ton 5-star inverter split ACs as per technical requirements. Delivery timeline: within 9 weeks (63 days) from GeM contract; installation and commissioning at site constitute delivery completion. Key commercial term: overall lowest landed cost evaluated; price discounts apply for delayed deliveries; IOCL arranges transit insurance; no pre-dispatch inspection required (TPI). Option clause: quantity may vary up to ±25% during contract. Unique clause: price discount aligned with GPC Clause 19.0.0.
Technical Specifications & Requirements
- Product categories: 4.0 TR Tower ACs, 2.0 ton inverter split ACs, 1.5 ton inverter split ACs.
- Standards/Certifications: Not specified in available data; bidders should confirm ISI/BIS or equivalent per site requirements.
- Delivery/Installation: 9 weeks from GeM contract; site delivery complete upon commissioning; no third-party inspection required.
- Warranty/Support: Warranty terms per GPC and technical specs; post-installation support implied.
- Documentation: Submit standard bid documents; OEM authorization may be required; ensure compliance with IOCL terms.
- Miscellaneous: Price discount mechanism tied to delivery performance; coverage of transit and risk with IOCL arrangement.
Terms, Conditions & Eligibility
- EMD: Not specified in provided data; bidders should verify on GeM terms.
- Delivery: 9 weeks from contract date; commissioning at site defines delivery completion.
- Payment terms: Not explicitly stated; price discount applies for delayed delivery per GPC.
- Quantity variation: ±25% during order and currency of contract.
- Insurance: Transit insurance arranged by IOCL; pre-dispatch inspection not required.
- Evaluation: Overall lowest landed cost basis; ensure compliance with GPC and ATC terms.
- Documentation: Ensure GST, PAN, experience certificates, financials, OEM authorizations as applicable per IOCL terms.
Key Specifications
-
4.0 TR Tower ACs
-
2.0 ton 5-star inverter split ACs
-
1.5 ton 5-star inverter split ACs
-
Delivery within 63 days from GeM contract
-
Overall landed cost evaluation
-
Transit insurance by IOCL
Terms & Conditions
-
Delivery within 9 weeks and commissioning counted as delivery completion
-
Quantity may increase/decrease by 25% during contract
-
Overall landed cost governs evaluation; no pre-dispatch inspection
Important Clauses
Payment Terms
Payment terms aligned with GPC; price discount applicable for delayed delivery and completion at site
Delivery Schedule
Delivery and commissioning within 63 days from GeM contract; site delivery completion defined after installation
Penalties/Liquidated Damages
Discount adjustments per delayed delivery; penalties as per GPC clause 19.0.0
Bidder Eligibility
-
Experience in supplying and installing similar AC systems (4.0 TR towers, 2.0/1.5 ton splits)
-
Financial stability and turnover evidence as per IOCL/GeM terms
-
OEM authorization or authorized dealership for specified AC brands
Tender Data
Bid Details
Quantity
38
Category
4.0 TR Tower Air Conditioners as per technical specifications
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
4.0 TR Tower Air Conditioners as per technical specifications , 2.0 ton 5 star inverter split ACs as per technical specifications , 1.5 ton 5 star inverter split ACs as per technical specifications
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
21
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
63
Delivery Locations
2
Delivery Cities
Jalandhar, Una
Delivery Pincodes
144009, 174303
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Somesh Kumar | 144009,"Operations Manager, Indian Oil Corporation Limited, Northern Region Pipelines,GT road by pass Suchi Pind, Jalandhar- 144 009 (PUNJAB) " GSTIN- 03AAACI1681G1ZZ | Jalandhar | Punjab | 144009 | 3 | 63 | - |
| Mayank Kumar Sharma | 174303,Indian Oil Corporation Limited, Northern Region Pipelines, V.P.O. Pekhubela, District Una, Himachal Pradesh- 174303 | Una | Himachal Pradesh | 174303 | 2 | 63 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9962950.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
16
Required Documents
GST certificate
Permanent Account Number (PAN) card
Experience certificates for similar AC supply/installation
Financial statements or turnover proof
EMD proof (as applicable per GeM terms)
Technical bid documents and compliance statements
OEM authorizations or dealership certifications
CI/PI reports or site readiness certificates if required by IOCL
Frequently Asked Questions
How to bid for IOCL NRPL air conditioner tender GeM 2026?
Bidders should submit GST, PAN, experience certificates, financials, and OEM authorizations via GeM. Provide technical compliance for 4.0 TR Tower ACs, 2.0 ton 5-star inverter and 1.5 ton 5-star inverter units. Ensure adherence to delivery within 63 days and confirm insurance by IOCL.
What documents are required for IOCL air conditioner procurement in GeM?
Submit GST certificate, PAN card, experience certificates for similar AC projects, financial statements, EMD proof, OEM authorization, and technical bid ensuring compliance with IOCL ATC terms and GPC references.
What are the delivery timelines for IOCL air conditioner installation?
Delivery and commissioning must be completed within 63 days from GeM contract; on-site completion marks delivery completion. If delays occur, price discount adjustments apply per GPC clause 19.0.0.
Which AC capacities are included in the IOCL NRPL tender 2026?
The scope includes 4.0 TR Tower ACs, 2.0 ton 5-star inverter split ACs, and 1.5 ton 5-star inverter split ACs, all per technical specifications and site requirements.
How is the bid evaluated for IOCL GeM air conditioners?
Evaluation uses overall lowest landed cost basis, not just unit price. Ensure accurate quoting of freight, insurance, installation, and timely delivery to achieve the best landed cost.
Are pre-dispatch inspections required for IOCL air conditioner bids?
No, pre-dispatch inspection (TPI) is not required; transit insurance will be arranged by IOCL, reducing pre-shipment checks and accelerating procurement.
What are the warranty expectations for IOCL AC procurement?
Warranty must align with GPC terms and the specific AC model technical specifications; bidders should confirm onsite support duration and post-warranty service arrangements as part of the bid.