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UP Urban Development Department High Mast Octagonal Tower LED Flood Light Tender 2026 - IS0 9001 Compliant & 25% EMD 40000

Bid Publish Date

29-Jan-2026, 5:12 pm

Bid End Date

13-Feb-2026, 5:00 pm

EMD

₹40,000

Location

MAHOBA , UTTAR PRADESH

Progress

Issue29-Jan-2026, 5:12 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification mandatory for bidder or OEM
  • • OEM/distributor authorization required with contact details
  • • 25% quantity variation right during contract execution
  • • On-site warranty and carry-in warranty considerations with service center requirements
  • • Material Test Certificate mandatory with supply; buyer lab determines acceptance
  • • Dedicated toll-free service number and escalation matrix required
  • • Wind load resistance and high-tensile steel grade specifications must be defined
  • • LED wattage and lantern carriage diameter explicitly specified in BOQ terms

Tender Overview

The Urban Development Department Uttar Pradesh invites bids for the procurement of a High Mast Lighting Octagonal Tower with a LED Flood Lighting System (V2) for small-area illumination. The scope covers supply, installation, testing and commissioning with on-site or carry-in warranty considerations. The estimated value is not disclosed; the project emphasizes standard-compliant construction, wind load resilience, and LED luminaire specifications. A key differentiator is the requirement for ISO 9001 certified manufacturers and OEM authorization. The tender includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery time adjustments and a minimum 30-day extension rule. The EMD is ₹40,000. Location of deployment includes multiple locations in Uttar Pradesh under the State government program.

Technical Specifications & Requirements

  • Product category: High Mast Octagonal Pole with LED Flood Light System (V2)
  • Structural: Octagonal pole height (in meters), base plate dimensions (width, thickness, length), sheet thickness, high-tensile steel grades, wind load resistance (m/s)
  • Electrical: Cable size (in sq mm), lantern carriage diameter, LED rating/wattage (in Watts)
  • Installation: Installation, testing and commissioning per State/Central Govt guidelines; onsite warranty availability
  • Certifications: ISO 9001 certification required; material test certificate to accompany supply
  • Manufacturer/Authorization: OEM authorisation or authorized distributor certificate required
  • Service: Functional service centre in each consignee state, toll-free service, escalation matrix
  • Documentation: Material Test Certificate to be submitted with supply; service/support terms

Terms, Conditions & Eligibility

  • EMD: ₹40,000; payment terms not fully specified in the excerpt
  • Quantity flexibility: Up to 25% increase/decrease at contract delivery; extended delivery period calculated formula with minimum 30 days
  • Scope: Inclusive of supply, installation, testing and commissioning
  • Financial health: Bidder should not be in liquidation or bankruptcy; an undertaking is required
  • Compliance: ISO 9001 certified; OEM authorization forms to be submitted
  • Service obligation: Establish a functional service centre within 30 days of award; dedicated toll-free number and escalation matrix required
  • Documentation: All certificates as per bid document, ATC and corrigenda; material testing and buyer lab acceptance criteria

Key Specifications

  • Product: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2)

  • EMD: ₹40,000

  • Quantity flexibility: ±25% at contract; delivery extension formula with minimum 30 days

  • Standards: ISO 9001 certification mandatory

  • Certifications: Material Test Certificate; OEM authorization

  • Warranty: On-site or carry-in per terms; onsite warranty availability

  • Electrical: Cable size in sq mm; LED wattage rating

  • Structural: Octagonal pole height (m), base plate width/thickness/length, sheet thickness, high-tensile steel grade

  • Wind load: Regional wind withstand capacity in m/s

Terms & Conditions

  • EMD of ₹40,000 and ISO 9001 certification mandatory

  • Quantity variation up to 25% during contract execution with delivery adjustments

  • Supply, installation, testing and commissioning included; service centre within 30 days

Important Clauses

Payment Terms

Not fully specified in excerpt; expect contract terms governing milestone payments after supply, installation and testing completion

