GEM

South Eastern Railway AIO PC & MFP Tender in Chennai/RI, ISI BIS ISO 9001 3 Years Warranty 2026

Q: What is the EMD amount for the South Eastern Railway procurement?

The EMD is **₹38,600**. Submit the payment receipt or online transfer proof along with the bid. This amount confirms bid seriousness and is typically credited to the procuring agency if the vendor is not selected.

Bid Publish Date

18-Jun-2026, 5:47 pm

Bid End Date

29-Jun-2026, 11:00 am

EMD

₹38,600

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Progress

Issue18-Jun-2026, 5:47 pm

AwardPending

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Quantity

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The procurement by South Eastern Railway (Indian Railways) targets supply of All in One PC (V2) i3/i5 configurations, Computer Printer (V2) Q2, and A4/Legal Size Multifunction Printer (MFP) Q2. The bid carries an EMD of ₹38,600 and includes a potential quantity variation of ±25% per original order, with delivery timing linked to the last delivery order date. The ATC emphasizes OEM authorization, Make in India commitments, and extensive OEM datasheet compliance. Location details align with railway procurement hubs in the region; bidders should align with ATC specs for AIO PC, printer and MFP categories. A key differentiator is the embedded ATC requirements for built-in webcam, TPM 2.0, and 16 GB RAM minimum. The tender integrates dual-use devices suitable for station stores and office work, with on-site warranty terms. This is a structured, specification-driven opportunity requiring certified hardware and formal OEM confirmations.

Technical Specifications & Requirements

Product categories: All-in-One PC (i3/i5), Desktop/Printer/MFP devices; 22.87–24.8 inch display requirement for AIO, with 16 GB RAM and 512 GB NVMe SSD baseline.
Key hardware: i3-14100 / i5-14500 or higher; 16 GB DDR5 RAM (up to 64 GB via 2 DIMMs); 512 GB NVMe SSD; 2 M.2 NVMe expansion paths; 1× HDMI, 1× DisplayPort, 6 USB ports at high signaling rates; TPM 2.0; integrated WLAN/Bluetooth; 10/100/1000 Ethernet.
Software & OS: Factory preloaded OS with certification; ensure OEM-provided datasheet and make-in-India declaration.
Certifications & compliance: RoHS, Energy Star/BEE, BIS latest, ISO 9001, ISO 14001, ISO 27001; OEM authorization certificate mandatory; Make in India local content declaration required.
Warranty & service: On-site warranty for 3 years; extended warranty terms specified in OEM letterhead; standard and extended coverage to be declared.

Terms, Conditions & Eligibility

EMD: ₹38,600; payment terms to be clarified in bid.
Delivery flexibility: Option to increase/decrease quantity up to 25% during contract and extended delivery period with minimum 30 days added time.
ATC compliance: Webcam ≥ 5 MP with dual mics; 16 GB RAM minimum; 3-year onsite warranty; OEM authorization and Make in India declarations; 2× DIMM populated RAM slots.
Submission requirements: OEM datasheet on website; clause-wise technical compliance; tender-specific OEM authorization; license/ISO certificates; vendor must demonstrate feasibility of 3-year onsite support.

Key Specifications

All-in-One PC with i3/i5 processors (i3-14100 / i5-14500 or higher)
RAM: 16 GB DDR5, expandable to 64 GB (2 DIMMs; 1 DIMM populated)
Storage: 512 GB NVMe M.2 SSD minimum (upgradable to 3 TB as per ATC)
Display: 22.87–24.8 inch range for AIO; integrated webcam ≥ 5 MP
Ports: 1× HDMI, 1× DisplayPort, 6× USB (various 10Gbps/5Gbps rates), RJ-45
Networking: Wi-Fi 6 (802.11ax) + Bluetooth 5.3; Ethernet 10/100/1000
Security: TPM 2.0 or better; on-site 3-year warranty
Certifications: RoHS, Energy Star/BEE, BIS latest; ISO 9001, ISO 14001, ISO 27001
OEM Authorization: Tender-specific OEM authorization certificate mandatory
Make in India: Local content declaration required

Terms & Conditions

EMD amount and submission format must be clearly documented
Delivery quantity may vary by ±25% with extended time calculations
OEM datasheet, authorizations, and Make in India declarations required
3-year onsite warranty to be provided by OEM with official letterhead
ATC-specific requirements include webcam, RAM, and TPM 2.0

Important Clauses

Payment Terms

Details to be provided in bid; ensure consistency with EMD and delivery milestones.

Delivery Schedule

Delivery period linked to last delivery order date; additional time formula applies for increased quantity.

Penalties/Liquidated Damages

LDs and penalties will be defined in contract; ensure compliance with delivery and performance standards.

