Hindustan Petroleum Corporation Ltd OLTC Spare Parts Tender Visakhapatnam 2026 - Bharat Heavy Electrical Limited Authorized Supplier, 25% Option
Bid Publish Date
16-Sep-2026, 11:10 pm
Bid End Date
08-Oct-2026, 1:00 pm
Location
Progress
Key Highlights
- • Authorized supplier requirement: Only BHEL or its authorized dealer/stockist may bid
- • 9-item OLTC spare parts list including BEVEL GEAR and OLTC MOTOR DRIVE UNIT
- • Delivery extension mechanics: option clause permits up to 25% quantity change with minimum 30 days extension
- • GST handling: bidder to determine GST; invoice must be in consignee name with consignee GSTIN
- • Invoices to reflect consignee GSTIN; scope limited to supply of goods
- • No explicit EMD value provided; ATC indicates vendor code creation prerequisites
- • No technical specs published; emphasis on supply capability and authorized OEM alignment
- • BOQ items show exact part names but quantities are not disclosed in the tender data
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd; Product/Service: OLTC spare parts and sub-assemblies for BHEL OLTC systems; Location: Visakhapatnam, Andhra Pradesh 530001; Scope: 9 items listed in BOQ including BEVEL GEAR, OLTC MOTOR DRIVE UNIT, DIVERTER SWITCH ASSY., SET OF O-RING FOR OLTC, SET OF GASKETS FOR OLTC, and SET OF FIX - MOVING CONTACT. Procurement Type: Pure supply of goods; Bid Condition: Offer restricted to Bharat Heavy Electrical Limited (BHEL) or its authorized dealers/stockists; Quantity Flexibility: up to 25% quantity variation allowed; delivery period adjustments apply per option clause; GST Note: bidder to verify GST independently; Invoicing: must be in consignee name with GSTIN; BOQ: 9 items, exact quantities not disclosed.
Distinctive Context: This HPCL tender targets specialized OLTC spare parts from BHEL OLTC lineage, emphasizing authorized supplier compliance and conditional quantity adjustments.
Technical Specifications & Requirements
- Item names from BOQ: BEVEL GEAR, OLTC MOTOR DRIVE UNIT, DIVERTER SWITCH ASSY., SET OF O-RING FOR OLTC, SET OF GASKETS FOR OLTC, SET OF FIX - MOVING CONTACT, VERTICAL HORIZONTAL SHAFT, CURRENT CONVERTER SWITCH-TPI, SET OF FIX - MOVING CONTACT (repeat present in list)
- No explicit technical specs provided; only scope noted as supply of goods
- Vendor restriction: only M/s. Bharat Heavy Electrical Limited (or authorized dealer/agent/stockist) acceptable
- Delivery terms: option clause allows 25% quantity variation; delivery period adjusts as per formula with minimum 30 days
- Invoicing: GSTIN of consignee required; GSTbilled as per actuals or applicable rate
Terms, Conditions & Eligibility
- EMD/Deposit: Not specified in the data
- GST guidance: bidders responsible for Self-assessed GST; reimbursement as per actuals or applicable rate
- Documentation for Vendor Code Creation: submit PAN, GSTIN, cancelled cheque, EFT mandate
- ATC/Acceptance: Offer must be from BHEL or authorized channel; non-authorized vendors rejected
- Scope: Bid price to include all cost components; scope is strictly supply of goods; GST compliance required
- Delivery: Delivery period linked to original delivery order with option extension rules
Key Specifications
-
- Item names: BEVEL GEAR, OLTC MOTOR DRIVE UNIT, DIVERTER SWITCH ASSY., SET OF O-RING FOR OLTC, SET OF GASKETS FOR OLTC, SET OF FIX - MOVING CONTACT, VERTICAL HORIZONTAL SHAFT, CURRENT CONVERTER SWITCH-TPI
-
- Quantities: Not disclosed in BOQ; total of 9 items
-
- Standards: Not specified in tender data
-
- OEM/Brand: Authorized BHEL supply channel required
-
- Delivery terms: Option clause permits up to 25% quantity variation at contract; minimum 30 days extension
Terms & Conditions
-
Option clause allows quantity variation up to 25% during and after contract at contracted rates
-
Bidder must be authorized by BHEL; only OEM or authorized dealers accepted
-
Invoicing must reflect consignee GSTIN; GST paid per actuals or prevailing rate
Important Clauses
Payment Terms
GST handling by bidder; invoicing in consignee name with consignee GSTIN; payment terms not explicitly stated in data
Delivery Schedule
Delivery period linked to original delivery order; extension rules apply, minimum 30 days; additional time calculated as (increased quantity ÷ original quantity) × original delivery period
Penalties/Liquidated Damages
Not specified in provided data
Bidder Eligibility
-
Must be an authorized Bharat Heavy Electrical Limited dealer/stockist
-
Experience in supplying OLTC spare parts (evidence required)
-
GSTIN active and GST compliance records
Tender Data
Bid Details
Quantity
9
Category
350703501066, OIL SURGE RELAY,BHEL OLTC
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
350703501066, OIL SURGE RELAY,BHEL OLTC , 350703501067, OLTC MOTOR DRIVE UNIT,BHEL OLTC , 350703501068, BEVEL GEAR,BHEL OLTC , 350703501069, CURRENT CONVERTER SWITCH-TPI,BHEL OLTC , 350703501070, VERTICAL HORIZANTAL SHAFT,BHEL OLTC , 350703501071, DIVERTER SWITCH ASSY.,BHEL OLTC , 350703501072, SET OF O-RING FOR OLTC,BHEL OLTC , 350703501073, SET OF GASKETS FOR OLTC,BHEL OLTC , 350703501074, SET OF FIX - MOVING CONTACT,BHEL OLTC