Delivery Schedule

Delivery period may be extended by option clause; minimum 30 days extension; delivery calculated by (Increased quantity ÷ Original quantity) × Original delivery period

Penalties/Liquidated Damages

Not explicitly stated; likely standard L&D for delayed delivery/defects per government tender norms

Bidder Eligibility

  • Not under liquidation, court receivership or similar proceedings

  • ISO 9001 certification by bidder or OEM

  • Functional Service Centre established in the state or to be established within 30 days of award

  • OEM authorization certificate provided for all listed items

  • Demonstrated experience in supply/install of LED flood lighting and high mast towers

Documents 4

GeM-Bidding-8901079.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) Yes,Including Civil Work at sites
GENERIC No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) 6
GENERIC Lantern carriage Diameter 1000, 1200, 1500, 2000 Or higher
GENERIC Onsite warranty (in years) 2, 3, 4, 5 Or higher
GENERIC Height of Octagonal pole (in m) 12.0
Octagonal Pole Construction Octagonal pole sheet thickness 3, 4, 5 Or higher
Octagonal Pole Construction Grades of High Tensile Steel ISH430LA as per IS:5986 (Grade 355)
Base Plate Width of Base Plate 300 Or higher
Base Plate Thickness of Base Plate 16 Or higher
Base Plate Length of Base Plate 300 Or higher
Wind Load Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) 50, 55 Or higher
Electrical System, Cable and Cable connector Size of Cable(in sq mm) 1.5, 2.5, 4, 10, 16, 25 Or higher
LED Flood Light Luminaire LED Rating/System Wattage/Rated Power (in Watts) 150

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar installations (high mast lighting, LED flood systems)

4

Financial statements or solvency proof

5

EMD submission receipt (₹40,000)

6

Technical bid documents and compliance sheet

7

OEM authorization / Manufacturer authorization certificate

8

ISO 9001 certificate ( bidder or OEM )

9

Material Test Certificate for supplied goods

10

Evidence of functional Service Centre or proof of establishment within 30 days of award

11

Escalation matrix and dedicated service telephone number

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for high mast lighting tender in Uttar Pradesh 2026?

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹40,000, OEM authorization, and ISO 9001 certification. Include Material Test Certificate and service center proof; comply with installation and testing scope plus the 25% quantity variation provision during contract execution.

What documents are required for LED flood light tower tender in UP?

Required documents include GST certificate, PAN, financial statements, experience certificates for similar installations, EMD receipt, ISO 9001 certificate, OEM authorization, and Material Test Certificate; also provide service center details and escalation matrix.

What standards must be met for UP high mast lighting supply?

Bidder or OEM must hold ISO 9001 certification; materials require a Material Test Certificate; installation must follow State/Central Govt guidelines; wind-load and structural standards rely on project specifications for octagonal poles.

What is the EMD amount for the UP lighting tender?

The EMD amount is ₹40,000. Submit payment receipt with bid; ensure the EMD is valid at bid opening and compliant with tender terms; no information on refundable timing beyond standard government rules.

When can quantity variation be exercised in UP lighting tender?

The purchaser may increase or decrease the bid quantity up to 25% at contract placement and during the contract duration; extended delivery time is computed as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

What is the delivery scope for the UP LED lighting project?

Scope includes Supply, Installation, Testing and Commissioning of the LED flood lighting system; installation must adhere to government guidelines; service centers must be operational; installation completion is a prerequisite for payment milestones.

What warranty considerations apply to UP high mast towers?

Warranty can be on-site or carry-in depending on terms; ensure onsite warranty is available and that a functional service center exists in the state; confirm escalation matrix and toll-free support with the OEM.

What is the significance of ISO 9001 for this UP bid?

ISO 9001 certification is mandatory; bidders must demonstrate quality management systems for supplied high mast towers and LED luminaires; OEM authorization should accompany the bid to confirm manufacturing capabilities and after-sales service.

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