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Indian Army Department Of Military Affairs Tender 2025: Material & Labour for Base Projects, LED Lights, Volleyball Poles, 25% Option, SAI Registration

Bid Publish Date

21-Oct-2025, 1:11 pm

Bid End Date

06-Nov-2025, 2:00 pm

EMD

₹70,920

Location

INDORE , MADHYA PRADESH

Progress

RA
Issue21-Oct-2025, 1:11 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

13410

Category

Material and labour for Base

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory pre-bid meeting and on-site survey for bidders
  • • SAI registration is a compulsory eligibility criterion
  • • 25% quantity variation permitted during and after contract at contracted rates
  • • EMD amount clearly stated as ₹70,920
  • • Eight-item BOQ with facility works: acrylic surface, LED lighting, fencing, seating, marking
  • • No explicit brand/OEM requirement stated in available data
  • • Delivery extensions governed by a formula linked to original and extended quantities

Categories 12

GYMNESIUM CUSHION DISCRETE COMPONENTS MS PIPE AIR CYLINDERS HELIPAD BENCHES MILD STEEL PIPE LABOUR FERROUS ALLOY SUPPLY MS PIPE LINE TRAFFIC BARRIER

Tender Overview

The Indian Army, under the Department Of Military Affairs, invites bids for a multi-item procurement package described as Material and labour for Base facilities, including synthetic all-weather acrylic surface with an 8-layer cushion system, illumination flood lights installation, adjustable volleyball poles and court accessories, pole and fencing, marking, seating (external/internal), across an undisclosed location. The project value is not disclosed; bidders must submit an EMD of ₹70,920. A 25% quantity increase/decrease option is allowed at contract award and during the currency of the contract at contracted rates. A pre-bid meeting and on-site survey are requested; participation requires registration with SAI. Very specifically, the scope includes fabrication, installation, and associated labour as per tender terms.

Technical Specifications & Requirements

  • Item scope spans eight items with unspecified individual BOQ quantities and units; overall items include base facilities, synthetic surface, LED flood lights installation, adjustable volleyball pole, court accessories, fencing,_MARKING, external and internal seating.
  • EMD amount: ₹70,920; delivery timelines are tied to last date of original delivery order with option-based extensions; delivery period changes use a defined formula, with a minimum 30 days.
  • No explicit technical standards listed; bidders should anticipate installation, surface, and electrical works with coordination for site surveys and pre-bid clarifications.
  • Special conditions include mandatory pre-bid meeting and SAI registration; bidders must be prepared for on-site survey and compliance checks.
  • No explicit product brands or OEM requirements mentioned; ensure compliance with general defence procurement guidelines.

Terms, Conditions & Eligibility

  • EMD: ₹70,920 to be furnished as per tender terms.
  • Quantity option: Purchaser may adjust quantity up to 25% during order and currency, at contracted rates.
  • Delivery: Calculated extension rules apply; minimum extension period is 30 days; final delivery aligned with last delivery order date.
  • Pre-bid: Attendance and side survey required; access to site and scope clarification.
  • Eligibility: Bidder must be registered with SAI; non-registration leads to rejection.
  • Documentation: Prepare GST, PAN, experience certificates, financials, and technical bid documents; OEM authorizations may be required.
  • Penalties: Standard defence procurement penalties and performance bonds may apply per terms.

Key Specifications

  • EMD amount: ₹70,920

  • Tender involves eight items including synthetic acrylic surface with 8-layer cushion, LED flood lights installation, adjustable volleyball pole and court accessories, fencing, marking, seating (external/internal)

  • Delivery period mechanics: last date of original delivery order; option delivery time = (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

  • Site readiness and survey: mandatory pre-bid meeting and side survey; bidder must be registered with SAI

  • No explicit technical standards specified in available data; bidders should plan for installation, surface works, lighting, and safety requirements per standard defence procurement practices

Terms & Conditions

  • EMD ₹70,920 and supplier must be SAI-registered

  • Quantity may vary up to 25% during and after contract

  • Delivery timelines depend on last original delivery order date

Important Clauses

Payment Terms

Payment terms tied to delivery milestones per contract; exact schedule not disclosed; expect standard defence procurement terms with progressive payments upon acceptance

Delivery Schedule

Delivery period determined from last date of original delivery order; extended time calculated by the specified formula with a minimum of 30 days

Penalties/Liquidated Damages

Penal provisions and LD clauses to be applied as per buyer terms; specifics not disclosed in available data

Bidder Eligibility

  • Must be registered with SAI

  • GST registration and PAN provided

  • Experience in similar base facility works and labour installations

Documents 5

GeM-Bidding-8298414.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Sub Base Station,Synthetic All Weather Acrylic Surface For Ultra Cushion System 8 Layers,Supply and

Controller General Of Defence Accounts

Ajmer, RAJASTHAN

Posted: 10 July 2025
Closed: 17 July 2025
GEM

Excavation for Volleyball Court,Material and Labour for Asphalt Base,Synthetic All Weather Acrylic

Indian Army

DEHRADUN, UTTARAKHAND

Posted: 28 February 2025
Closed: 21 March 2025
GEM

Excavation Work,Asphalt Base with material and labour,All Weather Acrylic Synthetic Surface with Ei

