Central Coalfields Limited Hand Held GPS Tender Chatra Jharkhand 2026 – 25% Quantity Option
Progress
Tender Overview
Central Coalfields Limited, under Coal India Limited, invites bids for the supply of hand held GPS devices at Chatra, Jharkhand 825103. Estimated value is ₹111,000 with no BOQ items listed. The scope is strictly supply of goods with a potential quantity variation of ±25% as per the option clause. Bidders must upload the product Data Sheet and ensure alignment with offered specifications. Invoicing must be GST-compliant and raised in the consignee’s name. Service centre readiness in the consignee state is mandatory, with establishment within 30 days if absent. A dedicated support line and escalation matrix are required, and GST payment proof must accompany GST invoices.
Key Specifications
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Product: hand held GPS devices (Q2 category)
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Estimated value: ₹111,000
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Delivery scope: supply of goods only
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Service: mandatory functional service centre in consignee state; establishment within 30 days if absent
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Customer support: dedicated toll-free number and escalation matrix
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Data Sheet: mandatory upload; must align with bid parameters
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Invoicing: GST-compliant, invoiced in consignee name with consignee GSTIN
Bidder Eligibility
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Vendor must have a functioning service centre in the state of the consignee or commit to establish within 30 days of award
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Submit PAN, GSTIN, cancelled cheque and EFT mandate as part of bid submission
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Upload Data Sheet and ensure no mismatch between offered specs and data sheet
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
hand held gps (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Chatra
Delivery Pincodes
829201
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pranab Anugrah Xaxa | 829201,Regional Stores Piparwar P. O. Bachra District. Chatra | Chatra | Jharkhand | 829201 | 2 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9750475.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Corrigendum Updates
1 Update Update
Extended Deadline
03-Sep-2026, 3:30 am
Opening Date
03-Sep-2026, 4:00 am
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Data Sheet of the proposed hand held GPS
GST invoice sample and GST payment proof
Functional Service Centre evidence (or plan to establish within 30 days)
Any certificates required by AtC/Corrigendum
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PORT / CONNECTIVITY | Bluetooth Connectivity | yes |
| PORT / CONNECTIVITY | USB | yes |
| GENERIC | Pre-loaded Handheld Software | yes |
| GENERIC | Compatible Office Software | yes |
| GENERIC | Inbuilt Electronic Compass | yes |
| GENERIC | Paperless Geocaching | yes |
| GENERIC | Sun and Moon Information | yes |
| GENERIC | Inbuilt Barometric Altimeter Facility | yes |
| STORAGE | RAM (GB) | 5.0 |
| STORAGE | Micro SD Card Slot | yes |
| STORAGE | Expandable upto (GB) | 32.0 |
| DISPLAY | Display Type | Transflective Colour TFT |
| DISPLAY | Display Size (Diagonal) (Inches) | 2.6 to 3 |
| DISPLAY | Touchscreen | no |
| BATTERY | Type of Battery | Rechargeable |
| BATTERY | Battery Chemistry | Li-ion |
| TRACK DETAILS | Waypoints / Favorites / Locations (No.) | 5000 |
| TRACK DETAILS | Routes (No.) | 200 |
| TRACK DETAILS | Track Log | 10000 Points, 200 saved Tracks |
| SERVICE | Warranty (Year) | 1.0 |
| CERTIFICATION | Ingress Protection (IP Rating) | IPX7 |
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for the hand held GPS tender in Chatra
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with the bid, upload the Data Sheet for the GPS device, and ensure GST invoice is in the consignee's name. Establish or prove a functional service centre in the consignee state, and be ready for a ±25% quantity variation under the option clause.
What documents are required for the GPS tender in Chatra
Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, Data Sheet of the GPS, GST invoice sample plus GST payment proof, and evidence of a functional service centre or plan to establish within 30 days of award. Certificates per ATC must be uploaded.
What are the delivery terms for the GPS procurement tender
Delivery terms allow a 25% quantity variation at contract; additional delivery time is calculated as (additional quantity/original quantity) × original delivery period with a minimum of 30 days. The contractor may extend delivery within the original delivery period under the option clause.
What standards or certifications are required for GPS devices
No explicit standards are listed in the provided data; bidders should ensure the Data Sheet aligns with device specifications and meet supplier qualification requirements, with GST invoicing and service support commitments clearly documented.
What are the payment terms and invoicing requirements
Invoices must be GST-compliant and issued in the consignee's name with the consignee GSTIN. The GeM portal requires a scanned GST invoice and GST portal payment screenshot. No advance terms are specified; payment is contingent on meeting service centre and documentation conditions.
How is after-sales service organized for GPS devices
Bidders must provide a dedicated toll-free service line and an escalation matrix. A functional service centre in the consignee state is mandatory, with establishment within 30 days of award. Payment release depends on documentary evidence of service capability.
What is the risk of data sheet mismatch in the GPS bid
A data sheet mismatch with offered parameters can lead to bid rejection. Ensure the Data Sheet exactly mirrors the GPS device features, specifications, and performance metrics offered in the bid documents to avoid disqualification.
What is the scope of supply for this GPS tender
The scope is strictly the supply of goods (hand held GPS devices) with no additional services included unless specified, while ensuring data sheet alignment, GST invoicing, and service center readiness in the consignee state.