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
240
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Devaram Nitish Reddy | 530011,HPCL, Visakh Refinery, Refinery Warehouse, Malkapuram, Visakhapatnam - 530011 | Visakhapatanam | Andhra Pradesh | 530011 | 1 | 240 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 7
GeM-Bidding-9688553.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
350703501066, OIL SURGE RELAY,BHEL OLTC
Please refer Tender
350703501067, OLTC MOTOR DRIVE UNIT,BHEL OLTC
Please refer Tender
350703501068, BEVEL GEAR,BHEL OLTC
Please refer Tender
350703501069, CURRENT CONVERTER SWITCH-TPI,BHEL OLTC
Please refer Tender
350703501070, VERTICAL HORIZANTAL SHAFT,BHEL OLTC
Please refer Tender
350703501071, DIVERTER SWITCH ASSY.,BHEL OLTC
Please refer Tender
350703501072, SET OF O-RING FOR OLTC,BHEL OLTC
Please refer Tender
350703501073, SET OF GASKETS FOR OLTC,BHEL OLTC
Please refer Tender
350703501074, SET OF FIX - MOVING CONTACT,BHEL OLTC
Please refer Tender
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 350703501066, OIL SURGE RELAY,BHEL OLTC | Please refer Tender | 1 | each | vnmpatrudu | 240 | |
| 2 | 350703501067, OLTC MOTOR DRIVE UNIT,BHEL OLTC | Please refer Tender | 1 | each | vnmpatrudu | 240 | |
| 3 | 350703501068, BEVEL GEAR,BHEL OLTC | Please refer Tender | 1 | each | vnmpatrudu | 240 | |
| 4 | 350703501069, CURRENT CONVERTER SWITCH-TPI,BHEL OLTC | Please refer Tender | 1 | each | vnmpatrudu | 240 | |
| 5 | 350703501070, VERTICAL HORIZANTAL SHAFT,BHEL OLTC | Please refer Tender | 1 | each | vnmpatrudu | 240 | |
| 6 | 350703501071, DIVERTER SWITCH ASSY.,BHEL OLTC | Please refer Tender | 1 | each | vnmpatrudu | 240 | |
| 7 | 350703501072, SET OF O-RING FOR OLTC,BHEL OLTC | Please refer Tender | 1 | set | vnmpatrudu | 240 | |
| 8 | 350703501073, SET OF GASKETS FOR OLTC,BHEL OLTC | Please refer Tender | 1 | set | vnmpatrudu | 240 | |
| 9 | 350703501074, SET OF FIX - MOVING CONTACT,BHEL OLTC | Please refer Tender | 1 | set | vnmpatrudu | 240 |
Categories
19
Corrigendum Updates
3 Updates Update
Extended Deadline
08-Oct-2026, 7:30 am
Opening Date
09-Oct-2026, 7:30 am
Update
Extended Deadline
05-Oct-2026, 7:30 am
Opening Date
06-Oct-2026, 7:30 am
Update
Extended Deadline
01-Oct-2026, 7:30 am
Opening Date
02-Oct-2026, 7:30 am
Required Documents
PAN card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate (certified by bank) copy
GST invoice to consignee details
OEM authorization (BHEL or authorized dealer) document
Technical bid documents demonstrating supply capability
Experience certificates related to OLTC spare parts supply
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL OLTC spare parts tender in Visakhapatnam 2026?
Bidders must be an authorized BHEL dealer or stockist, submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. The tender allows up to 25% quantity variation and requires invoicing to the consignee with GSTIN. Ensure supply of 9 OLTC-related parts and compliance with GST practices.
What documents are required for bidding on HPCL OLTC items?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, invoices in consignee name with GSTIN, and technical bid demonstrating OLTC spare parts supply capability. Also provide experience certificates for OLTC-related supply projects.
What are the technical specifications for OLTC spare parts tender in Visakhapatnam?
The tender lists item names such as BEVEL GEAR, OLTC MOTOR DRIVE UNIT, DIVERTER SWITCH ASSY., O-RING SET, GASKET SET, and CONTACT SET. No explicit performance or dimensional specs are provided; compliance relies on OEM authorization and supply capability.
When is the delivery timeline for HPCL OLTC components?
Delivery period is linked to the original delivery order; option clause allows up to 25% variation with a minimum extension of 30 days. Extended time is calculated per (increased quantity ÷ original quantity) × original delivery period.
What are the GST requirements for HPCL OLTC procurement in 2026?
Bidders must determine applicable GST independently; HPCL will reimburse GST per actuals or applicable rate (whichever is lower). Invoices must be raised in consignee name with the consignee GSTIN.
Who is eligible to participate in the HPCL OLTC tender in Andhra Pradesh?
Eligibility requires being an authorized BHEL dealer/stockist and demonstrated OLTC spare parts supply experience with relevant certificates; ensure GST compliance and provide OEM authorization.
What is the scope of supply for this OLTC tender?
The scope is strictly supply of goods for nine OLTC-related parts; the bid price must include all cost components. Invoices must align with consignee GSTIN; no service or installation is included.
How to verify authorization for BHEL OLTC parts bidding in Visakhapatnam?
Obtain official OEM authorization or dealer authorization for BHEL OLTC parts; submit authorization documents with the bid to prove eligibility as an authorized supplier per ATC.