Indian Army

Posted: 6 November 2024
Closed: 27 November 2024
GEM

Labour and Material of Asphalt Base,Synthetic All Weather Acrylic Surface for Volleyball Court 8 La

Indian Army

FIROZPUR, PUNJAB

Posted: 13 June 2025
Closed: 7 July 2025
GEM

Preparation of Concrete Base,Synthetic all weather Acrylic surface ultra cushion system,Volleyball

Indian Army

SRINAGAR, JAMMU & KASHMIR

Posted: 3 July 2025
Closed: 24 July 2025
GEM

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Material and labour for Base Making of court area 4,000 sqft [email protected] 40
2 Synthetic All Weather Acrylic Surface 8 Layers Cushion System Court line marking 4,000 sqft [email protected] 40
3 Illumination Flood Lights LED Lights Installation For 20 ft high pole from ground level painted black colour 4 nos [email protected] 40
4 Adustable Volleyball Pole and Court Accessories Volleyball Pole heavy duty 1 set [email protected] 40
5 Pole and Fencing Pol MS pipe measuring 08 ft from ground level 5,400 sqft [email protected] 40
6 Marking Marking of Court Area 1 job [email protected] 40
7 Seating Arrangements External Stainless steel three seater benches for spectators with fixing charges 2 job [email protected] 40
8 Seating Arrangements Internal Stainless steel six seater benches for spectators with fixing charges 2 job [email protected] 40

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar works

4

Financial statements (latest audited, or solvency certificate)

5

EMD submission proof (DD/online receipt) for ₹70,920

6

Technical bid documents and compliance statements

7

OEM authorization letter (if applicable)

8

Pre-bid meeting attendance proof and SAI registration certificate

Reverse Auction Schedule

Completed

Start

07-Jan-2026, 1:00 pm

End

08-Jan-2026, 1:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
16STUMPS LLP   Under PMA-05-11-2025 21:52:29Disqualified
2Bigprint Sports   Under PMA-05-11-2025 21:24:49Disqualified
3CREATION ENGINEERING WORKS   Under PMA-06-11-2025 12:39:00Qualified
4INDO PACIFIC ECO POWER PRIVATE LIMITED   Under PMA-06-11-2025 11:38:04Qualified
5KAVYA ENTERPRISES   Under PMA-01-11-2025 22:00:48Qualified
6M/S HIMANSHU ENTERPRISES   Under PMA-06-11-2025 13:07:30Disqualified
7M/s Pankaj Shukla   Under PMA-06-11-2025 13:40:18Qualified
8NEW IDEAL SPORTS & FITNESS   Under PMA-06-11-2025 13:44:30Disqualified
9STURDY INTERNATIONAL   Under PMA-05-11-2025 21:11:34Qualified
10Vanaspati Enterprises   Under PMA-05-11-2025 22:11:06Qualified

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1KAVYA ENTERPRISES(MSE,MII)   Under PMA Winner ₹14,06,000Item Categories : Material and labour for Base,Synthetic All Weather Acrylic Surface 8 Layers Cushion System,Illumina
L2INDO PACIFIC ECO POWER PRIVATE LIMITED (MSE,MII)   Under PMA₹14,16,000Item Categories : Material and labour for Base,Synthetic All Weather Acrylic Surface 8 Layers Cushion System,Illumina
L3M/s Pankaj Shukla (MSE,MII)   Under PMA₹14,25,410Item Categories : Material and labour for Base,Synthetic All Weather Acrylic Surface 8 Layers Cushion System,Illumina

🎉 L1 Winner

KAVYA ENTERPRISES(MSE,MII)   Under PMA

Final Price: ₹14,06,000

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Indian Army tender in 2025 with SAI registration?

Bidders must register with SAI, prepare GST and PAN, provide experience certificates for similar base facility works, submit EMD of ₹70,920, and include technical bid documents. Attend the mandatory pre-bid meeting and on-site survey to clarify scope and deliverables before submission.

What documents are required for the Indian Army base facilities tender 2025?

Required documents include GST certificate, PAN, audited financial statements, experience certificates for similar works, EMD proof of ₹70,920, technical bid and OEM authorizations if applicable, and proof of SAI registration; ensure all are current and properly signed.

What are the key eligibility criteria for this tender in India?

Eligibility criteria include SAI registration, ability to complete multi-item base facility works, compliance with GST/PAN requirements, and demonstrated financial capacity; bidders should also be prepared for site surveys and meeting attendance.

What is the EMD amount for this Indian Army procurement?

The EMD is ₹70,920, to be submitted as specified in the tender terms; ensure payment method aligns with online or demand draft as directed in the tender conditions.

What is the delivery extension policy for quantity changes in this tender?

Delivery extension uses the formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extensions may be granted up to the original delivery period under option clauses.

What items are included in the BOQ for this Indian Army project?

The BOQ comprises eight items including base facilities, synthetic all-weather acrylic surface with 8-layer cushion, LED flood lights installation, adjustable volleyball poles, court accessories, fencing, marking, and internal/external seating arrangements.

What pre-bid actions are required for participation?

A mandatory pre-bid meeting is required, along with side survey; bidders must register with SAI and attend to receive scope clarifications before submitting the bid.

Which standards or certifications are expected for this tender?

Specific standards are not listed in the available data; bidders should anticipate compliance with general defence procurement standards, and ensure OEM authorizations and technical compliance as applicable to LED, surface, and labour works.