Hpcl Rajasthan Refinery Limited security equipment tender KACHCHH Gujarat Hand Held Metal Detectors ISI/IS 550 compliant 2026
Progress
Tender Overview
- Organization: Hpcl Rajasthan Refinery Limited
- Procurement category: Hand Held Metal Detector and related security mirrors/trolley systems (MHA QR Q2/Q4) as per the tender scope
- Location: KACHCHH, GUJARAT 370001
- Estimated value/quantity: Not disclosed in available data
- Key differentiator: Combines handheld detectors with camera-enabled security mirrors and trolley-mounted search equipment
- Context: Government-adjacent refinery security equipment procurement requiring compliance with unspecified ATC and BQC terms
- Unique aspect: ATC-linked scope with options for quantity adjustments up to 25% during contract and extended delivery windows
Technical Specifications & Requirements
- Product/service names: Hand Held Metal Detector; Inverted Mirror Trolley; Under Vehicle Search Mirror; Convex Security Mirrors (V2) (Q4)
- Technical data points (from tender):
- Length of Hand Held Metal Detector (mm)
- Weight of Hand Held Metal Detector (g)
- Camera with IR Sensors and Camera Resolution (MP)
- Optical Zoom of Lens
- Trolley details: Number of wheels (nos); Material of platform, telescopic rods, and handle
- Standards/Conformity: Explicit mention of Conformity to technical requirements and the need for standard compliance
- Warranty: Warranty clause indicated but not quantified in available data
- Delivery/installation: ATC terms imply staged delivery with option-based quantity variations
- Experience/Capability: Indicates need for bidders to meet ATC/BCQ scope per uploaded ATC document
Terms, Conditions & Eligibility
- EMD/Performance security: Not disclosed in available data; ATC requires compliance with bid certificates
- Delivery terms: Quantity can increase by up to 25% of bid quantity; delivery period linked to original delivery window with extended calculations
- GST: Bidders to determine GST applicability; reimbursement as per actuals or applicable rates; max quoted GST% applies
- Documents for Vendor Code: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
- ATC reference: Refer to uploaded ATC for scope, BQC, and other terms; adherence required
- Penalty/Warranty: Not explicitly quantified; ATC may include penalties per contract terms; warranty terms not specified in available data
Key Specifications
-
- Product/category: Hand Held Metal Detector; Security Mirrors; Under Vehicle Search Mirror (Convex/V2) with trolley mount
-
- Quantities/Scope: 25% quantity variation allowed during contract; delivery timeline adjusts accordingly
-
- EMD/Value: Not specified in available data; ATC indicates security equipment procurement scope
-
- Experience: Demonstrated capability to supply security scanning equipment per ATC
-
- Standards: Conformity to technical requirements; IS/IEC references not explicitly listed in data
Terms & Conditions
-
Key Term 1: Quantity can be increased/decreased by up to 25% at contract placement or during currency
-
Key Term 2: GST responsibility lies with bidder; reimbursement as per actuals or applicable rate
-
Key Term 3: Upload required certificates/documents; ATC/BQC terms govern scope
Important Clauses
Payment Terms
GST treatment at bidder's cost; reimbursement as per actuals or applicable rates; no fixed GST amount stated
Delivery Schedule
Delivery period linked to last date of original delivery order; extended time formula when quantities increase
Penalties/Liquidated Damages
Not specified in available data; ATC likely contains penalty provisions
Bidder Eligibility
-
Experience in supplying security scanning equipment
-
Valid GST registration and PAN
-
Ability to submit required EFT documentation and bank certifications
Tender Data
Bid Details
Quantity
38
Category
Hand Held Metal Detector as per MHA QR
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Hand Held Metal Detector as per MHA QR (Q2) , Inverted Mirror Trolley Mounted Under Vehicle Search Mirror Convex Security Mirrors (V2) (Q4)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
17
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Pincodes
370421
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Hemendra Kumar Meena | 370421,HPCL RAJASTHAN Refinery Limited, Crude Oil Terminal, GMB Old Port Road, Near Samundra Township, Mundra, Gujrat, 370421 | Kachchh | Gujarat | 370421 | 19 | 30 | - |
Authority Records
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Documents 6
GeM-Bidding-9827642.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card copy
Cancelled cheque copy
EFT Mandate form (certified by bank)
OEM authorizations (if applicable)
Technical compliance certificates (as per ATC)
Experience certificates related to security equipment supply
Any certificates requested in ATC/BQC
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GOVERNING STANDARDS | Conformity to technical requirements | As per the attached QR/specification for 'HAND HELD METAL DETECTOR' (Copy of QRs / TDs uploaded in GeM portal) |
| TECHNICAL SPECIFICATIONS | Length of Hand Held Metal Detector (in mm) | Between 300 to 400 mm, Between 400 to 500 mm |
| TECHNICAL SPECIFICATIONS | Weight of Hand Held Metal Detector (in grams) | Between 300 to 400 grams, Between 400 to 500 grams |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on Hpcl Rajasthan Refinery security tender in Gujarat 2026
Bidders must meet ATC terms and submit all required documents including PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure GST treatment is clarified and attach OEM authorizations if applicable. Review the uploaded ATC for scope and BQC details, and comply with 25% quantity adjustment provisions.
What documents are required for security equipment tender submission in KACHCHH
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, along with technical compliance certificates and any OEM authorizations specified in ATC. Include experience certificates for security equipment supply and any related product certifications demanded by BQC.
What are the technical specifications for handheld metal detectors in this bid
Specifications include Length (mm), Weight (g), and compatibility with IR camera sensors and camera resolution (MP). Trolley details require wheel count and material composition for platform, telescopic rods, and handle. Standards require conformity to technical requirements as stated in ATC.
What is the delivery period and quantity adjustment clause in the tender
Delivery can accommodate up to 25% more or less than bid quantity either at contract award or during currency. Additional delivery time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
How is GST handled for this security equipment procurement in Gujarat
Bidders pay GST; reimbursement is based on actuals or applicable rates, whichever is lower. Do not assume a fixed GST amount; ensure GST percentage is clearly stated in the bid and aligned with prevailing rates.
What are the warranty expectations for security mirrors and detectors
Warranty terms are referenced in the tender but not numerically specified in the available data. Vendors should rely on ATC for warranty duration, coverage, and AMC terms if described, and prepare accordingly with supplier warranties for detectors and mirrors.
Where can I find the scope of work and BQC details for this tender
Refer to the uploaded ATC document linked with the tender for完整 scope of work, bid quality criteria (BQC), and other conditions. Ensure all cited requirements are addressed in the technical bid and cross-check with the GMP-like ATC document.
What are the essential eligibility criteria for this security equipment tender
Eligibility includes demonstrated supply of security equipment, valid GST/PAN, ability to meet EFT/mandate submission, and compliance with ATC/BQC requirements. Adhere to 25% quantity flexibility and ensure timely delivery per contract terms; verify OEM authorizations if applicable.