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Indian Army Indoor LED Display & AV System Tender 2026 - ISI/ISO Standards, 664598 EMD, Central Govt Procurement

Bid Publish Date

03-Feb-2026, 11:06 am

Bid End Date

14-Feb-2026, 4:00 pm

EMD

₹6,64,598

Location

LUCKNOW , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue03-Feb-2026, 11:06 am
Corrigendum11-Feb-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1529

Category

Indoor LED Display

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization or OEM-certified reseller requirement for installation
  • • Malicious Code Certificate mandatory to prevent embedded threats
  • • Data sheet alignment check; mismatch may lead to bid rejection
  • • EMD amount specified: ₹664,598; bid security to be submitted
  • • 3+ years of prior government or PSU supply experience required
  • • Notional 18-item BOQ; complete AV integration and accessories included
  • • Non-return of faulty HDDs per organization security policy
  • • Delivery, installation, testing and commissioning by OEM resources

Categories 50

STEEL SHEET PROFILES RUBBER FENDER SERVICES APFC PANEL AUDIO VIDEO CONFERENCING CCTV SYSTEM BIRD AND FOWL FOOD UPS ALLOY TECHNICAL SERVICES BIRD FEED POWER DISTRIBUTION UNIT ARNO STARTING CONTACTOR ELECTROMECHANICAL MACHINERY CAMERA WATER LEVEL RECORDER ELECTRIC UTILITIES WIRE VIDEO OUTPUT DEVICE FUME HOODS VIDEO TRACKING SYSTEM CAT ELECTRONIC COMPONENTS AND SUPPLIES DISCRETE COMPONENTS SECURITY CAMERAS XLPE CABLE AUDIO VIDEO EQUIPMENT TELECOM EQUIPMENT SPEAKER CABLE ARTICULATING LAZY ARMS PLASTIC KILTAS ELECTRICAL SUBSTATION WEB CAMERA RUBBER PRODUCT PLASTIC STRUCTURE CABLING CONTROL SYSTEM SURVEILLANCE EQUIPMENTS POWER ALUMINIUM ALLOY AUDIO VISUAL INSTRUMENT WINDOW ELECTRIC ROPE SHOVEL ALUMINUM METAL PRODUCTS NATURAL RUBBER ATM

Tender Overview

The Indian Army, Department of Military Affairs, invites proposals for an integrated Audio-Video system package comprising items such as Indoor LED Displays, LED Control System, Window Based Controller, Power Distribution Unit, Mechanical Structure, PTZ Camera, Visualizer, Speaker Phone/Active Speaker, 2 TB SSD, 49 Inch Curved Monitor, MFD, CAT 6 Cable, Rack, Switch, and UPS 15 KVA with associated cabling, racks and accessories for complete system integration. The scope includes installation, integration, testing and commissioning across 18 BOQ items, with an EMD of ₹664,598. The procurement targets centralized defence infrastructure needs with OEM-authorized deployment, on-site installation and post-installation support. The tender emphasizes data-sheet alignment, non-obsolescence, and OEM-reseller eligibility, ensuring the supplied hardware remains market-ready for a minimum 3-year residual life. Unique factors include security policy compliance and Malicious Code certification requirements. This tender is directed at Indian Army acquisition, marking a substantial communication and visual display upgrade program in a defence context.

Technical Specifications & Requirements

  • Product/service names: Indoor LED Display systems, LED control, window-based controllers, PTZ cameras, visualizers, IP-based networking (CAT 6), UPS 15 KVA, 49 inch curved monitor, MFD, rack and switch assemblies, associated cabling and connectors
  • Quantities/scale: 18 items in BOQ; exact quantities not disclosed within data
  • Estimated value/EMD: EMD ₹664,598; bid value to be determined by BOQ
  • Standards/quality: Data sheet alignment; no obsolescence (minimum 3 years market life)
  • Delivery/installation: OEM/Certified resource to perform installation, commissioning, testing and training (if applicable)
  • Security/compliance: Malicious code certificate; OEM authorization if using distributors
  • Warranty/aftercare: Not explicitly stated; installation and testing included in scope
  • Procurement context: Central/Defence department, vendor to supply complete AV integration and accessories

Terms, Conditions & Eligibility

  • EMD: ₹664,598 to accompany bid
  • Experience: At least 3 years supplying similar AV or integrated systems to Central/State Govt or PSUs; contracts/copies required
  • Data sheets: Upload product datasheets; must match specifications
  • Authorization: OEM-authorisation or OEM-certified reseller required
  • Security: Malicious code certificate mandatory
  • Delivery/Support: Installation, commissioning, testing and training performed by OEM/authorized personnel
  • Non-return policy: Faulty hard disks not returned per security policy
  • Documentation: GST, PAN, experience certificates, financials, EMD, technical bid, OEM authorizations
  • Warranty/Penalties: Not specified; standard procurement penalties may apply

