Odisha Police Cleaning & Sanitation Services Tender Sambalpur 2026 - Outcome Based Office Cleaning, EMD ₹44971
Progress
RATender Overview
Odisha Police invites bids for Cleaning, Sanitation and Disinfection Services across multiple premises in SAMBALPUR, ODISHA (768001). The procurement covers outcome-based general cleaning for offices, barracks, welfare complexes, outdoor and indoor spaces, with an estimated value not disclosed and an EMD of ₹44971. A flexible clause allows up to 25% change in contract quantity or duration at issue time and post-award, requiring bidders to accept adjustments. An in-state service provider office is mandatory, and performance can be secured via Fixed Deposit Receipt (FDR) as EMD/SD, with specific release conditions. The bidder must ensure submission of the hard copy of FDR within specified timelines.
- Location: Sambalpur, Odisha
- Organization: Odisha Police, Home Department
- Category: Cleaning, Sanitation & Disinfection (outcome-based) for offices, barracks, armoury and welfare spaces
- Key differentiator: In-state service presence requirement and flexible quantity/duration adjustments
- Unique aspect: FDR-based EMD/SD option and post-award delivery/compliance constraints
Technical Specifications & Requirements
- No formal technical specifications available in BOQ; scope includes general cleaning (sweeping, mopping, dusting), deep cleaning, indoor/outdoor sanitation, and associated maintenance tasks
- EMD amount: ₹44971; submission via bank FDR or online EMD with lockable withdrawal conditions as per purchaser
- Payment structure requires upfront staff salaries by contractor with statutory filings (PF, ESIC) before claiming from the buyer
- Past experience proofs acceptable include contract copies, client execution certificates, or self-certified invoiced documentation
- PBG/FDR security deposit permitted; if FDR used, bidder must provide original within 15 days of award
- Delivery/availability: service provider must have an operational office in the consignee state
Terms, Conditions & Eligibility
- EMD: ₹44971; PBG or FDR allowed with purchaser endorsement; hard copy of FDR due within 15 days of award
- Delivery: office-based service delivery within Sambalpur; in-state presence mandatory
- Payment terms: salaries paid to personnel by contractor upfront; reimbursement from buyer upon submission of PF/ESIC and bank statements
- Variation: contract quantity or duration may fluctuate up to 25% at contract issue and post-award; bidder must accept changes
- Past experience: documented proof acceptable as contract copies, execution certificates, or equivalent supporting documents
- Compliance: FDR/PBG submission, audit-ready statutory documentation, and ability to provide necessary service coverage in target locations
Key Specifications
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Product/Service: Cleaning, Sanitation and Disinfection Services (Outcomes-Based) for offices, barracks, armoury, welfare complexes, messes
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Quantities/Value: Not disclosed; EMD ₹44971
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Standards/Certifications: Not specified; adherence to local labour and sanitation regulations presumed
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Delivery/Installation: On-site cleaning services at Sambalpur locations; in-state office required
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Experience: Prior contracts or execution certificates acceptable as proof of past work
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Warranty/Support: Not specified
Terms & Conditions
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EMD required amount ₹44971 with FDR/PBG options
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25% variation allowed in quantity or duration
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In-state service provider office mandatory in Odisha
Important Clauses
Payment Terms
Contractor salaries paid upfront; claims filed with PF/ESIC and bank statements; payment processed by buyer thereafter
Delivery Schedule
Service acceptance contingent on presence of in-state office; ongoing service delivery in Sambalpur locations
Penalties/Liquidated Damages
Not explicitly specified in provided data
Bidder Eligibility
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In-state Odisha service provider office must be operational
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EMD submission via FDR or equivalent as per tender terms
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Past project experience proof from contracts or client certifications
Reverse Auction Schedule
Start
23-Aug-2026, 12:00 pm
End
24-Aug-2026, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
18581
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Requirements
Min. Avg. Annual Turnover
88
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office / Barracks/ Armoury/ Welfare Complex/ Common Mess/ Dhobi/ Barber room; Deep Cleaning; Indoor , Cleaning, Sanitation and Disinfection Service - Outcome Based - Office; General Cleaning (Sweeping, Mopping, dusting); Outdoor , Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/ Residential; General Cleaning (Sweeping, Mopping, dusting); Outdoor , Cleaning, Sanitation and Disinfection Service - Outcome Based - Office; General Cleaning (Sweeping, Mopping, dusting); Indoor , Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/ Barrack; General Cleaning (Sweeping, Mopping, dusting); Outdoor
Authority Records
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Documents 5
GeM-Bidding-9233526.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
Required Documents
GST certificate
PAN card
Past experience proof (contract copies, execution certificates, client reference letters)
Financial statements or bank statements
EMD submission document (FDR/online EMD with withdrawal conditions)
Performance Security via Fixed Deposit Receipt (FDR) or PBG
Technical bid documents indicating cleaning capability and staff deployment plan
OEM authorizations or agency letters if applicable
Proof of in-state service provider office in Odisha
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for cleaning tender in Sambalpur Odisha 2026?
To bid for the Odisha Police cleaning contract in Sambalpur, submit EMD ₹44971 via approved FDR or online method, provide in-state office proof, and attach past project experience documents. Ensure salary payment compliance and PF/ESIC documentation with bid. Include technical bid for cleaning scope and deployment plan.
What documents are required for Odisha Police cleaning bid Sambalpur?
Required documents include GST, PAN, past experience proofs (contracts or client certificates), financial statements, EMD submission (FDR or online), performance security via FDR or PBG, technical bid detailing deployment, and proof of in-state Odisha service office.
What are the EMD submission options for this cleaning tender?
Bidders can submit EMD ₹44971 as Fixed Deposit Receipt pledged in the name of S. P Sambalpur or via online EMD with bank withdrawal conditions. If using FDR, upload scanned copy and deliver the original to the purchaser within 15 days of award.
What is the variation allowed in contract quantity for this tender?
The buyer may increase or decrease contract quantity or duration up to 25% at the time of contract issue and again up to 25% post-award. Bidders must agree to the revised quantity or duration without dispute.
What are the payment terms for personnel salaries under this contract?
The contractor must pay salaries to deployed staff upfront, along with PF/ESIC documentation, before claiming reimbursement from the buyer. Submission of payroll bank statements is required for payment processing.
What qualifies as past experience proof for this cleaning tender in Odisha?
Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or documents like third-party inspection notes. These demonstrate capacity to deliver cleaning services similar to the scope.
Is there a requirement for an in-state Odisha service office for bid eligibility?
Yes. The tender requires an on-ground service provider office located in the state of the consignee (Odisha) to ensure service availability and monitoring, with documentary evidence to be submitted.
What is the tender location and organization for this cleaning services bid?
The tender is issued by Odisha Police under the Home Department, for locations in Sambalpur, Odisha. The procurement covers general and deep cleaning, outdoor and indoor sanitation, with outcome-based service delivery.