Kendriya Vidyalaya Sangathan Outsourcing Tender for Manpower Services 2026 - KV Sangathan Skilled Graduate Admin Staff Procurement
Bid Publish Date
01-Sep-2026, 3:11 pm
Bid End Date
12-Sep-2026, 3:00 pm
Value
₹3,50,000
Location
Progress
Tender Overview
Organization: Kendriya Vidyalaya Sangathan (Department of School Education and Literacy) seeks a service provider for manpower outsourcing, specifically skilled, graduate, and administrative staffing. The estimated contract value is ₹350,000 with potential scope adjustments up to 25% per the buyer’s terms. Location unspecified; the procurement targets central government education facilities under KV Sangathan. The contract emphasizes salary payment responsibility on the provider’s side, with statutory documentation inclusion. Competitive offers must address wage compliance and service delivery capabilities. Unique factors include the 25% scope/duration adjustment window and the requirement to align with statutory payroll practices. This tender is issued under GEM guidelines for government outsourcing of manpower services.
Technical Specifications & Requirements
- Category: Manpower Outsourcing Services (Minimum wage, Skilled; Graduate; Admin)
- No explicit technical specs are provided in the tender data. However, the buyer terms specify that the service provider must pay salaries first and then claim reimbursement from the purchaser, along with required statutory documents (PF, ESIC) and bank statements as evidence of payments.
- The clause permits up to 25% increase in contract quantity or duration at the time of contract issuance and, post-issuance, up to 25% more with buyer consent. There is no BOQ or itemized list of personnel numbers.
- Consider onboarding capabilities for payroll processing, statutory compliance, and timely wage disbursement to staff deployed at buyer locations.
Terms, Conditions & Eligibility
- EMD/Financial Health: Bidders must demonstrate financial integrity; avoid liquidation or bankruptcy and upload a suitable undertaking.
- Salary Payment Obligation: Service provider disburses salaries first, furnishing PF/ESIC compliance and bank statements with reimbursement claims.
- Certificates/Documents: Submission of all certificates sought in the Bid Document (ATC/Corrigendum applicable).
- Variable Scope Clause: 25% quantity/duration variation permitted; lumpsum contracts may allow up to 25% scope/value increase with consent.
- The tender highlights mandatory participation prerequisites and standard procurement governance under GEM guidelines, with emphasis on uninterrupted payroll and statutory compliance.
Key Specifications
-
Product/Service: Manpower Outsourcing Services (Skilled; Graduate; Admin)
-
Estimated value: ₹350,000
-
Contract flexibility: 25% up/down in quantity or duration
-
Payment model: Provider pays salaries first; claims reimbursement from buyer with statutory documents
-
No BOQ items available; scope based on supplier capability and deployment at buyer locations
-
Standards/Compliance: PF/ESIC payroll compliance referenced in terms
Terms & Conditions
-
Key Term 1: 25% variation in quantity or duration permitted
-
Key Term 2: Salaries paid by service provider before billing to buyer; statutory documents required
-
Key Term 3: Mandatory certificates/documents submission per Bid Document
Important Clauses
Payment Terms
Service provider disburses salaries first; claims reimbursement from buyer with PF/ESIC and bank statement evidence
Delivery Schedule
No explicit delivery timeline in data; deployment and staffing timelines will be as per contract and 25% variation window
Penalties/Liquidated Damages
No explicit LD details provided in data; standard GEM guidelines may apply
Bidder Eligibility
-
Financially sound with no liquidation proceedings
-
Experience in manpower outsourcing for educational or government sectors
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GST registration and PAN with compliant payroll capabilities
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Manpower Outsourcing Services - Minimum wage - Skilled; Graduate; Admin
Delivery Details
Delivery Locations
1
Delivery Cities
Chittoor
Delivery Pincodes
517128
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| P Luther | 517128,Kendriya Vidyalaya Mangasamudram, Central Silk Board, Opposite to Ward Sachivalayam, Iruvaram, Distt. & Mandal Chittoor, Andhra Pradesh | Chittoor | Andhra Pradesh | 517128 | 1 | - | per day) : 0 Optional Allowances 2 (INR per day) : 0 Optional Allowances 3 (INR per day) : 0 Estimated Number of Overtime Hours per Resource per Month : 0 Remuneration per resource per hour for Overtime Hours (Including all applicable allowance etc & excluding GST) : 0 ESI (INR per day) : 25.38 Provident Fund (INR per day) : 69.23 Number of working days in a month : 26 Tenure/ Duration of Employment (in months) : 12 |
Authority Records
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Documents 7
GeM-Bidding-9831080.pdf
Main Document
Other Documents
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Other Documents
OTHER
Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates (relevant manpower outsourcing projects)
Financial statements (latest annual reports or equivalent)
Evidence of EMD/Security deposit (as applicable/required by bidder)
Technical bid documents demonstrating payroll/HR capabilities
Employer/HR compliance documents (PF/ESIC registration and remittance records)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for Kendriya Vidyalaya outsourcing tender 2026 in India?
Bidders must register on GEM, submit GST and PAN, provide experience certificates for manpower outsourcing, demonstrate financial health, and upload required technical bid documents. Ensure readiness to pay salaries first and provide PF/ESIC compliance with reimbursement claims as per the contract.
What documents are required for KV outsourcing bid submission 2026?
Required documents include GST registration, PAN, experience certificates, latest financial statements, evidence of EMD/Security deposit, technical bid documents, payroll/compliance capabilities, PF/ESIC registration, and relevant OEM authorizations if applicable for outsourced staff.
What is the scope variation allowed in this tender by KV Sangathan?
The buyer allows up to 25% variation in contract quantity or duration at the time of contract issuance; post-issuance, remaining within a 25% allowance with the buyer's consent. This applies to lumpsum-style service contracts.
What are the payment terms for KV manpower outsourcing contracts?
The service provider must pay salaries first, furnish PF/ESIC documentation, and then claim reimbursement from the buyer. Payment terms follow submission of statutory evidence and bank statements proving salary disbursement to staff deployed at the buyer location.
What eligible experience is required for KV outsourcing bidders?
Bidders should demonstrate prior manpower outsourcing experience, preferably in educational/government sectors, with verifiable client references and statutory compliance capabilities to support payroll processing and staff deployment.
Which standards or certifications are mandatory for bidders in this KV tender?
Mandatory certifications include valid GST and PAN, PF/ESIC compliance, and submission of certificates requested in the Bid Document. Additional OEM authorizations may be required if supplying specific personnel categories.
When will the KV outsourcing tender accept bids and evaluative criteria?
Bids are submitted via GEM; evaluation prioritizes financial health, payroll capability, statutory compliance readiness, and alignment with the 25% scope variation clause. Ensure all required documents and assurances are uploaded per ATC and Corrigendum.
What is the estimated procurement value for the KV outsourcing contract 2026?
The estimated value is ₹350,000. Bidders should tailor proposals to match this scale, demonstrating capability to deploy skilled, graduate, and administrative personnel within this financial envelope while ensuring statutory payroll compliance.