Key Specifications

  • Indoor LED Display systems

  • LED Control System

  • Window Based Controller

  • Power Distribution Unit (UPS 15 KVA)

  • Mechanical Structure racks and mounting

  • PTZ Camera and Visualizer

  • Speaker Phone and Active Speaker

  • 2 TB SSD and 49 Inch Curved Monitor

  • MFD and CAT 6 networking cables

  • Rack, Switch and associated cabling/connectors

Terms & Conditions

  • EMD ₹664,598 must accompany bid submission

  • OEM authorization required for installation/commissioning

  • 3+ years govt/PSU supply experience with supporting contracts

  • Data sheets must match product specifications

  • Malicious Code certificate mandatory for security compliance

Important Clauses

Payment Terms

Not explicitly stated; standard government terms likely apply with milestone-based payments after installation and testing

Delivery Schedule

Install/commission/test to be performed by OEM-authorized personnel; timing to be defined in contract

Penalties/Liquidated Damages

Not specified; procurement terms suggest potential LDs for delays or non-conformance per policy

Bidder Eligibility

  • 3+ years of prior experience supplying similar AV systems to govt/PSU

  • Non-liquidation and not under bankruptcy proceedings

  • OEM authorization or certified reseller status

Documents 5

GeM-Bidding-8842993.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 18 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Indoor LED Display 13.72 x 6.6 ft 1 nos col.sys 45
2 LED Control System RJ45 1 nos col.sys 45
3 Window Based Controller Window 11 pro 1 nos col.sys 45
4 Power Distribution Unit Class C 1 nos col.sys 45
5 Mechanical Structure Aluminum Extrusion 1 nos col.sys 45
6 PTZ Camera USB Based 1 nos col.sys 45
7 Visualizer 8 MP 1 nos col.sys 45
8 Speaker Phone USB Based 1 nos col.sys 45
9 Active Speaker 2 x 30 W 1 nos col.sys 45
10 2 TB SSD SATA 5 nos col.sys 45
11 49 Inch Curved Monitor IPS 7 nos col.sys 45
12 MFD A3 Colour 1 nos col.sys 45
13 CAT 6 Cable 4 pair 1,500 mtr col.sys 45
14 Rack Steel sheet 1 nos col.sys 45
15 Switch Layer 2 2 nos col.sys 45
16 UPS 15 KVA IGBT Topology 2 nos col.sys 45
17 Associated Cabling connectors racks, switches and other associated for integration of complete Audio video system As per requirement 1 job col.sys 45
18 Services Installation integration Testing and commissioning of all supplied items and accessories installation 1 job col.sys 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing 3+ years in similar govt/PSU projects

4

Financial statements for last 2-3 years

5

EMD submission proof (₹664,598)

6

Data sheets for all offered products

7

OEM authorization certificate or authorized distributor details

8

Malicious Code certificate

9

Technical bid documents and installation/service capability details

Corrigendum Updates

1 Update
#1

Update

11-Feb-2026

Extended Deadline

14-Feb-2026, 4:00 pm

Opening Date

14-Feb-2026, 4:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for AV integration tender in Indian Army 2026?

Bidders must submit GST, PAN, 3+ years govt/PSU experience evidence, EMD ₹664,598, product datasheets, OEM authorization, Malicious Code certificate, and technical bid. Ensure data sheets match provided product specs and installation/commissioning will be performed by OEM-certified personnel.

What documents are required for Defence AV system procurement in India?

Required documents include GST certificate, PAN, financial statements, experience certificates showing govt/PSU projects, EMD receipt, OEM authorization, data sheets for all items, Malicious Code certificate, and technical bid outlining installation plan and training if applicable.

What are the essential technical specifications for LED displays in this tender?

Key specs include Indoor LED displays, 49 inch curved monitor integration, 2 TB SSD storage, LED control system, CAT 6 networking, PTZ camera, and associated racks/switches. All data sheets must align with exact product parameters to avoid rejection.

What is the EMD amount and its submission method for the Army AV bid?

EMD is ₹664,598. Submit via demand draft or online payment as specified in the bid portal; ensure the EMD accompanies the technical bid to avoid disqualification.

What are the eligibility criteria for vendors supplying govt AV systems?

Applicants must have 3+ years of similar govt/PSU supply experience, be free from liquidation or bankruptcy, provide OEM authorization, and submit product datasheets and security certifications, including Malicious Code certificate, to participate.

When is the installation and commissioning expected to be performed?

The contract requires installation, commissioning, testing and training by OEM-certified personnel; exact timelines will be detailed in the purchase order and project schedule after bid award.

What security certifications are required for hardware in this Army tender?

A Malicious Code certificate is mandatory; data sheets must be verifiable against offered hardware and software; non-obsolescence of components for at least 3 years is required.

Is OEM authorization mandatory for all bidders in the Army AV procurement?

Yes. Bidders must provide OEM authorization or certify as an OEM-certified reseller with details of name, designation, address, email and phone for verification.