Bidder Eligibility

Experience in supplying similar AIO PCs or MFPs to government bodies
Valid GST registration, PAN, and financial stability documentation
OEM authorization for the tendered models and Make in India compliance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

All in One PC (V2) (Q2) , Computer Printer (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

MINISTRY OF RAILWAYS

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Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 5

GeM-Bidding-9486372.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Press Information Bureau (pib)

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Regional Pay And Accounts Office Raipur All in One PC & MFP Tender 2026 ISO 9001 Compliant

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Posted: 27 March 2026

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GEM

Technical Specifications 3 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
Description	Description of store	All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description	Processor Number	Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices	Mouse Connectivity	Wired, Wireless Or higher
Input Devices	Keyboard Connectivity	Wired, Wireless Or higher
Input Devices	Type of Keyboard	Standard, Bilingual Or higher
Operating System	Operating System (Factory Preloaded with Certification)	Windows 11 Professional
Memory	Type of RAM	DDR5 Or higher
Memory	RAM Size (GB)	16
Storage	Type of Storage Installed with the System	NVMe SSD
Storage	Storage Capacity (in GB)	512
Display	Display Size - Diagonal (in Inches)	58.1 - 63 (22.87" - 24.8")
Ports	Number of Ports	1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic	Stand	Height Adjustable

Item #2 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic	Print Technology	Laser
Generic	Type of Printing	Colour
Generic	Paper Size	A4, A4 and Legal, A3, A4 and Legal Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing	Auto Duplexing Printing (2-Sided Feature)	Yes Or higher
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #3 Details

View Catalog

Category	Specification	Requirement
General Product Information	Description of Stores	A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information	Printing Technology	Electrophotography/Xerography (Laser/LED)
General Product Information	Type of Printing	Monochrome (Black), Colour Or higher
General Product Information	Availability of Fax	No
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	Not Applicable Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Number of Main Paper Tray	1, 2, 3, 4 Or higher
Connectivity and Reliability	Connectivity	USB Port, Ethernet Port, Wi-Fi
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	4 Or higher

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Historical Data

Required Documents

GST Registration Certificate

PAN Card

Experience Certificates for similar supply

Financial Statements (last 3 years)

EMD submission proof (₹38,600)

Technical bid with OEM datasheet

OEM Authorization/Authorization Letter

Make in India declaration on OEM letterhead

Clause-wise compliance statement on OEM letterhead

Warranty declarations (3-year onsite) from OEM

ROHS/Energy Star/BIS/ISO certificates

Product datasheets from OEM website

Frequently Asked Questions

What documents are required for the AIO PC tender in South Eastern Railway?

Bidders must submit GST certificate, PAN, experience certificates for similar supply, financial statements, EMD ₹38,600, OEM authorization, Make in India declaration, and clause-wise OEM compliance. Include product datasheets and warranty commitments from the OEM letterhead to validate 3-year onsite support.

What is the EMD amount for the South Eastern Railway procurement?

The EMD is ₹38,600. Submit the payment receipt or online transfer proof along with the bid. This amount confirms bid seriousness and is typically credited to the procuring agency if the vendor is not selected.

What are the key technical specs for AIO PC in this tender?

The AIO PC requires i3/i5 processors, 16 GB DDR5 RAM, 512 GB NVMe SSD minimum (expandable to 3 TB), display 22.87–24.8 inches, TPM 2.0, webcam ≥ 5 MP, 6 USB ports, HDMI and DisplayPort, Wi-Fi 6, and on-site 3-year warranty.

How does delivery quantity variation work for this tender?

Quantity may change ±25% of bid quantity at contract placement, with extended delivery time calculated as (increase/original) × original delivery period, minimum 30 days; extension allowed up to original delivery period under option clause.

What OEM certifications and declarations are required?

Required certifications include RoHS, Energy Star/BEE, BIS, ISO 9001/14001/27001, plus OEM authorization; Make in India declaration on OEM letterhead; datasheet accessible on OEM site; warranty declarations must accompany bid on OEM letterhead.

What is the minimum warranty term for the offered devices?

The tender specifies a 3-year onsite warranty from the OEM; bidder must submit an OEM-declaration confirming onsite service for 3 years, plus any extended warranty terms if offered.

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Documents 5

GeM-Bidding-9486372.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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South Eastern Railway AIO PC & MFP Tender in Chennai/RI, ISI BIS ISO 9001 3 Years Warranty 2026

Categories 2

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Authority Records

BID & GeM Expert Consultancy

Documents 5

GeM-Bidding-9486372.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

GEM General Terms and Conditions Document

Past Similar Tenders (Historical Results)

All in One PC (V2),Computer Printer (V2),A4 and Legal Size Multifunction Printer (MFP)

Revenue Department Delhi All in One PC & Printer Tender West Delhi 110008 2026 – ISO 9001, BIS Licenses, ISI/ISO Standards

All in One PC (V2),All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP)

All in One PC (V2),All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP)

Regional Pay And Accounts Office Raipur All in One PC & MFP Tender 2026 ISO 9001 Compliant

Technical Specifications 3 Items

Item #1 Details

Item #2 Details

Item #3 Details

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Required Documents

Frequently Asked Questions

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Unlock Tender Documents

Documents 5

GeM-Bidding-9486372.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-9486372.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

GEM General Terms and Conditions Document